COVID-19 Worksite Specific Safety Plan (WSSP)

Contents

OVERVIEW	2

PURPOSE	2

COVID-19 PREVENTION MEASURES AND EPIDEMIOLOGICAL CASE INVESTIGATIONS	2

SITE SPECIFIC PLAN	3

RESPONSIBLE PERSON(S)	3

RISK ASSESSMENT AND CONTROL MEASURES	3

UNIVERSAL PREVENTION MEASURES FOR ALL EMPLOYEES	3

PHYSICAL DISTANCING PROTOCOLS FOR THE UNIVERSITY:	4

Hand Washing	5

Avoid Close Contact	5

Cover your Mouth and Nose with a Cloth Face Cover	5

Cover Coughs and Sneezes	5

CLEANING AND DISINFECTION PROTOCOLS	6

TRAINING AND COMMUNICATION	7

WORKSITE SPECIFIC SAFETY PLAN CUSTOMIZATION	8

WORKSITE SPECIFIC SAFETY PLAN TRAINING RECORD	9

University-wide Required Training	9

College/Department/Division-Specific Training	9

COMPLIANCE EVALUATIONS AND DEFICIENCY CORRECTION	10

ADDITIONAL RESOURCES	10

OVERVIEW

On March 19, 2020, the State Public Health Officer and Director of the California Department of Public Health issued an order requiring most Californians to stay at home to disrupt the spread of COVID-19 among the population. To meet statewide industry guidance directives seeking to reduce the risk of COVID-19 in the workplace, the following information is being provided to serve as the foundation of the Chapman University COVID-19 Worksite Specific Safety Plan (WSSP).

Please note, the WSSP is designed to provide baseline requirements for a campus, similar to a campus-level Injury Illness Prevention Program (IIPP) template. More detailed risk assessments, standard operating procedures, and training information will be developed and available from organizational units such as Divisions, Departments, or Lab Groups, etc. Each operational unit is asked to cully comply with the directives written herein, and to expand upon these minimum standards, as necessary and appropriate to their unique operations.

Key elements and prevention practices of This Site-Specific Plan include compliance with general health and safety requirement of the University as well as strategies specifically implemented to respond to COVID-19-related risks.

PURPOSE

This document provides minimum requirements for Chapman University and the below identified University College/Department to support a safe, clean environment for University personnel and others working or entering the facility. The guidance is based on state directives and is not intended to revoke or repeal any employee rights, either statutory, regulatory or collectively bargained, and is not exhaustive, as it does not include county health orders, nor is it a substitute for any existing safety and health-related regulatory requirements such as those of Cal/OSHA. Organizational units should follow changes to public health guidance and state/local orders and update plans as needed, as the COVID-19 situation continues to evolve.

COVID-19 PREVENTION MEASURES AND EPIDEMIOLOGICAL CASE INVESTIGATIONS

Chapman University recognizes and maintains policies and procedures that support COVID-19 prevention and epidemiological case investigations. Symptoms self-monitoring, symptom screening procedures, rapid identification and isolation of COVID-positive individuals, COVID-19 case investigations, and contract tracing are all part of a broader public health containment strategy that can reduce but not eliminate risk of communicable disease spread The following broad-based disease control measures will be used to prevent the spread of COVID-19.

Require employees to conduct daily COVID-19 self-monitoring symptom checks prior to reporting to work, to include COVID-19 symptom screening procedures prior to entry into campus facilities.

Quickly identify employees with COVID-like symptoms for further isolation guidance and medical evaluation, including testing if appropriate

Per CDC recommendations for institutions of higher education, notify close contacts of students, faculty, or staff who have been diagnosed with COVID-19 and advise them to self-quarantine and monitor for symptoms.

Require students, faculty, and staff to report any known exposure to a person with COVID-19 to Chapman University Student Health Services, the University office assigned responsibility for maintaining data necessary to support epidemiological case investigations.

The University will, in consultation with local public health departments, facilitate isolation, quarantine, and other responsive interventions.

The University, through Student Health Services, will support Contact Tracing, a disease control measure employed by public health authorities to prevent spread of communicable diseases. Universities and colleges responding to communicable disease on campus typically play a role in diagnosis, related reporting, and treatment.

For questions related to COVID-19 epidemiological case investigations, check with Supervisor or the WSSP Responsible Person. The WSSP Responsible Person will coordinate communication and follow up with the appropriate investigating party and/or Public Health.

