Student Staff

»Student Staff Application 2015-16 Academic Year

The Department of Student Engagement upholds the University mission by offering educational experiences, supportive environments, specialized services, and quality resources designed to facilitate successful achievement of the Student Affairs Learning Outcomes. 

Through the interconnected areas of Civic Engagement, Cross-Cultural Engagement, Greek LifeStudent Organizations, the Student Union, and the Fitness Center, our student staff help us support each student and their ongoing development as respectful, curious, and active community members.


Qualifications & Requirements:

We look for student staff members who:

  • Possess effective verbal and written communication skills
  • Are professional, detail oriented, organized, and follow through
  • Represent Chapman University and the Department of Student Engagement well
  • Work well with others on a team
  • Desire ongoing personal and professional development
  • Desire to be challenged and to learn
  • Remain in good academic (cumulative GPA 2.5) and disciplinary standing
  • Maintain full-time student status (enrolled in at least 12 units)
  • Comply with Chapman’s policy of student employment by working no more than 19 hrs/week for all on-campus jobs

Please refer to the job descriptions below to learn about the specific qualifications and requirements of the position(s) for which you are applying.

Time Commitment

  • 2015-2016 academic year commitment (please consider study abroad plans when applying)
  • Hours depend on position (please see below)
  • Attend department staff development meetings on Fridays 2:00 p.m. - 4:00 p.m. on one week every month
  • Participate in assigned Chapman events

 



Applications for the 2015-16 academic year are available now and are due by March 20, 2015 at 11:59 p.m.. 


Job Descriptions

+-Cross-Cultural Engagement Assistant

Cross-Cultural Engagement (CCE) fosters the exploration and affirmation of the unique identities at Chapman University. Through culturally-based programs and learning experiences, students will: explore, celebrate, and share their diverse cultures and traditions; further examine and cultivate the multiple aspects of their personal identities; develop an appreciation of and respect for diversity; and hone their skills in cross-cultural leadership and dialogue while creating a welcoming and inclusive campus community.  The CCE Assistant is responsible for the support and development of programmatic efforts and experiences that enhance a growing sense of community by fostering students' awareness of and appreciation for differences on campus. Through the execution of the responsibilities listed below, the CCE Assistant serves to support the development of a welcoming campus climate for every student at Chapman University.

Responsibilities

  • Ensure campus-wide programming is offered for identity months including, but not limited to: Latino/a Heritage Month, LGBTQ Pride Month, Black History Month and Women's Herstory Month
  • Facilitate registration, implementation, and assessment of workshops for student leadership trainings (such as Breaking Ground trainings or by request training)
  • Assist with planning the Next Step Retreat and the Diversity & Equity Awards & Graduation Reception
  • Support a connection between diversity/cultural student organizations and CCE programming, ensuring communication and collaboration between student organization leaders and CCE student staff
  • Respond to all communication from staff within 48 hours of receiving the correspondence
  • Utilize OrgSync portals for form building, calendars and marketing
  • Utilize 25Live to make space reservations and interface with Media Services, Facilities and Catering for events
  • Develop marketing strategies in collaboration with the Student Engagement Marketing Team
  • Ensure programs/services are implemented in accordance with University policy
  • Ensure appropriate use and return of Department of Student Engagement marketing materials
  • Assist in Department of Student Engagement department-wide events
  • Assist in other duties as assigned

Qualifications

Required

  • Experience as with cross-cultural engagement in an academic, professional, or student organization setting
  • Experience with event planning at Chapman University
  • Demonstrated effective written and oral communication skills
  • Demonstrated attention to detail
  • Ability to exhibit initiative and work independently
  • Strong interpersonal skills
  • Ability to use standard office equipment including computer, copier, telephones
  • Minimum of a 2.5 GPA
  • Ability to work evening and weekend hours as necessitated by programming

Desired

  • Experience as a leader of a diversity/cultural related club or organization
  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with diverse communities of students, staff, faculty and administrators

Compensation

Cross-Cultural Engagement Assistants will be paid $9.00/hour for 13-15 hours a week.

Start Date

2-4 CCE Assistants will begin work on July 1, 2015.

All other CCE Assistants will begin work on August 17, 2015. 

Additional Information

Student Engagement department training, held on Aug 17-21, 2015, is required.

+-Office Operations Assistant

Office Operations Assistants are responsible for creating and maintaining a highly functional, efficient work space for the Department of Student Engagement. Duties include ordering supplies, handling equipment requests, general organization, database entry and filing. It is their priority to facilitate a comfortable, courteous and professional atmosphere within the office. The Office Operations Assistant will contribute to projects based on the needs of the department and their individual interests. They possess a diverse skill set, with proficiency in organization and oral and written communication. Office Operations Assistants serve as an active member of the marketing team, assisting in the implementation of marketing initiatives and acting as an overall support system as needed. 

