SEVIS Reporting Requirements
Your EV Program “Responsible Officer” is Susan Sams. Please see “contact us” information below for details on how to contact Susan Sams.
As your J-1 “Exchange Visitor (EV) Program Sponsor, Chapman University is required to validate your program participation within thirty days of the program start date listed on your DS-2019 and to report any changes of name or U.S. address. These reports are submitted electronically to the U.S. Immigration and Customs Enforcement or ICE using the Student Exchange Visitor Information System or SEVIS. As soon after arrival as possible, be sure to report in person to International Student & Scholar Services. Please bring your passport, DS-2019 and proof of health insurance coverage.
Following initial validation, you must notify Susan Sams of any changes to your U.S. address within 10 days of the change. A legal name change must also be reported within 10 days.
You will need a “travel signature” from Susan Sams on your DS2019 if you are leaving the US temporarily during your program. We ask that you notify International Student & Scholar Services whenever you plan to be outside the US.
Prior to Arrival
You cannot enter the USA more than 30 days prior to the start date on DS 2019. For tax purposes, Chapman uses a software system called Glacier. If you will be receiving money from Chapman, an email from email@example.com will be emailed to you which will ask that you set up an account in Glacier. You should complete the tax questionnaire and follow instructions regarding submission. If you have questions about the questionnaire, you can email John Cebula: firstname.lastname@example.org.
Procedure for Obtaining Your J-1 Visa
- You must ensure that your passport is valid for a period of six months beyond the end date listed on your SEVIS DS-2019.
- Make an appointment with the US Consulate or Embassy as soon as you receive your SEVIS DS-2019. Some offices have different procedures or forms you will need to submit, so it is best to review the website where you will be applying for the visa. The following will help with finding your nearest US Consulate.
- Before your appointment, you must pay a SEVIS FEE and print the SEVIS fee payment receipt. Take this receipt when you go to your appointment. The fastest way to pay the fee is through the SEVIS I‑901 Fee processing website by using a credit card and completing the online Form I901.
The guidelines for health insurance are outlined in the Chancellor’s letter. If you will be at Chapman long term and will participate in the Chapman health insurance plan for faculty, you will need to purchase a supplemental policy for repatriation and medical evacuation. Susan Sams can help you with this when you arrive or you can go online and purchase the "Medical Evacuation & Repatriation Plan" from Harbor Group Insurance prior to arrival. If Chapman will be providing benefits (health insurance), keep in mind that the Chapman coverage might not be available up to 30 days after your arrival; therefore, you should make sure to have traveler’s health insurance covering a minimum of 30 days.
Chapman has limited faculty housing. If your department has not arranged for your housing, please contact Susan Sams and she can help you find something nearby.
Things to keep in mind when you are looking for housing:
- There is the city of Orange (where you will ideally live since Chapman is located in Orange)
- There is the County of Orange (not to be confused with the city of Orange-see maps below)
- Housing is expensive in Orange County.
- Mass transportation system is not convenient or especially good. Southern Californians use personal automobiles and therefore spend a lot of time driving because everything is very spread out.
- Click here for a map of Orange County.
The average price for a room rental (renting a private, furnished room in someone’s home) is between $500 and $800/month depending on what is offered and if bathroom is shared or private. If you decide to rent an apartment and live alone or with your family, almost all are unfurnished and you have to pay utilities. The average price for 1 bedroom (with kitchen/dining/bath) is approximately $1300/month.
Depending on your living arrangements, you may or may not have housing once you arrive in the U.S. View Hotel & Motel information for a list of hotels and motels that can provide temporary accommodations for you until your living arrangements are ready.