SITE SPECIFIC PLAN

RESPONSIBLE PERSON(S)

Chapman University – Site Specific Plan
Name of College/Department:
Location (City/State):
Additional Location Information:
Name of Dean/Director/Manager:
Date of Plan:

Individuals responsible for implementing and updating this Site-Specific Plan as well as conducting an ongoing evaluation of the effectiveness of this plan include:

Name	Email	Phone

RISK ASSESSMENT AND CONTROL MEASURES

Risk assessment criteria and guidance will be based on current details and directives provided by the Centers for Disease Control and Prevention (CDC), California Department of Public Health (CDPH), Cal-OSHA and the Local County Health Officer of the Orange County Health Care Agency. As new information becomes available or is updated by these agencies, control measures and protocols associated with this COVID-19 Worksite Specific Safety Plan will be adjusted as needed.

The likelihood of a COVID-19 community or work-related outbreak may increase as operations are resumed. All personnel must remain diligent to prevent COVID-19 outbreaks by following control measures outlined in the Worksite Specific Safety Plan.

UNIVERSAL PREVENTION MEASURES FOR ALL EMPLOYEES

The following universal prevention measures and accompanying guidance are to be followed by all employees while working and interacting with others in the facility. The universal prevention measures include hand washing, avoiding close contact with sick individuals, using, and caring for face coverings, and covering coughs and sneezes.

PHYSICAL DISTANCING PROTOCOLS FOR THE UNIVERSITY:

A variety of measures will be implemented to support physical distancing of 6 ft. or more between employees and individuals working/visiting in the office. These measures include, but may not be limited to (check all that apply):

Install physical partitions or visual cues (e.g., floor markings or signs to indicate to where employees should stand) to support distancing.

Utilize telework options and modified work schedules.

Redesign office spaces, cubicles, etc. and decrease the capacity for conferencing and meeting to ensure workspaces allow for six feet between employees.

Close or restrict common areas, using barriers, or increasing physical distance between tables/chairs where personnel are likely to congregate and interact, such as kitchenettes and break rooms, and discourage employees from congregating in high traffic areas such as bathrooms, hallways, and stairwells.

Establish directional hallways and passageways for foot traffic, if possible, to eliminate employees from passing by one another.

Designate separate routes for entry and exit into office spaces to help maintain social distancing and lessen the instances of people closely passing each other.

Limit the number of individuals riding in an elevator and ensure the use of face coverings. Post signage regarding these policies.

Utilize administrative controls, when feasible and necessary, to limit the number of employees at the office at one time. This may include scheduling (e.g. staggering start/end times), establishing alternating days for onsite reporting, returning to the office workspace in phases, or continued use of telework when feasible.

Stagger employee breaks, within compliance with wage and hour regulations, to maintain physical distancing protocols.

Discontinue nonessential travel and encourage distance meetings via phone and internet.

Require employees to avoid handshakes and similar greetings that break physical distance requirements.

Dedicate staff to direct guests to meeting rooms upon entry to office space rather than congregating in lobbies or common areas.

Install production transfer-aiding materials, such as shelving and bulletin boards, to reduce person-to-person production hand-offs.

Other Physical Distancing Protocols (document as appropriate)

Hand Washing

Wash your hands often with soap and water for at least 20 seconds especially after you have been in a public place, or after blowing your nose, coughing, or sneezing.

If soap and water are not readily available, use a hand sanitizer that contains at least 60% alcohol. Cover all surfaces of your hands and rub them together until they feel dry.

Avoid touching your eyes, nose, and mouth with unwashed hands.

Avoid Close Contact

Avoid close contact with people who are sick, even inside your home. Whenever possible, maintain at least 6 feet between the person who is sick and other household members.

Put distance between yourself and other people outside of your home.

Remember that some people without symptoms may be able to spread virus.

Stay at least 6 feet (about 2 arms’ length) from other people.

Do not gather in groups.

Stay out of crowded places and avoid mass gatherings.

Keeping distance from others is especially important for people who are at higher risk of getting very sick.

Cover your Mouth and Nose with a Cloth Face Cover

Cover your Mouth and Nose with a cloth face cover when around others.

You could spread COVID-19 to others even if you do not feel sick.

Everyone should wear a cloth face cover when they have to go out in public, interact with co-workers and are in the workplace.

The cloth face cover is meant to protect other people in case you are infected.

Do NOT use a facemask meant for a healthcare worker.

Continue to keep at least 6 feet between yourself and others. The cloth face cover is not a substitute for social distancing.

Note the following with regards to face coverings:

Face coverings do not protect or provide very limited and unknown protection for the wearer and are not personal protective equipment (PPE).

Face coverings can help protect people near the wearer, but do not replace the need for physical distancing and frequent handwashing.