Responsibilities

  • Work alongside professional staff to develop, plan, and complete marketing and operations initiatives
  • Assist with office organization, ordering supplies, staff recruitment, office orientation and new hire procedures.
  • Participate as a member of the departments Marketing and Operations Team
  • Attend marketing team meetings scheduled every Friday at 1 p.m.
  • Act as primary liaison for the Department of Student Engagement
  • Respond to all communication within 24 hours of receiving the correspondence
  • Promote the use of departmental social media platforms
  • Maintain an accurate and updated work log
  • Save all files to student share folder with the proper file structure
  • Advise and support the Marketing and Operations Team in planning all marketing efforts
  • Act as experts in all steps of the marketing request process
  • Assist Student Engagement in upholding all University policies
  • Assist in Department of Student Engagement department-wide events
  • Assist in other duties as assigned

Qualifications

Required

  • Prior experience and/or completed courses in public relations, marketing or advertising
  • Demonstrated effective written and oral communication skills
  • Ability to experience initiative and work independently
  • Strong interpersonal and customer service skills
  • Ability to access basement storage facility
  • Ability to use standard office equipment including computer, copier, telephones
  • Minimum of a 2.5 GPA

Desired

  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with student organization members and executive leaders
  • Ability to work with frequent interruptions
  • Administrative and supervisory experience highly valued.   
  • Ability to assist deployment of marketing materials

Compensation

Office Operations Assistants will be paid $9.00/hour for 10-14 hours a week.

Start Date

1 Office Operations Assistant will begin work July 2015

All other Office Operations Assistants will begin work on August 17, 2015

Additional Information

Student Engagement department training, held on Aug 17-21, 2015, is required.

+-Graphic Design Assistant

Graphic Designers Assistants handle all requests for flyers, posters, logos and other necessary print products of the Department of Student Engagement. They will work collaboratively on the conceptualization and implementation of designs while sustaining and developing their own aesthetic. Designers will work as in an agency, following the proper steps for approval and adapting to the needs of the client and/or project. Proficiency in Adobe Illustrator, InDesign and Photoshop are required and an eye for the application of visual marketing is highly valued. Designers will also assist with department marketing initiatives as a part of the Marketing and Operations Team and adhere to department guidelines. Workload is tailored to the designer’s schedule and flexibility within standard operating hours. A portfolio must be submitted with application.

Responsibilities

  • Work alongside professional staff to develop, plan, and complete graphic design requests
  • Participate as a member of the departments marketing and operations team  
  • Attend marketing team meetings scheduled every Friday at 1 p.m.
  • Act as primary liaison for the Department of Student Engagement
  • Respond to all communication within 24 hours of receiving the correspondence
  • Promote the use of departmental social media platforms
  • Maintain an accurate and updated work log
  • Save all files to student share folder with the proper file structure
  • Advise and support the Department of Student Engagement on design related needs
  • Advise and support the Marketing and Operations Team in planning all marketing efforts
  • Act as experts in all steps of the marketing request process
  • Assist Student Engagement in upholding all University policies
  • Assist in Department of Student Engagement department-wide events
  • Assist in other duties as assigned

Qualifications

Required

  • Proficiency in Adobe Illustrator, InDesign and Photoshop
  • Prior experience and/or completed courses in graphic design
  • Demonstrated effective written and oral communication skills
  • Ability to experience initiative and work independently
  • Strong interpersonal and customer service skills
  • Ability to use standard office equipment including computer, copier, telephones
  • Minimum of a 2.5 GPA

Desired

  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with student organization members and executive leaders
  • Ability to work with frequent interruptions
  • Ability to assist deployment of marketing materials

Compensation

Graphic Designer Assistants will be paid $9.00/hour for 10-14 hours a week.

Start Date

1 Graphic Designer will begin work in July 2015.

All other designers will begin work on August 17, 2015.

Additional Information

Student Engagement department training, held on Aug 17-21, 2015, is required.

+-Public Relations Assistant

Public Relations Assistants key function in the Department of Student Engagement is to develop, execute and promote all marketing initiatives. They work extensively using social media, actively maintaining Facebook, Twitter, and Instagram accounts on a daily basis. The PR Assistants work collaboratively with other staff to raise awareness of programming and help other areas develop strategies and an understanding of marketing methods. They serve on the Marketing Team, offer creative input in regular meetings, and contribute to the student blog, One University. PR Assistants are always seeking innovative ways to market the department’s areas and improve interpersonal communication within the department. A qualified individual will be self-motivated, reliable, committed, and have excellent time management skills. They will have a general understanding of public relations and marketing, which can be applied in creative, outside the box methods. They will have excellent writing skills, be comfortable working hands-on, and consistently use inclusive language. If selected, work through the department can be highly useful for internship and career experience.  

Responsibilities

  • Work alongside professional staff to develop, plan, and complete marketing initiatives
  • Manage and create content for departments social media platforms
  • Participate as a member of the departments marketing and operations team 
  • Attend marketing team meetings scheduled every Friday at 1pm
  • Act as primary liaison for the Department of Student Engagement
  • Respond to all communication within 24 hours of receiving the correspondence
  • Promote the use of departmental social media platforms
  • Maintain an accurate and updated work log
  • Save all files to student share folder with the proper file structure
  • Advise and support the Department of Student Engagement on marketing related needs
  • Advise and support the Marketing and Operations Team in planning all marketing efforts
  • Act as experts in all steps of the marketing request process
  • Assist Student Engagement in upholding all University policies
  • Assist in Department of Student Engagement department-wide events
  • Assist in other duties as assigned

Qualifications

Required

  • Prior experience and/or completed courses in public relations, marketing or advertising
  • Demonstrated effective written and oral communication skills
  • Ability to experience initiative and work independently
  • Strong interpersonal and customer service skills
  • Ability to use standard office equipment including computer, copier, telephones
  • Minimum of a 2.5 GPA

Desired

  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with student organization members and executive leaders
  • Ability to work with frequent interruptions
  • Proficiency in Adobe Illustrator, InDesign and Photoshop
  • Ability to assist deployment of marketing materials

Compensation

Public Relations Assistants will be paid $9.00/hour for 10-14 hours a week.

