Below are links to useful resources for students as they lead, manage, and develop their Chapman student organization.
»Manage Your Organizations
OrgSync will help you to do the following:
- Recruit new members (accept new join requests from interested students)
- Track membership (contact information, attendance, etc.)
- Communicate with your members (mass texting, emails, announcements)
- Share files (pictures, video, applications, directions, etc.)
- Centralize your calendar of events (customizes for Exec Board vs general membership)
- Assign tasks (create to-do lists for annual events or daily tasks)
- Submit your End of Semester report to the Student Organizations team
Clubs and organizations will be recognized as being in good standing, provisional, or not recognized based on the criteria listed below. Certain benefits and requirements pertain to each level of standing. Please contact your Student Organization Assistant (email@example.com) for more information on where your club or organization stands.
Good Standing (need to meet all of the below)
- Attendance at President’s Council* meeting by the President or a consistent Executive Board proxy. Club can miss only 1 meeting per semester.
- Submission of all components of required end of semester report
- Adhere to Student Conduct Code as an organization
- Follow university policy outlined in Event Planning Guide
Provisional (if one or more criteria below is met)
- Missing more than 1 President’s Council* meeting per semester
- Missing any components of end of semester report
- Organizational violation of Student Conduct Code
- Violating university policy outlined in Event Planning Guide
Not Recognized (if one or more criteria below is met)
- Missing 50% or more President’s Council* meetings per semester
- Not submitting end of semester report
- Repeated organizational violation of Student Conduct Code
- Repeated violation of university policy outlined in Event Planning Guide
*Religious/Spiritual organizations should attend Interfaith Council in lieu of President’s Council
+-Event Planning Guide
The Event Planning Guide is a helpful guide that has everything you need to plan your club's next event!
- Media Services
- Finances and Fundraisers
- Risk Management
- And much, much more!
Choosing attire, decorations, slogans, music, or foods related to a certain theme may be considered when planning an event, activity or party. However, many popular themes are offensive and can be insulting to specific individuals or groups.
Themes addressing identities such as race, ethnicity, gender, sexual orientation, religious affiliation, socioeconomic class, or geographic region and are not used in a celebratory or educational manner should be reconsidered. If you plan on using a theme for an event, ensure that it is appropriate and not demeaning to any person, group, or population. Please consider consulting a Student Engagement staff member who will advise you on ways of ensuring you are representing the individual or group authentically. You may also choose to be more general in your theme (e.g. beach party instead of lu’au). If there is even a slight chance that the theme will mimic, mock or stereotype a particular individual or group, please consider its impact and/or select a different theme.
If you would like assistance in evaluating your theme, please contact firstname.lastname@example.org.
+-Student Events Advisory Committee
The Student Events Advisory Committee (SEAC) was created as a time-saving event planning resource for students. This committee is comprised of the representatives from the following offices:
- Risk Management
- Public Safety
- Fire and Life Safety
- Parking and Transportation Services
- Institutional Event Management
- Media Services
- Greek Life
- Clubs & Organizations Team
SEAC is now held in the Student Union Stage Area every Friday from 12-1 p.m.. Drop by to meet with representatives from the above offices and make your event planning easy breezy!
+-25Live Calendaring System
25Live is Chapman’s online room scheduling system for rooms and spaces. Access to 25Live requires unique login information by organization. In order to request access to 25Live for your organization, please complete this request form. Please contact your Student Organization Assistant (email@example.com) with any questions about your 25Live access.
For step by step instructions on how to request an event using 25Live, please follow this guide.
All student organizations at Chapman are responsible for following the University Fiscal Policy.
Clubs and organizations recognized by the Department of Student Engagement may apply for funds through the Student Government Association using the Student Org Funding Application.
Visit the SGA Finance page to find more information and forms for organization funding & conference scholarships.
+-Student Organization Conduct
Organizations, clubs, teams, club sports, committees, or similar organized student groups whether recognized or unrecognized by the University, are subject to standards of conduct similar to those for individual students in the University community. Student groups should be full cognizant that they may be held accountable through the University's conduct system for their behavior and the behavior of their members representing them. Please refer to the Student Conduct Code for more information.
+-Campus Publicity Options
The Marketing & Advertising Section of the Event Planning Guide includes all of the options, details, and policies about different forms of publicity on and around Chapman's campus:
Here are some quick links to the most popular publicity venues:
+-End of Semester Report
All student organizations that are officially recognized by Chapman University must complete an End of Semester report every semester to be in good standing (and to be eligible for a Student Organization Award). Fall reports are due in late November/early December, and Spring reports are due mid April/early May. Any questions about this report should be directed to your Student Organization Assistant at firstname.lastname@example.org.
There are two parts to this report that will be completed on OrgSync:
Log into OrgSync
Log into OrgSync to manage your organization.
We Can Help!
As a student organization leader, you have many responsibilities. Our Student Organization Assistants are available to assist you with any questions you have or to help you navigate through campus event planning.
Contact us at email@example.com or stop by Argyros Forum 303 to catch us in the office.