Employees should wash or sanitize hands before and after donning, doffing, or adjusting face coverings.

Avoid touching eyes, nose, and mouth.

Face coverings should be washed after each shift.

Cover Coughs and Sneezes

If you are in a private setting and do not have on your cloth face covering, remember to always cover your mouth and nose with a tissue when you cough or sneeze or use the inside of your elbow.

Throw used tissues in the trash.

Immediately wash your hands with soap and water for at least 20 seconds. If soap and water are not readily available, clean your hands with a hand sanitizer that contains at least 60% alcohol.

CLEANING AND DISINFECTION PROTOCOLS

Increased cleaning and disinfection procedures will be implemented by Aramark, in collaboration with Chapman University Facilities Management, and CU Safely Back, to decrease the probability of coronavirus workplace exposure. The following measures will be taken as part of these enhanced cleaning and disinfection procedures (check all that apply):

Perform thorough cleaning on high traffic areas such as break rooms and lunch areas, and areas of ingress and egress including stairways, stairwells, escalators, handrails, and elevator controls. Frequently disinfect commonly used surfaces including doorknobs, toilets, and handwashing facilities.

Note frequency of cleaning in designated areas if cleaning varies from the University standard of three (3) times daily for high touch points shown below:

Conference rooms:

Primary Entrances and Exits:

Stairwells:

Elevator controls:

Bathroom facilities:

Other facilities:

Other facilities:

Require employees to clean and disinfect personal work areas often and supply the necessary cleaning products. Provide time for workers to implement cleaning practices before and after shifts. If cleaning is assigned to the worker, they must be compensated for that time.

Adjust or modify hours to provide adequate time for regular thorough cleaning and disinfection of office spaces.

Avoid sharing phones, other work supplies, or office equipment wherever possible.

Never share PPE including gloves, safety glasses, or respiratory protection.

Where such items must be shared, disinfect between shifts or uses, whichever is more frequent, including the following: shared office equipment such as copiers, fax machines, printers, telephones, keyboards, staplers, surfaces in reception areas, shared work stations, etc., with a cleaner appropriate for the surface.

Ensure that sanitary facilities stay operational and stocked at all times and provide additional soap, paper towels, and hand sanitizer when needed.

When choosing cleaning chemicals, use products approved for use against COVID-19 on the Environmental Protection Agency (EPA)-approved list and follow product instructions. Use disinfectants labeled to be effective against emerging viral pathogens, diluted household bleach solutions (5 tablespoons per gallon of water), or alcohol solutions with at least 70% alcohol that are appropriate for the surface. Ensure that employees wear proper PPE for cleaning chemicals.

As needed and in support of improving the overall ventilation system, portable high-efficiency air cleaners will be installed in designated areas. The building’s air filters may be replaced with the highest efficiency filter possible, and HVAC system modifications may be made to increase the quantity of outside air and ventilation in offices and other spaces.

Other Cleaning and Disinfection Protocols Unique to Your Specific Occupancies: (document as appropriate)

TRAINING AND COMMUNICATION

Employees must review the available training materials and Worksite Specific Safety Plan as part of returning to work and resuming operations. All training will be hosted on the Chapman University Canvas Learning Management System. Components of training include an Introduction and modules on Social Distancing / Engineering Controls, Cloth Masks/Face Coverings, Cleaning and Disinfecting, and a broad-based Conclusion.

(1) Introduction: A description of the current understanding of COVID, the general symptoms/risks of COVID-19, and identifying the characteristics of the higher risk population as described by the CDC. The Introduction will describe how COVID-19 spreads. For Students there will be a focus on personal responsibility, and for Faculty and Staff employee, it will include personal responsibility but also their responsibility for managing their work or classroom environment.

(2) Social Distancing / Engineering Controls: An review of the most basic engineering control, to include social distancing. This will describe and define social distancing, indoors vs. outdoors, and will also introduce the signage and educational posters that Strategic Marketing and Communications (SMC) has developed for deployment by Facilities Management. This will help assure that everyone understands what they mean, and why it is so critical that they be followed.

(3) Cloth Masks and Face Coverings: A review of the ins-and-outs of cloth face coverings, based on current knowledge, to including an understanding of handling and washing. For users of PPE, this will include in more detail the concept of PPE, including Surgical Masks, and managing the use to conserve a limited resource.

(4) Cleaning and Disinfecting: A review on standard practices related to cleaning and disinfecting, including hand cleaning, and the appropriate use of hand sanitizers, and how to clean your work areas, with the support of Facilities Management and Aramark. This will include some reference to how Aramark will support this process, and when decontamination will be done as an extra service when there is a known or suspected COVID-19 exposure. The procedure for placing a Work Order, as needed, will be described.