Start Date

Public Relations Assistants will begin work on August 17, 2015.

Additional Information

Student Engagement department training, held on Aug 17-21, 2015, is required.

+-Videographer & Technology Assistant

The Videographer and Technology Assistant will coordinate all video content for the Department of Student Engagement as well as serve as the primary assistant in technology needs. This includes collaborating with staff members on projects to conceptualize, develop, execute and market all video content. The assistant will also be responsible for handling all website updates. The Videographer and Technology Assistant will serve as a photographer and videographer for departmental programs. Proficiency in time management, adaptability, multi-tasking, and interpersonal communication are required. Creativity is essential to this position and the Videographer and Technology assistant will implement personal aesthetic while maintaining the image of the department as a part of the Marketing and Operations Team. A potential candidate will have excellent skills in video production, sound design, linear editing, basic graphics, and an ability to optimize postproduction workflows for the Internet. No camera, production or editing equipment will be provided. All work done for the department will be highly valuable for one’s personal CV and professional career development. Submit a link to an online example of videography with application. 

Responsibilities

  • Work alongside professional staff to develop, plan, and complete videography and other technology based requests
  • Develop video content for the promotion of the Department of Student Engagement’s areas of focus
  • Participate as a member of the departments marketing and operations team 
  • Attend marketing team meetings scheduled every Friday at 1pm
  • Act as primary liaison for the Department of Student Engagement
  • Respond to all communication within 24 hours of receiving the correspondence
  • Promote the use of departmental social media platforms
  • Maintain an accurate and updated work log
  • Save all files to student share folder with the proper file structure
  • Advise and support the Department of Student Engagement on videographer and technology related needs
  • Advise and support the Marketing and Operations Team in planning all marketing efforts
  • Act as experts in all steps of the marketing request process
  • Assist Student Engagement in upholding all University policies
  • Assist in Department of Student Engagement department-wide events
  • Assist in other duties as assigned

Qualifications

Required

  • Proficiency in video production, sound design, linear editing, and basic graphics
  • Prior experience and/or completed courses in film
  • Demonstrated effective written and oral communication skills
  • Ability to experience initiative and work independently
  • Strong interpersonal and customer service skills
  • Ability to use standard office equipment including computer, copier, telephones
  • Minimum of a 2.5 GPA

Desired

  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with student organization members and executive leaders
  • Ability to work with frequent interruptions
  • Ability to assist deployment of marketing materials
  • Proficiency in Adobe Illustrator, InDesign and Photoshop

Compensation

Graphic Designer Assistants will be paid $9.00/hour for 10-14 hours a week.

Start Date

Videographer & Technology Assistant will begin work August 17, 2015

Additional Information

Student Engagement department training, held on Aug 17-21, 2015, is required.

+-Lead Student Organization Assistant

In support of the Student Affairs Learning Outcomes, the Department of Student Engagement assists student organizations in their efforts to engage students in a variety of activities based in several categories including: Academic, Civic Engagement, Diversity/Cultural, Honor Societies, Leisure, Recreational, and Religious/Spiritual. The Lead Student Organization Assistant (SOA) is responsible for leading a group of four SOAs, in addition to supporting and developing clubs within a specified category. Through the execution of the responsibilities listed below, the Lead SOA position serves to support student organizations in growing the quality, frequency, and sustainability of student led organizations.

Responsibilities

  • Assist with training, team development, and schedule coordination for all SOAs
  • Work alongside professional staff to develop, plan, and implement trainings and meetings for club and organization leadership (including executive members and faculty/staff advisors as needed)
  • Prepare agendas for and co-facilitate President’s Council meetings every other week
  • Facilitate workshops for student leadership trainings (such as Olympus Forum, or whenever requested)
  • Assist Associate Director of Student Engagement with administrative support of the Student Events Advisory Committee (SEAC)
  • Act as primary liaison between Department of Student Engagement and student organizations
  • Respond to all communication from clubs and organizations within 24 hours of receiving the correspondence
  • Promote the use of and oversee OrgSync portals, ensuring that organizations have an updated profile
  • Assist 15-40 clubs within a specified category, addressing needs specific to their club’s purpose and structure
  • Request 25Live username and passwords for club representatives from the Event Scheduling Office
  • Maintain an accurate and updated record of club/organization status and contact information
  • Assist clubs within a specified category in re-recognition process each semester
  • Advise and support clubs and organizations in recruiting members
  • Plan and execute the Student Involvement Fair in Fall and Spring semesters
  • Advise and support clubs and organizations in planning events
  • Check 25Live and approve or deny student organization room scheduling requests within a specified category
  • Act as experts in all steps of the Event Planning Guide
  • Assist student organizations in upholding all University policies regarding event planning
  • Solicit nominations and review nominees for Student Organization recognition at annual Campus Leadership Awards
  • Assist in Department of Student Engagement department-wide events
  • Assist in other duties as assigned

