» Third Party and Sponsor Assistance

The third party or sponsor may require a copy of the billing statement located on the student’s ePay site or a separate billing/invoice. If a separate billing/invoice is required, please review the Sponsor & Third Party Billing Requirements section below.

If third party or sponsor billing information is not provided to Student Business Services or the sponsor payment is not received, the balance becomes the student's responsibility and a business office hold will be placed on the account until the balance is resolved. Please note the hold may prevent registration, release of diploma, and may result in late fee(s).

If an approved company or organization will be responsible for paying all or part of a student’s tuition and fees, it is called a Third Party Billing Contract. Chapman University requires a billing authorization from the company or organization in order to establish the contract.

The organization and/or student is responsible for submitting a billing authorization to the Student Business Services Office prior to the published due dates. The billing authorization must be printed on a company letterhead, include the student's name and ID number, written in English, and clearly outline tuition and mandatory fees covered including any contingencies (i.e. GPA, grade, dropping classes or withdrawal from one or more classes). A billing authorization will be valid for one term unless otherwise stated.

Upon receipt of a valid billing authorization, the Student Business Services Office will apply a conditional credit to the student account while we await payment from the third party sponsor. Each sponsor will receive an invoice requesting payment for the student’s tuition and fees after the final add/drop period for the term or at the end of term as agreed upon by both parties.

A billing authorization can be submitted via email to tpc@chapman.edu or by mail:

Chapman University
Third Party Billing c/o Student Business Services
One University Drive
Orange, CA 92866

For questions regarding Third Party Billing, please email tpc@chapman.edu

Student Responsibilities 

1. Important Information: Some third party sponsors only pay for approved courses and fees. It is your responsibility to determine what charges your sponsor will pay. The student is responsible for any outstanding charges not paid by the sponsor. Submit a billing authorization to the Student Business Services Office, no later than the university assigned tuition and fee due dates each term. Students that do not meet the due date may be eligible for late fee(s).
2. Pay any charges not covered by their third party sponsor by the university assigned tuition and fee due dates each term.
3. If third party sponsor fails to pay, the student will be responsible for paying all charges due on account.
4. Students are responsible for ensuring payments are made on their behalf and received in a timely manner. Payments are expected to arrive within 30 days of the term starting (on average).  Students should keep close contact with their third party sponsor to avoid unexpected balances.

Outside organizations do not qualify for a Third Party Billing Contract if:

• Payments will be sent directly to student/parent.
• Organization only requires a copy of billing statement or proof of enrollment.
• Outside Organization identifies payment as an award or scholarship.

A 529 college savings plan is an education savings plan operated by a state or educational institution designed to help families set aside funds for future college expenses.

There are two types of 529 plans: a college savings plan and prepaid tuition plan.

College Savings Plan 

When using 529 tuition plans funds it is important to understand your plan coverage.

1st: Contact College Savings Plan Administrator

If your College Savings Plan administrator allows you to withdrawal funds directly from your plan, you do not need to notify the Student Business Services Office. College savings plans generally allow you to access your funds as needed.

2nd: Submit Payment

Submit payment directly to Student Business Office via any of our accepted methods of payment.

• Include the student's name and ID number on any incoming checks and wire transfers.
• Make checks payable to Chapman University.

Mail payments to:

Chapman University
Attn: Cashier's Office
One University Drive
Orange, CA 92866-1005

*Payments from a 529 College Savings Plan are due in accordance with the published due dates for each term.  It is recommended to request this payment at the start of the month, to ensure it arrives by the due date.

Prepaid Plan 

When using 529 tuition plans funds, it is important to understand your plan coverage. Prepaid plans generally pay a specific amount per unit of enrollment and may also pay a portion on housing fees.

1st: Contact College Savings Plan Administrator

If your Prepaid Plan requires that the university bills the plan directly, let your plan administrator know you are attending Chapman University and provide the following contact information:

Chapman University
Attn: Third Party Billing c/o Student Business Services
One University Drive
Orange, CA  92866-1005
Phone: (714) 997-6617

2nd: Notify Student Business Services of Prepaid Plan

Prior to the tuition due date for each term, you must report the number of credits you'll be enrolled in to the Student Business Services Office, so we can defer the appropriate amount of tuition due.

Students may submit payment or enroll in a monthly payment plan for any balance not covered by the Prepaid Plan by the published due to date avoid late fee(s).

Chapman University currently bills the following 529 Prepaid Plans:

• • College Illinois
  • Florida Prepaid College Board
  • Michigan education Trust (MET)
  • Nevada Prepaid Tuition Program
  • Texas Guaranteed Tuition Plan (TGTP)