(5) Conclusion: This module will summarize key points and will also introduce University’s deployment of “pre-return (to campus) testing,” via the use of the LabCorp Pixel at-home kit to collect your nasal swab sample. This will be mailed to your home, and you will collect the sample and ship it back to LabCorp to test your sample for SARS-CoV-2. The Conclusion module will also describe the use of Qualtrics as a daily check-in tool, and why that is important. This will be a daily tool for symptoms self-monitoring, symptom screening procedures, rapid identification and isolation of COVID-positive individuals, COVID-19 case investigations, and contract tracing (through Chapman University Student Health Services) which are all part of the University’s broader public health containment strategy to reduce the risk of communicable disease spread. This will include the University’s support of epidemiological case investigation activities in consultation with local public health departments, and facilitate isolation, quarantine, and other responsive interventions. For faculty and staff: Locations perform epidemiological case investigations through Risk Management, Environmental Health & Safety, and Occupational Health offices. We will be using a separate Qualtrics survey for contractors/vendors/suppliers/consultants, so making note of that will help put people at ease when they see the water delivery supplier, etc.

WORKSITE SPECIFIC SAFETY PLAN CUSTOMIZATION

In the following section of this Plan, please identify key operations, key risks, and preventive strategies.

Describe Key Operations for this Department and Division that are covered by this WSSP

EX.	The COPA program includes a B.M. in Performance, Vocal Emphasis.
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Identify Unique COVID-19-related Risks for this College/Department/Division

EX.	Vocal students must participate in at least one large instrumental or choral ensemble each semester while in full-time residence, as assigned by director of orchestral or choral activities.
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Describe Preventive Strategies Unique to the needs of this College/Department/Division

EX.	Vocal students will be provided specialized face protection designed for vocal performances. Social distancing will be maximized, and to the extent possible, practices will be held out-of-doors.
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Describe Other Risk Reduction Strategies that you will deploy, such as encouraging employees to work remotely or limiting their on-campus time by creative scheduling.

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WORKSITE SPECIFIC SAFETY PLAN TRAINING RECORD

University-wide Required Training

Prior to resuming operations and returning to work, all personnel must:

Satisfactorily complete the Online Return to Work COVID-19 Safety Training

Each Department in which the employee or volunteer works will maintain a log that	creates a single record of course completion status on each such individual.

Initial by Manager	Date Completed	Return to Work COVID-19 Safety Training Name of Employee / Volunteer

College/Department/Division-Specific Training

Name / Nature of Unique Training

COMPLIANCE EVALUATIONS AND DEFICIENCY CORRECTION

Compliance with the stated protocols and procedures provided in the Worksite Specific Safety Plan are the responsibility of each University employee. The health and well-being of our personnel, their families and the surrounding community members is of the utmost importance and will require on-going diligence to limit the spread and impacts of COVID-19.

Responsible persons will coordinate and facilitate monitoring of the WSSP as noted below.

Ensure employees have access to hand washing facilities and/or proper hand sanitizers.

Monitor the work environment, including office spaces, common areas, conference rooms and dining areas, to verify furniture configurations, workflow, and general employee / pedestrian traffic patterns support adequate physical distancing protocols of 6 ft. or more.

Provide and document employee training on the Worksite Specific Safety Plan protocols and procedures.

Make available and direct employees to complete an Injury Illness Prevention Program Hazard Alert Form in the event of WSSP deficiencies or potential workplace hazards that could increase the risk of exposure to COVID-19.

Document corrective actions to mitigate any noted WSSP deficiencies or COVID-19 workplace hazards.

ADDITIONAL RESOURCES

CDC Get the Facts about COVID-19

Orange County Health Care Agency – COIVD-19 Information

Cal/OSHA Guidance on Requirements to Protect Workers from Coronavirus
https://www.dir.ca.gov/dosh/coronavirus/Health-Care-General-Industry.html

CDC Guidance for Business and Employers
https://www.cdc.gov/coronavirus/2019-ncov/community/guidance-business-response.html

Higher Education Guidance on Novel Coronavirus or COVID-19

Face Masks and Surgical Masks for COVID-19: Manufacturing, Purchasing, Importing, and Donating Masks During the Public Health Emergency

WHO Advice on the use of masks in the context of COVID-19

John Hopkins Coronavirus Resource Center

Simulating COVID Spread in College Setting

Orange County California COVID-19 Case Counts and Testing Figures