Qualifications

Required

  • Experience as member of a campus club or organization
  • Experience leading a group of peers
  • Demonstrated effective written and oral communication skills
  • Ability to experience initiative and work independently
  • Strong interpersonal and customer service skills
  • Ability to use standard office equipment including computer, copier, telephones
  • Minimum of a 2.5 GPA

Desired

  • One year or more of experience as a Student Organization Assistant
  • Experience as an executive leader of a campus club or organization
  • Prior experience planning, coordinating, and executing logistics of a program or event
  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with student organization members and executive leaders
  • Ability to work with frequent interruptions
  • Ability to access basement storage facility 

Compensation

The Lead SOA will be paid $9.25/hour for 12-14 hours a week.

Start Date

The Lead SOA will begin work on July 1, 2015.

Additional Information

Student Engagement department training, held on Aug 17-21, 2015, is required.

+-Student Organization Assistant

In support of the Student Affairs Learning Outcomes, the Department of Student Engagement assists student organizations in their efforts to engage students in a variety of activities based in several categories including: Academic, Civic Engagement, Diversity/Cultural, Honor Societies, Leisure, Recreational, and Religious/Spiritual. The Student Organization Assistant (SOA) is responsible for the support and development of clubs within a specified category. Through the execution of the responsibilities listed below, the SOA position serves to support student organizations in growing the quality, frequency, and sustainability of student led organizations.

Responsibilities

  • Work alongside professional staff to develop, plan, and implement trainings and meetings for club and organization leadership (including executive members and faculty/staff advisors as needed)
  • Prepare agendas for and co-facilitate President’s Council meetings every other week
  • Facilitate workshops for student leadership trainings (such as Olympus Forum, or whenever requested)
  • Act as primary liaison between Department of Student Engagement and student organizations
  • Respond to all communication from clubs and organizations within 24 hours of receiving the correspondence
  • Promote the use of and oversee OrgSync portals, ensuring that organizations have an updated profile
  • Assist 15-40 clubs within a specified category, addressing needs specific to their club’s purpose and structure
  • Request 25Live username and passwords for club representatives from the Event Scheduling Office
  • Maintain an accurate and updated record of club/organization status and contact information
  • Assist clubs within a specified category in re-recognition process each semester
  • Advise and support clubs and organizations in recruiting members
  • Assist Lead SOA with planning and implementing the Student Involvement Fair in Fall and Spring semesters
  • Advise and support clubs and organizations in planning events
  • Check 25Live and approve or deny student organization room scheduling requests within a specified category
  • Act as experts in all steps of the Event Planning Guide
  • Assist student organizations in upholding all University policies regarding event planning
  • Solicit nominations and review nominees for Student Organization recognition at annual Campus Leadership Awards
  • Assist in Department of Student Engagement department-wide events
  • Assist in other duties as assigned

Qualifications

Required

  • Experience as member of a campus club or organization
  • Demonstrated effective written and oral communication skills
  • Ability to experience initiative and work independently
  • Strong interpersonal and customer service skills
  • Ability to use standard office equipment including computer, copier, telephones
  • Minimum of a 2.5 GPA
  • Federal Work Study award

Desired

  • Experience as an executive leader of a campus club or organization
  • Prior experience planning, coordinating, and executing logistics of a program or event
  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with student organization members and executive leaders
  • Ability to work with frequent interruptions
  • Ability to access basement storage facility

Compensation

SOAs will be paid $9.00/hour for 10-12 hours a week. 

Start Date

The SOAs will begin work on August 17, 2015.

Additional Information

Student Engagement department training, held on Aug 17-21, 2015, is required.

+-Guest Relations Coordinator

In support of the Student Affairs Learning Outcomes, the Department of Student Engagement manages two facilities on campus – the Argyros Forum Student Union and the Julianne Argyros Fitness Center. The Guest Relations Coordinator (GRC) is responsible for co-supervising a Guest Relations staff of 40 students and managing the day-to-day operations of the Student Union and the Fitness Center. Through the execution of the responsibilities listed below, the GRC position serves to create welcoming environments that will contribute to the University by building community, increasing the students’ pride in their university and improving students’ healthy sense of self.

Responsibilities

  • Work alongside the Graduate Assistant and professional staff to supervise 40 Guest Relations Assistants, including hiring, timesheet review, training, team development, performance evaluation and policy enforcement.
  • Oversee the day-to-day operations of the Student Union and Fitness Center in partnership with campus departments including Sodexo, Facilities, Custodial, and Media Services.
  • Manage the Union and Fitness Center facility by ensuring all equipment and furnishings are working properly and that facilities are clean and tidy. Responsibilities include submitting work requests to campus departments.
  • Jointly maintain quality of services include Student Union Art Gallery, electronic borrowing, charging stations, and “Get Fit with The Union” Fitness Sessions
  • Jointly oversee the marketing of the Student Union and Fitness Center including website, social media and digital signage
  • Assist campus departments and student organizations in planning events within the Student Union
  • Meet weekly 1-1 with the Graduate Assistant
  • Attend weekly meetings with the supervision team for the Student Union & Fitness Center
  • Attend monthly Sunday team meetings with the Guest Relations Assistants
  • Assist in Student Engagement department-wide events
  • Assist in other duties as assigned

