» Moving Out

The end of the semester doesn’t just mean finals—It also means moving out. While the process is simple, it never hurts to be prepared. Read on for more information on moving out, a general move-out timeline, and more.

Spring Move-out 2024

Check-out appointments must be within 24 hours of your last in-person Spring final exam or on Saturday, May 18, 2024 by 12:00 pm — whichever comes first. You can also check out any time before your last final as well. Please review the final exam schedule to determine your move-out date and time.

Move-out Process

Near the end of the spring semester

You will receive an email from your building manager: This community-wide memo will include specific information about checking out of housing.
Sign up for a check-out time: The community memo will include a link to sign up for a check-out time. If you have questions about checking out, you can email reslife@chapman.edu or contact your building manager.

Early May

Attend a community meeting in your building (if applicable): At this meeting, you will learn about the move-out process so that you can prepare to move out yourself. If your community is hosting a meeting, then it is mandatory to attend.

Late May

Check out of your building: You will formally check out by visiting the check-out location in your building at your check-out time. This includes having building access removed from your student ID (make sure to have all of your belongings moved out before checking out).

Spring Move-out Considerations

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Bikes left on campus over summer will be donated. Bike locks will be cut and disposed of.
Vehicles will not be allowed to remain on campus over summer unless you are a summer-housing resident. Please make the necessary arrangements to take vehicles home or place them in storage. Vehicles left on campus are subject to towing.

If there is damage in your residence, it will be noted and you will be emailed regarding the damages, amount billed to you and appeals information.
Typical damages that are billed include missing window screens, holes or paint peels on the walls, carpet stains, broken furniture and failure to clean the room.
Be aware that damage assessments will be conducted after residents have completely moved out of their space.

Donation bins will be in the residence halls and apartments so that you can donate any items you no longer need.
You are responsible for removing all items from your room. Unwanted items must be disposed of or donated properly.

Before leaving for the summer, check your mailbox and the package room to pick up any last-minute mail or packages.
Any mail or packages that are received by the university after [date] will not be accepted and will be returned to sender.
If you plan on receiving packages near the end of the spring semester, they must be shipped in a timely manner. The mailrooms will also have limited hours during finals week. Mail will not be forwarded, so please plan accordingly.
During the summer/fall we are unable to open mailboxes in the mail room and will not be able to collect mail from any box. Please plan accordingly.
We highly recommend changing/updating any subscriptions, billings or Amazon accounts, as well as notifying friends and family about a change of address. If Business Services or the Office of the Registrar use your university address, also notify them of the change.

Use these links if you need help changing your address:

If you rented a microfridge from Collegiate Concepts, it will be picked up directly from your room.
At checkout time, microfridges must be unplugged, defrosted, cleaned out and labeled with the name of the student (your name). If the microfridge is not cleaned out or is missing during pickup, you may be held financially responsible for the cost of replacing the unit.
If you are a summer-housing resident, you will need to email your building manager for more instructions regarding microfridges.

Family and friends who will be helping you move out can park in general parking spaces in the Jim Miller Parking Structure or Sandhu Parking lot.
For family and friends of students in Chapman Grand, parking is available in the Chapman Grand Parking Structure.
Please make sure family and friends do not park in fire lanes or reserved parking spaces.

Thoroughly remove all trash from your room before your check-out time.

Trash rooms will still be available, and large bins will be placed near each housing community.
If the trash room is full, inform an RA and take items to the large bins outside.

To accommodate everyone’s trash, please take large items directly to the bins in the parking lots.

Do not bring U-Hauls, attached trailers or storage cubes. They are not allowed on campus.
Vehicles that do not meet the 7’0” will not be allowed to enter parking structures. We recommend that you make other moving and storage arrangements.
Vehicles with storage on top of their cars cannot enter the Jim Miller Parking Structure or Sandhu Parking Structure.

Move-out Tips

Communicate move-out day plans with your family. Talk to your family members about when and how you will be moving out, especially if they will be helping you with the process. Keeping them informed will make things easier for all of you. Be sure to communicate your plans with your roommate(s) as well!
Confirm your final exam schedule. Before you sign up for a checkout time, make sure you know when your last final exam takes place. This is important because you need to move out within 24 hours of finishing your last final.
Plan your storage and shipping options. Planning these out in advance will help immensely in the long run. Consider the following tips:
- If home is less than a few hours’ drive away, you may find it easiest to move your belongings there — as long as you have the space and transportation to do so!
- If home is not close enough to drive, you may want to consider storage options like Campus Storage. Reservations fill up quickly, however, so try to schedule storage services in advance.
- If you live in a different state or country, shipping your belongings home may be the best option. While shipping can be costly, it will minimize the amount of luggage you have to bring with you.

Storage Options

Campus Storage:

Campus Storage provides a seamless solution for moving and storing your belongings before a long summer break or a semester abroad. All you have to do is select a date for in-room pick-up of your belongings, and Campus Storage will provide packing materials, then pick-up and store your belongings in their storage facility. Make a reservation today before spots fill up!

