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» Filming Permits
Fire Permit for Filming
Safety during film and television production, whether on campus or off, is of paramount importance and part of the education process. Film production can encompass a wide variety of hazards and even ordinary activities can become precarious on a soundstage. Dodge College students need to be aware of these activities which require filming permits and coordinate the planning with Fire & Life Safety. These include,
- Open flames
- Hazardous materials
- Atmospheric and special effects
- Prop/Picture vehicles
- Electrical generators
- Live audiences
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Permit Instructions
Applicant must complete the pdf form, with as much detail as possible and checking all item boxes which apply, and upload it to the online application link. Applicant can be the producer, director, 1st AD, etc. but should be an individual with access to all the information and required documents; the applicant must be able to finish the process from start to finish.
- Enter the date(s) and times for permit of checked items only and not the entire range of filming dates.
- Upload the pdf application online.
- Upload additional documents i.e., safety data sheets, photos, or product information.
The application submittal will be reviewed by Fire & Life Safety and may require an additional inspection. Missing information may cause application to be rejected.
Prop Weapons Usage
The safe handling, use and storage of weapons are of the utmost importance on set. It is vitally important for all crew to understand the proper safety procedures for the use of prop weapons on and off set.
It is crucial that students understand that a film shoot using weapons without proper notification to all parties could be mistaken for a real crime in progress, with possibly fatal consequences. Therefore, the intended use of a prop as a weapon of any kind - including but not limited to prop guns, swords, knives, and blunt instruments - must receive prior approval through the inspection process before any filming may take place involving weapons, whether on or off campus.
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Permit Instructions
The Weapons Usage Form must be completed and approved at least two business days prior to filming, but students should begin the process as soon as possible to allow time to get signatures and schedule appointments.
- Complete the Weapons Usage Form, identifying each prop to be used at each location (if multiple). If off campus, filming locations must be the physical street address. include the scene number in the Scene Description.
- Upload the Weapons Usage Form signed by class instructor or Dodge College administrator to the online application.
- Upload script pages and storyboards for scenes with weapon.
- Upload clear, full page, color photo of each prop weapon.
Please upload copies of local jurisdiction filming permits and requirements.
Incomplete information or missing documents will result in the application being rejected.
Policy
The Weapons Usage Form must be signed by the supervising faculty, or Dean or an Associate Dean (when required), and the supervising Production Head. All prop weapons must be inspected and approved by Fire & Life Safety before signing the form. This requirement applies to all levels of production. If you are filming off campus, you must also disclose the intended use of prop weapons on the permit application and provide a copy of the approved permit to the supervising Production Head. The full Dodge College Prop Weapons Usage Policy should be read prior to gaining approval.
Filming Permit for Use of Residence Life
The use of the Residence Life and First Year Experience areas is a guarded process due to the privacy and sanctuary of our residential students. Care and consideration should be given to neighboring residents and the community when filming in the residence halls and apartments. Due to the nature of the location a number of individuals must be consulted and signatures obtained; allow at least two weeks for processing.
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Permit Instructions
To seek approval to film in the Residence Life areas, complete the Residence Life Filming Permit and obtain the signatures in the first six steps. Allow at least two weeks for processing. Follow instructions listed for signature requirements. Note: Prop weapons and simulated criminal activity is strictly prohibited in the Residence Life areas. Please read the full ResLife Filming Permit Application Instructions in advance.
The Fire & Life Safety submittal is Step #7 in the permit application process.
- Upload the application with the signatures required in the first six steps.
- Upload the script pages for the scenes being filmed in Residence Life.
- Upload additional documents which may pertain to your filming in Residence Life.
FAQs
Below are frequently asked questions for film productions.
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How do I book an appointment for film production approval?
Your completed online application through Campus Optics must be completed with all required documents included no less than 3 working days prior to date of filming.
Filming On Campus
https://chapman.campusoptics.com/pr/filming
Filming in On-Campus Student Residential Housing
https://chapman.campusoptics.com/pr/filiming-residence
Prop Weapons Approval
https://chapman.campusoptics.com/pr/weapons-usage
What do I need to bring to my fire and life safety meeting?
Prop Weapons Approval
- Signed Prop Weapons Usage Application
- Script with highlighted prop weapons use
- Prop Weapons photos
- Story Board
- Safety Plan
On-Campus Residential Filming
- Signed “Residential Life Filming Application signed
- Script
- Safety Plan
- Generator Information
Where is Fire and Life Safety located?
We are located at:
350 N. Olive St. (back office)
Orange, CA 92866
Phone (714) 289-2071
firesafety@chapman.edu
Who do I report an accident (fire, vehicle, medical emergency) to?
Chapman Public Safety
(714) 997-6763
publicsafety@chapman.edu