Qualifications

Required

  • Ability to work 15 hours per week including evening, early morning and weekend hours as necessary
  • Demonstrated ability to lead and motivate a large group
  • Effective written and oral communication skills
  • Creative problem-solving skills
  • Time management skills
  • Ability to delegate effectively
  • Ability to manage conflict and apply feedback to work performance
  • Dependability and accountability
  • Initiative and the ability to work independently
  • Strong interpersonal and customer service skills
  • Demonstrated ability to anticipate customer needs
  • Ability to use standard office equipment including computer, copier, telephones
  • Minimum of a 2.5 GPA

Desired

  • Ability to climb a ladder
  • Ability to lift objects of 45lbs
  • Familiarity with departments and organizations at Chapman
  • Demonstrated desire to learn
  • Prior experience planning, coordinating, and executing logistics of a program or event
  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with Chapman professional staff

Compensation

Guest Relations Coordinators will be paid $9.75/hour. Hours include 8-10 hours a week in Spring 2015, 10-15 hours a week in Summer 2015, 15 hours a week in Fall and Spring semesters, and 15 hours a week during Interterm 2015, Spring Break 2015.

Start Date

Guest Relations Coordinators will begin work on March 30, 2015.

For summer work, Guest Relations Coordinators will begin work on June 1, 2015.

Additional Information

Work during Interterm 2016 is required. GRC’s are not allowed to be Orientation Assistants or Orientation Coordinators. Guest Relations Coordinators will need to be available for additional training as specified by their supervisor.

Training Date in May 2015: TBD. Need to be available for all day training from Aug 17-21, 2015.

+-Guest Relations Assistant

In support of the Student Affairs Learning Outcomes, the Department of Student Engagement manages two facilities on campus – the Argyros Forum Student Union and the Julianne Argyros Fitness Center. The Guest Relations Assistant (GRA) is responsible for providing excellent customer service to guests of the Student Union and the Fitness Center. Through the execution of the responsibilities listed below, the GRA position serves to create welcoming environments that will contribute to the University by building community, increasing the students’ pride in their university and improving students’ healthy sense of self.

The Guest Relations Assistant position has three employment periods:

  • 12-Month: May 2015-May 2016 (includes mandatory employment during summer, Thanksgiving week, Interterm and Spring Break)
  • 9 Months: August 2015-May 2016 (Interterm and Spring Break are not required)
  • Summer: May 2015-August 2016 

Responsibilities

  • Provide excellent, proactive customer service to all guests including accurate information to telephone and in-person questions regarding Chapman University and the Student Union and Fitness Center facilities.
  • Ensure proper inventory management and proper check-out and check-in procedures for all equipment.
  • Manage Student Union and Fitness Center services including but not limited to Fitness Sessions, the Electronic Borrowing Program, Student Union Art Gallery, and TV programming.
  • Complete Active Laps to provide visual security of the facilities and their furnishings/equipment; monitor and address potential safety/liability problems, report repair needs
  • Act as a liaison to the Chapman Facilities staff to ensure a clean environment for guests.
  • Promote programs and services and provide support for activities and events taking place in the facilities.
  • Post signs, daily schedules and other administrative tasks as required.
  • Work with the Guest Relations Coordinators and the Assistant Director regarding the operation of the Student Union and Fitness Center.
  • Attend all scheduled meetings and training sessions.
  • Attend biweekly team meetings led by the Guest Relations Coordinators
  • Assist in Student Engagement department-wide events
  • Assist in other duties as assigned

Qualifications

Required

  • Ability to work up to 12 hours per week including evening, early morning and weekend hours as necessary
  • Strong interpersonal and customer service skills
  • Demonstrated ability to anticipate customer needs
  • Effective written and oral communication skills
  • Time management skills
  • Ability to manage conflict and apply feedback to work performance
  • Dependability and accountability
  • Initiative and the ability to work independently with little supervision
  • Work study students only
  • Attention to detail and ability to accept direction
  • Punctuality
  • Positive image and tidy appearance
  • Willingness to work and learn
  • Ability to use standard office equipment including computer, copier, telephones
  • Minimum of a 2.5 GPA

Desired

  • Ability to climb a ladder
  • Ability to lift objects of 45 lbs
  • Familiarity with departments and organizations at Chapman
  • Demonstrated desire to learn
  • Knowledge of or experience with campus policies and procedures
  • Previous experience with customer service positions

Compensation

Guest Relations Assistants will be paid $9.00/hour for 7-12 hours a week OR 15-25 hours a week in summer (if applicable).

Start Date

Training Date in May 2015: TBD.

Guest Relations Assistants selected for 12-month position will begin work on May 26, 2015. Guest Relations Assistants selected for 9-month position will begin work on August 17, 2015.

Additional Information

Student Engagement department training, held on Aug 17-21, 2015, is required.