Storage Scholars:

Student Storage Made Easy

Storage Scholars is a preferred moving, storage, and shipping partner of Chapman University. From securely storing your belongings during breaks to ensuring safe delivery of packages, Storage Scholars has consistently demonstrated their commitment to excellence. Look no further than Storage Scholars for a hassle-free experience, superior customer service, and peace of mind. Visit their website to learn more and explore the comprehensive range of student storage, moving, and shipping services offered to the Chapman community.

How summer storage & moving works at Chapman University through Storage Scholars:

Pack & Lock - After receiving our free packing supplies, pack your belongings, lock everything in your room, and leave at your convenience.
Pick-Up & Store - After exams, your school provides our student team access to your room, so we can transport and store your items in a local, secure, and temperature-controlled facility.
Delivery - Your belongings will be delivered to your new room on campus the week before classes start or we’ll deliver off campus on your preferred date.
Shipping - We can ship boxes home for the summer, or to your first apartment a few months after graduation (optional).

Winter Move-out 2024

Students who are graduating, transferring, studying abroad, or withdrawing, and will not be returning to Chapman for the spring semester, must move out of the residence halls and apartments 24 hours after taking their last in-person final or by Saturday, December 14th, 2024 – whichever comes first. You can also check out any time before your last final as well. Please review the final exam schedule to determine your move-out date and time.

If you are taking an interterm course, you will need to provide verification of enrollment with your License Release Request paperwork. You will be required to check out within 24 hours after your interterm final/submission of final project.

Move-out Process

Fill out the License Release Request form: Students moving out of Chapman housing in the winter, and not returning in the spring, will need to fill out a License Release Request form by no later than December 1st.
Sign up for a check-out appointment: Students will receive a winter memo from their building manager toward the end of the fall semester. The memo will include a link to sign up for a check out day and time.
Check out of the space: Students will check out of their space by following the instructions included in their License Release approval email.

Winter Move-out Considerations

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Moving carts will not be provided. Please make any necessary arrangements to move belongings out of the space.

Please take bikes home or move bikes into storage. Bike locks will be cut and disposed of.

Please make arrangements to take vehicles home or store them in storage. Vehicles left on campus are subject to towing.

If there is damage in the space, it will be noted and the resident will be emailed information regarding the damages, charges, and appeals information.
Typical damages that are billed include missing window screens, holes or paint peels on the walls, carpet stains, broken furniture and failure to clean the room.
Be aware that damage assessments will be conducted after residents have completely moved out of their space.

Residents are responsible for removing all items from their room. Unwanted items must be disposed of or donated properly.

Before leaving, residents should check their mailbox and the package room to pick up any last-minute mail or packages.

If residents plan on receiving packages near the end of the winter semester, they must be received no later than December 14th. The mailrooms will also have limited hours during finals week. Mail will not be forwarded, so please plan accordingly.
During the winter, we are unable to open mailboxes in the mail room and will not be able to collect mail from any box. Please plan accordingly.
We highly recommend changing/updating any subscriptions, billings or Amazon accounts, as well as notifying friends and family about a change of address. If Business Services or the Office of the Registrar use your university address, also notify them of the change.

Use these links if you need help changing your address:

How to change your address with the United States Postal Service

How to change your address with Amazon

If a resident rented a MicroFridge from Collegiate Concepts, they need to email reslife@chapman.edu that they need to return their MicroFridge. it will be picked up directly from their room.
At checkout time, microfridges must be unplugged, defrosted, cleaned out and labeled with the name of the student. If the microfridge is not cleaned out or is missing during pickup, the student may be held financially responsible for the cost of replacing the unit.

Family and friends who will be helping students to move out can park in general parking spaces in the Jim Miller Parking Structure or Sandhu Parking lot.
For family and friends of students in Chapman Grand, parking is available in the Chapman Grand Parking Structure.
Please make sure family and friends do not park in fire lanes or reserved parking spaces.

Students should thoroughly remove all trash from their room before their check-out time and take all trash to the trash rooms in their community. If the trash room is full, please inform the RA.

Do not bring U-Hauls, attached trailers or storage cubes. They are not allowed on campus.
Vehicles that do not meet the 7’0” will not be allowed to enter parking structures. We recommend that you make other moving and storage arrangements.
Vehicles with storage on top of their cars cannot enter the Jim Miller Parking Structure or Sandhu Parking Structure.

» Moving Out

Spring Move-out 2024

Move-out Process

Near the end of the spring semester

Early May

Late May

Spring Move-out Considerations

Bikes and vehicles left on campus over the summer

Damage billing

Donations and recyclables

Mail and packages

Microfridge rentals

Parking during move-out week

Trash

U-Hauls, attached trailers and storage cubes

Move-out Tips

Storage Options

Campus Storage:

Storage Scholars:

Winter Move-out 2024

Move-out Process

Winter Move-out Considerations

A note about moving carts

Bikes and vehicles

Damage billing

Donations and recyclables

Mail and packages

MicroFridge rentals

Parking while moving out

Trash

U-Hauls, attached trailers and storage cubes

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