»Payroll

Financial Services-Payroll Department is located at 633 W. Palm Ave. For your convenience there is the Express Drop Box on the first floor of Memorial Hall picked up daily at 1:00.

  • W2 Information
  • Contact Us
  • W2 Information 

    2013 online W2's through ESS (Employee Self Service), pre enrollment required, for active employees will be available prior to January 31, 2014. When the W2's are available an announcement will be sent via email.

    2013 printed W2's will be sent by U.S Postal Service First Class mail by January 31, 2014. Allow at least five to seven business days to receive your W2. 

    2013 Online W2 sign-up on the Employee Self Service Website 2/1/13-12/31/13: https://selfservice.chapman.edu/CybSS61/

    Recently Moved

    If you recently moved and did not notify Payroll (payroll@chapman.edu) or Human Resources (hroffice@chapman.edu) of your new address, please notify us promptly.     

    In regards to your W2, allow an additional ten  business days for the U.S Postal Service to forward your W2 to your new address. If after ten to fourteen business days you have not received your W2, notify your Payroll Office to request a replacement, after February 18th.  

    If your W2 is undeliverable, the U.S Postal Service will return your W2 to the Payroll Office.   

    Request W2 Replacement

    For our employee’s protection of their privacy, all W2 replacement requests are required in writing.  Secondly, Payroll Office will only recognize a replacement request made by the employee.  Requests made on behalf of an employee by a spouse, parent, children, extended family, accountant, or friends will be denied.   

    If you wish to pick up your Replacement W2 in person, all individuals are required to show identification (picture ID) prior to the release of the W2. 

    Payroll will start issuing W2 copies after February 18th. You may fax or email a request to the Payroll Office (payroll@chapman.edu).

    Data required when requesting your W2 Replacement:

    1. Full Legal Name
    2. Employee Number (Datatel#) 
    3. Last four digits of your Social Security Number
    4. Short statement that you are requesting a replacement W2
    5. Contact Phone Number
    6. Current Address (if you choose to have your W2 mailed) 

    Replacement Processing

    Please ensure your W2 is in a safe place.  Be proactive, do not wait until April 15 to look for your W2 or request a replacement at the very last minute.  Replacement W2 are processed on a weekly basis, all duplicates will be mailed by Friday of each week.  For security purposes replacement W2's will not be faxed, but will emailed to your University email address, available on ESS, pickup or mailed only. After receipt of a W2 replacement request, allow two to three business days for Payroll Office to process a replacement.  All requests will be processed on a first come first serve basis. 

  • Office Location:
    633 W. Palm Ave.       

    Mailing Address:
    Chapman University
    Payroll Office
    One University Dr.
    Orange, CA 92866

    Fax: (714) 997-6992 

    E-mail: payroll@chapman.edu

    When contacting Payroll Office via e-mail, include your full legal name, department or location, employee ID number, phone number, and your question in detail as possible. For your identity theft prevention safety, do not include your social security number on emails.

    Payroll Staff

    • Staff, Administrator, and Full-Time Faculty Payroll:     Kim Russell     (714) 997-6949
    • Student and PT Faculty Payroll:                                Marissa Torres (714) 997-6877
    • Director of Payroll Services:                                     Debbie Cobb    (714) 997-6598