+-Lead Civic Engagement Assistant

In support of the Student Affairs Learning Outcomes, Civic Engagement Initiatives inspires students to see themselves as part of the larger social fabric and to be informed and active citizens in our local, national, and global communities. Civic Engagement Initiatives creates experiences wherein students develop the knowledge, skills, and motivation they need for responsible engagement in our diverse society. The Lead Civic Engagement Assistant is responsible for leading and supervising a group of Civic Engagement Assistants, in addition to overseeing the planning, implementation, and assessment of programs and services provided by Civic Engagement Initiatives. Through the execution of the responsibilities listed below, the Lead Civic Engagement Assistant position serves to support the development of community relations, social justice, and students’ civic agency and identity in growing the quality, frequency, and impact of programs and services related to civic learning and democratic engagement.

Responsibilities

  • Assist with training, team development, and schedule coordination for a small team of Civic Engagement Assistants
  • Work alongside professional staff to develop, plan, and implement trainings/meetings for Civic Engagement staff
  • Prepare agendas for and facilitate weekly small-team meetings
  • Facilitate workshops for student leadership trainings (such as Olympus Forum, or whenever requested)
  • Serve as liaison between Civic Engagement Initiatives and community businesses/public service agencies
  • Promote the use of and oversee Civic Engagement OrgSync portal
  • Act as expert in all steps of the Event Planning Guide
  • Supervise Civic Engagement Assistants in planning, implementing, and assessing programs and services
  • Assist Civic Engagement Assistants in upholding all University policies applicable to their responsibilities
  • Ensure appropriate use and return of Department of Student Engagement marketing materials
  • Serve as primary contact for Civic Engagement Initiatives at campus-wide involvement fairs
  • Assist in Department of Student Engagement department-wide events
  • Assist in other duties as assigned

Qualifications

Required

  • Experience with and demonstrated understanding of event planning at Chapman University
  • Experience leading a group of peers
  • Demonstrated effective written and oral communication skills
  • Demonstrated attention to detail
  • Ability to take initiative and work independently
  • Strong interpersonal and customer service skills
  • Ability to use standard office equipment including computer, copier, telephones
  • Ability to work evening and weekend hours as necessitated by programming
  • Ability to work during the months of July and August
  • Minimum of a 2.5 GPA 

Desired

  • One year or more of primary responsibility for coordinating campus events
  • Volunteer and/or work experience at a local public service agency
  • Demonstrated understanding of current economic, environmental, and/or socio-political events/issues
  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with student organization members and executive leaders
  • Ability to work with frequent interruptions
  • Ability to access basement storage facility

Compensation

The Lead Civic Engagement Assistant will be paid $9.50/hour for 13-15 hours a week.

Start Date

The Lead Civic Engagement Assistant will begin work on July 6, 2015.

Additional Information

Student Engagement department training, held on Aug 17-21, 2015, is required.

+-Civic Engagement Assistant – Community Partnerships (Level 1)

In support of the Student Affairs Learning Outcomes, Civic Engagement Initiatives inspires students to see themselves as part of the larger social fabric and to be informed and active citizens in our local, national, and global communities. Civic Engagement Initiatives creates experiences wherein students develop the knowledge, skills, and motivation they need for responsible engagement in our diverse society. The Civic Engagement Assistant is responsible for assisting with the recruitment and support of community partnerships as well as Chapman volunteers. Through the execution of the responsibilities listed below, the Civic Engagement Assistant position serves to support the development of community relations, social justice, and students’ civic agency and identity in growing the quality, frequency, and impact of programs and services related to civic learning and democratic engagement.

Responsibilities

  • Assume primary responsibility for communication with community partners, maintenance of community partner database/portals, marketing of community needs/service opportunities, recruitment of Chapman volunteers, data collection pertaining to individual and group civic engagement commitments, and recognition of campus civic engagement under the direction of professional staff and Lead Civic Engagement Assistants
  • Ensure community agency OrgSync portals are maintained in accordance with University policy
  • Explain and review University liability insurance requirements to community agencies
  • Assist community partners in on-campus vending, when appropriate
  • Ensure appropriate use and return of Department of Student Engagement marketing materials
  • Facilitate workshops for student leadership trainings (such as Olympus Forum, or whenever requested)
  • Serve as primary liaison between Civic Engagement Initiatives and community businesses/public service agencies
  • Promote the use of Civic Engagement OrgSync portal as well as Service Opportunities and Involvement modules
  • Assist in Department of Student Engagement department-wide events
  • Assist in other duties as assigned

Qualifications

Required

  • Ability to take initiative and work independently
  • Demonstrated effective oral communication skills
  • Strong interpersonal and customer service skills
  • Demonstrated attention to detail
  • Ability to use standard office equipment including computer, copier, telephones
  • Minimum of a 2.5 GPA
  • Federal Work Study award

Desired

  • Experience with volunteer coordination/management
  • Experience with OrgSync portal management and use of Service Opportunities and Involvement modules
  • Volunteer and/or work experience at a local public service agency
  • Demonstrated understanding of current economic, environmental, and/or socio-political events/issues
  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with student organization members and executive leaders
  • Ability to work with frequent interruptions
  • Ability to access basement storage facility

Compensation

The Civic Engagement Assistant will be paid $9.00/hour for 13-15 hours a week. 

Start Date

The Civic Engagement Assistant will begin work on August 17, 2015.

