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Summer & Fall 2015 Registration

»Summer and Fall 2015 Registration

Goodbye WebAdvisor, Hello My.Chapman.Edu

Changes to the Registration Process

  • Freshmen will register after Seniors, Juniors, and Sophomores. The new People Soft system, My.Chapman.Edu, allows seats to be reserved for specific populations of students and most departments have reserved seats for Freshmen in the 100 and 200 level classes.
  • Waitlist processing is different in My.Chapman.Edu. If you are at the top of the waitlist for a class and a seat becomes available, you will be automatically enrolled in the class, provided that you do not have any holds that would prevent your registration and that the meeting days and times of the class do not conflict with any other classes in which you are enrolled. You will receive an email notification of your enrollment in the waitlisted class, so check your Chapman University email regularly. To learn more, see Waitlist FAQ below.
  • PeopleSoft certified browsers: Internet Explorer, Firefox, and Safari.
  • Login using your current Chapman username and password to My.chapman.edu.

Steps to Register Classes

  • Log-in to my.chapman.edu to access your new Student Center.
  • Confirm your Registration Assignment posted on your Student Center.
  • View the Fall Class Schedule in the Student Center with Class Search.
  • Build and validate your preferred schedule with the new Shopping Cart.
  • On or after your registration assignment, enroll the classes in your Shopping Cart.
  • To request override on section requirements or restrictions for which you do not qualify, submit signatures of approval on registration forms at the Registrar's Office
  • Students still on waitlists at the start of the term may petition for approval from the instructor or department chair to be enrolled in closed or waitlisted classes.

Preparing To Register

  • Submit requests for Change of Major or Minor or Inter/Multidisciplinary Forms at the Registrar's Office.
  • Clear any holds posted on your Student Center in my.chapman.edu
    • To clear the hold, learn more about Business Office Holds
    • To clear Missing Official Transcripts Holds, submit official transcripts from transfer institutions to the Registrar's Office.
  • Review and print your Program Evaluation from WebAdvisor. A sample may be viewed from the Program Evaluation Tutorial (ppt). Program evaluations from my.chapman.edu will be available sometime after the Fall registration.
  • Schedule academic advising prior to your Registration Assignment and meet with Program Advisors to review MAJOR degree requirements.
  • Undergraduate students may meet with a professional advisor at the Academic Advising Center to review NON-major degree requirements (General Education Requirements, academic policies, and credit total)
  • Learn about the new waitlist, see Waitlist FAQs below.
  • Review the on-line tutorial for my.chapman.edu Student Center training.
  • Check the Academic Calendar for Registration deadlines. To register after the deadlines, a petition form and a $20 petition fee will be required.

Registration to Individual Study, Internships, Research and Study Abroad

  • To register for special studies such as Individual Study, Internships, Student & Faculty Research and Reading & Conference, you must complete the required registration form found at www.chapman.edu/registrar/forms and apply with the appropriate department indicated on the form by the specified deadline
  • To register for Travel Courses or Study Abroad, see Center for Global Education

+-Summer 2015 Registration

New and continuing students will register for Summer 2015 classes on WebAdvisor.

For New Students:

+-Waitlist FAQs

  1. How do you know if a class has a waitlist?

    • The waitlist option is only available once all seats in a class have been filled and the section closes. When a Class Search is performed that includes the closed classes, users will see a yellow triangle beside classes that have available waitlists.  When the waitlist capacity of a class has been reached, the waitlist feature is unavailable and a blue closed class icon will display beside those sections.
  2. What is the first day and last day to get on a waitlist for a class?

    • Students cannot get on a waitlist until their enrollment appointment or open enrollment has begun.
  3. Is there a maximum number of units for which a student can waitlist?

    • Yes, students can waitlist for up to 21 credits at a time within a term.  This limit cannot be overridden.

  4. Can students waitlist for more than one section of the same class?

    • Yes, students can waitlist for multiple sections of the same class, with the following stipulations:

      • Students cannot select a preference for which section they will be auto-enrolled into. The waitlist process will enroll the student in the section that has the first available seat.
      • Once enrolled in one of those class sections, students will be automatically dropped from the other waitlisted sections of that course.
      • If students are already enrolled in another section of a class they want to waitlist the SWAP feature should be used to enroll and waitlist for the closed section.
      • If already enrolled in a lecture and lab combination students cannot be waitlisted for alternate lab sections, unless they are also attempting to get onto a waitlist for a different lecture section.
      • NOTE: each section a student waitlists counts towards the 21 credit waitlist maximum.
  5. Can students get on a waitlist for a class that has a reserve capacity?

    • If classes have a reserve capacity and the only open seats are restricted for the reserve capacity, students who do not meet the reserve capacity can get on the waitlist for the class.  Students will be auto-enrolled into the class if an unrestricted seat becomes available.
  6. What will prevent students from getting on a waitlist?

    • Requisites for the class are not met.
    • Instructor or Department approval is required.
    • A negative service indicator (registration hold) is assigned to the student.
    • The student’s enrollment appointment has not arrived.
    • The student is already enrolled in another section of the class.
    • The waitlist capacity of the class has been reached.
    • The student has reached the maximum number of waitlisted credits (21).
  7. How does the waitlist process work?

    • A process is run each week night.  If there are available seats in a class the process will add/try to enroll students from the waitlist into the class using the priority of the waitlist position. If a student is enrolled from the waitlist an email notification will be sent to the Chapman University email account.
    • If a student does not meet the criteria to be enrolled in the class (see FAQ # 8) the process will select the next student on the waitlist.
  8. What will prevent students from being enrolled in a class from the waitlist?

    • Seats were not available in both the lecture and lab combination that the student selected.
    • The waitlisted class presents a schedule conflict with another class in which the student is already enrolled.
    • The student is still enrolled in another section of that class.
      • If students ADD themselves to the waitlist for a different section of the same class (instead of using the SWAP feature) they must DROP the section in which they are enrolled before they will be enrolled into the section in which they are waitlisted.
      • Students should initially SWAP the section they are currently enrolled in with the section they would like to waitlist if their preference is to be enrolled in the waitlisted section.
    • Note: if students are not enrolled from the waitlist due to any of these issues, they will be passed over and the next eligible student on the waitlist will be enrolled.
  9. When should the SWAP enrollment feature be used?

    • If students are already enrolled in another section of the class for which they want to waitlist, SWAP should be used.

      Students may also want to use SWAP if there is a known time conflict between an already enrolled class section and the section for which they want to waitlist.

      Students may also want to use SWAP if they are already enrolled in the maximum number of units for a term and want to still get on a waitlist. 

      Student should NOT use SWAP to get on a waitlist for a closed lab if they are already enrolled in the lecture associated with that closed lab.  Students will be dropped immediately from their enrolled class and placed on the waitlist for the lecture until a seat opens in the closed lab, since students cannot be enrolled in a lecture section and waitlisted for that same lecture simultaneously.

  10. Can students remove themselves from a waitlist?

    • Yes, students can remove themselves from a waitlist by dropping themselves from the waitlisted section in Student self-service.

  11. How can you tell whether there are students on a waitlist for a class?

    • Students are not able to see who is on a waitlist for a class.  Students are only able to view those classes they have waitlisted for on their class schedule.

      Faculty can view the students on the waitlist for their class via the Class Roster page in Faculty self-service.

      Faculty and Advisors can also see whether an individual students is on a waitlist via the following pages in Faculty or Advisor self-service:  Enrollment Summary, Study List, Student Services Center, and Advisee Class Schedule.

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