Additional Information

Student Engagement department training, held on Aug 17-21, 2015, is required.

+-Civic Engagement Assistant – Community Partnerships (Level 2)

In support of the Student Affairs Learning Outcomes, Civic Engagement Initiatives inspires students to see themselves as part of the larger social fabric and to be informed and active citizens in our local, national, and global communities. Civic Engagement Initiatives creates experiences wherein students develop the knowledge, skills, and motivation they need for responsible engagement in our diverse society. The Civic Engagement Assistant is responsible for assisting with the development and support of specific community partnerships as well as the recruitment and coordination of Chapman volunteers. Through the execution of the responsibilities listed below, the Civic Engagement Assistant position serves to support the development of community relations, social justice, and students’ civic agency and identity in growing the quality, frequency, and impact of programs and services related to civic learning and democratic engagement.

Responsibilities

  • Assume primary responsibility for communication with community partners, maintenance of community partner database/portals, marketing of community needs/service opportunities, recruitment of Chapman volunteers, and data collection pertaining to individual and group civic engagement commitments under the direction of professional staff
  • Ensure community agency OrgSync portals are maintained in accordance with University policy
  • Explain and review University liability insurance requirements to community agencies
  • Assist community partners in on-campus vending, when appropriate
  • Recruit and coordinate volunteer pool and manage logistics of one of the following community partnerships: the Roots Native Habitat Restoration Program or the OC Watershed Education Ambassador Program 
  • Ensure volunteers complete all necessary paperwork/trainings, as required by the University and community agency
  • Coordinate transportation of volunteers as necessary
  • Ensure appropriate use and return of Department of Student Engagement marketing materials
  • Facilitate workshops for student leadership trainings (such as Olympus Forum, or whenever requested)
  • Serve as primary liaison between Civic Engagement Initiatives and community partners
  • Promote the use of Civic Engagement OrgSync portal as well as Service Opportunities and Involvement modules
  • Assist in Department of Student Engagement department-wide events
  • Assist in other duties as assigned

Qualifications

Required

  • Experience leading a group of peers
  • Ability to take initiative and work independently
  • Demonstrated effective oral communication skills
  • Strong interpersonal and customer service skills
  • Demonstrated attention to detail
  • Ability to use standard office equipment including computer, copier, telephones
  • Ability to work evening and weekend hours as necessitated by programming
  • Successful completion of background check for working with minors
  • Minimum of a 2.5 GPA
  • Federal Work Study award

Desired

  • Experience with volunteer coordination/management
  • Experience with OrgSync portal management and use of Service Opportunities and Involvement modules
  • Volunteer and/or work experience at a local public service agency
  • Demonstrated understanding of current economic, environmental, and/or socio-political events/issues
  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with student organization members and executive leaders
  • Ability to work with frequent interruptions
  • Ability to access basement storage facility

Compensation

The Civic Engagement Assistant will be paid $9.00/hour for 13-15 hours a week.

Start Date

The Civic Engagement Assistant will begin work on August 17, 2015.

Additional Information

Student Engagement department training, held on Aug 17-21, 2015, is required.

+-Civic Engagement Assistant – Community Supported Agriculture & Campus Community Garden

In support of the Student Affairs Learning Outcomes, Civic Engagement Initiatives inspires students to see themselves as part of the larger social fabric and to be informed and active citizens in our local, national, and global communities. Civic Engagement Initiatives creates experiences wherein students develop the knowledge, skills, and motivation they need for responsible engagement in our diverse society. The Civic Engagement Assistant is responsible for the coordination and promotion of the campus community garden. Through the execution of the responsibilities listed below, the Civic Engagement Assistant position serves to support the development of community relations, social justice, and students’ civic agency and identity in growing the quality, frequency, and impact of programs and services related to civic learning and democratic engagement.

Responsibilities

  • Assume primary responsibility for coordination of the CSA program and campus community garden under the direction of professional staff and Lead Civic Engagement Assistants
  • Coordinate the recruitment of garden stewards and logistics associated with faculty, staff, and/or students’ use of garden beds
  • Recruit and coordinate garden volunteer pool and manage logistics of regular garden cleanup days
  • Maintain a clean, engaging, and welcoming aesthetic for the community garden
  • Coordinate educational programming associated with community gardens and/or local food systems
  • Ensure appropriate use and return of Department of Student Engagement marketing materials
  • Facilitate workshops for student leadership trainings (such as Olympus Forum, or whenever requested)
  • Promote the use of Civic Engagement OrgSync portal as well as Service Opportunities and Involvement modules
  • Assist in Department of Student Engagement department-wide events
  • Assist in other duties as assigned

Qualifications

Required

  • Experience leading a group of peers
  • Ability to take initiative and work independently
  • Demonstrated effective oral communication skills
  • Strong interpersonal and customer service skills
  • Demonstrated attention to detail
  • Ability to use standard office equipment including computer, copier, telephones
  • Ability to use standard gardening equipment
  • Ability to work evening and weekend hours as necessitated by programming
  • Ability to work outside for long periods of time
  • Minimum of a 2.5 GPA
  • Federal Work Study award

Desired

  • Direct experience with growing fruits/herbs/vegetables or coordinating community garden
  • Demonstrated understanding of the economic, environmental, and/or health benefits of local food systems
  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with student organization members and executive leaders
  • Ability to access basement storage facility

Compensation

The Civic Engagement Assistant will be paid $9.00/hour for 13-15 hours a week.

Start Date

The Civic Engagement Assistant will begin work on August 17, 2015.

Additional Information

Student Engagement department training, held on Aug 17-21, 2015, is required.

+-Civic Engagement Assistant – Programming

In support of the Student Affairs Learning Outcomes, Civic Engagement Initiatives inspires students to see themselves as part of the larger social fabric and to be informed and active citizens in our local, national, and global communities. Civic Engagement Initiatives creates experiences wherein students develop the knowledge, skills, and motivation they need for responsible engagement in our diverse society. The Civic Engagement Assistant is responsible for the planning, implementation, and assessment of programs and services provided by Civic Engagement Initiatives. Through the execution of the responsibilities listed below, the Civic Engagement Assistant position serves to support the development of community relations, social justice, and students’ civic agency and identity in growing the quality, frequency, and impact of programs and services related to civic learning and democratic engagement.

Responsibilities

  • Assume primary responsibility for planning, implementation, and assessment of designated programs/services under the direction of professional staff and Lead Civic Engagement Assistants
  • Ensure programs/services are implemented in accordance with University policy
  • Ensure appropriate use and return of Department of Student Engagement marketing materials
  • Facilitate workshops for student leadership trainings (such as Olympus Forum, or whenever requested)
  • Serve as liaison between Civic Engagement Initiatives and community businesses/public service agencies
  • Promote the use of Civic Engagement OrgSync portal
  • Assist in Department of Student Engagement department-wide events
  • Assist in other duties as assigned

Qualifications

Required

  • Experience with event planning at Chapman University
  • Demonstrated effective written and oral communication skills
  • Demonstrated attention to detail
  • Ability to take initiative and work independently
  • Strong interpersonal and customer service skills
  • Ability to use standard office equipment including computer, copier, telephones
  • Minimum of a 2.5 GPA
  • Ability to work evening and weekend hours as necessitated by programming
  • Federal Work Study award

Desired

  • One year or more of primary responsibility for coordinating campus events
  • Volunteer and/or work experience at a local public service agency
  • Demonstrated understanding of current economic, environmental, and/or socio-political events/issues
  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with student organization members and executive leaders
  • Ability to lift and carry up to 30 pounds
  • Ability to work with frequent interruptions
  • Ability to access basement storage facility

Compensation

The Civic Engagement Assistant will be paid $9.00/hour for 13-15 hours a week. 

Start Date

The Civic Engagement Assistant will begin work on August 17, 2015.

Additional Information

Student Engagement department training, held on Aug 17-21, 2015, is required.

+-Greek Life Coordinator

In support of the Greek community, the Greek Life Coordinators (GLCs) are responsible for assisting the individual Greek organizations and working with the Greek Life staff on tasks and events. GLCs are expected to plan and promote Greek Life events and programs. Through the execution of the responsibilities listed below, the GLC position serves to support Greek organizations in growing the quality and sustainability of the community at Chapman University. 

Responsibilities

  • Work alongside professional staff to develop, plan, and implement trainings and meetings for organization leadership (including executive members and advisors as needed)
  • Prepare agendas for and co-facilitate President’s Council meetings
  • Facilitate workshops for Greek leadership (such as Olympus Forum, Presidents Retreat, Greek Leadership Retreat)
  • Attend bi-weekly SOSA meetings and work to address department and organization concerns
  • Attend weekly Greek Life staff meeting
  • Attend annual staff training events
  • Act as primary liaison between Department of Student Engagement and Greek organizations
  • Respond to all communication from chapters within 24 hours of receiving the correspondence
  • Promote the use of and oversee OrgSync portals, ensuring that organizations have an updated profile
  • Request 25Live username and passwords for chapter representatives
  • Advise and support Greek organizations in planning events (waivers, facilities, contracts, SEAC, etc.)
  • Check 25Live and approve or deny chapter room scheduling requests
  • Act as experts in all steps of the Event Planning Guide
  • Assist Greek organizations in upholding all University and chapter policies regarding event planning
  • Assist in Department of Student Engagement and Greek Life events
  • Plan and implement Hazing Prevention Week
  • Plan and implement Skit Night
  • Communicate with chapter Presidents and members (can make announcements in Chapter meetings when necessary)
  • Manage the Greek Calendar and the Greek Life email account
  • Assist in other duties as assigned

Qualifications

Required

  • Experience as member of a Greek organization
  • Demonstrated effective written and oral communication skills
  • Ability to experience initiative and work independently and with a group
  • Strong interpersonal and customer service skills
  • Ability to use standard office equipment including computer, copier, telephones
  • Minimum of a 2.5 GPA

Desired

  • Leadership experience
  • Prior experience planning, coordinating, and executing logistics of a program or event
  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with Greek organization members and executive leaders
  • Ability to work with frequent interruptions

Compensation

GLCs will be paid $9.00/hour for 10-12 hours a week.

Start Date

The GLC will begin work in August 2015.

Additional Information

Student Engagement department training, held on Aug 17-21, 2015, is required.

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