Compiled in the appendices is comprehensive information about student rights, acts, and specific policies. To read the in-depth information, click on the corresponding tabs for each appendix.
- To have prior knowledge of the charges and have the charges explained clearly and fully. Students needing assistance with general questions or to better understand the conduct process should contact the Dean of Students Office.
- To have access to hear testimony and/or see all written statements concerning the charges.
- To be present throughout the hearing, but not during the witness statement(s), complainant’s testimony, or deliberation process.
- To refute oral and/or written statements.
- To provide material witnesses and/or statements from witnesses.
- To be advised of the appropriate appeal process.
- To be accompanied by a”Support Person“ if he or she so chooses, at his/her own expense.
- To submit a written statement (in hard copy or electronic) outlining their perspective on the incident which initiated the conduct process.
Note: When particular situations (Study Abroad, Travel Courses, Interterm Courses, etc.) necessitate a modified process, Appendix 1 will be adjusted to accommodate the modification.
+-Family Educational Rights and Privacy Act (FERPA)
Family Educational Rights and Privacy Act (FERPA)
The University’s Annual Notification is continually posted and available on the University Register’s website (http://www.chapman.edu/RegOffice/privacyRights.asp)
The Family Educational Rights and Privacy Act (FERPA) afford students certain rights with respect to their education records. Below is a brief summary:
- The right to inspect and review the student's education records within 45 days of the day Chapman University receives a request for access. Students should submit to the Registrar's Office written requests that identify the record(s) they wish to inspect. The right to request the amendment of the student’s education records that the student believes is inaccurate. Students may ask Chapman University to amend a record that they believe is inaccurate.
- The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.
One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by Chapman University in an administrative, supervisory, academic or research, or support staff position (including law enforcement personnel and health staff); a person or company with whom Chapman University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by Chapman University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW., Washington, DC, 20202-4605.
At its discretion Chapman University may provide Directory Information in accordance with the provisions of the Family Education Rights and Privacy Act. Directory Information is defined as that information which would not generally be considered harmful or an invasion of privacy if disclosed. Designated Directory Information at Chapman University includes the following: student name, permanent address, local address, temporary address, electronic mail address, telephone number, dates of attendance, degrees and awards received, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, theses titles/topics, photograph, full-time/part-time status, most recent previous school attended, date and place of birth, class schedule.
Students may withhold Directory Information by notifying the Registrar in writing; please note that such withholding requests are binding for all information to all parties other than for those exceptions allowed under the Act. Students should consider all aspects of a Directory Hold prior to filing such a request.
+-Academic Integrity Policy
Chapman University is a community of scholars that emphasizes the mutual responsibility of all members to seek knowledge honestly and in good faith. Students are responsible for doing their own work, and academic dishonesty of any kind will be subject to sanction by the instructor/administrator and referral to the University’s Academic Integrity Committee, which may impose additional sanctions up to and including expulsion. Please see the full description of Chapman University’s Policies on Academic Integrity at www.chapman.edu/academics/academic-integrity.
The Academic Integrity Committee (AIC) is charged by the Faculty Senate under the Faculty Constitution and bylaws to be responsible for defining academic integrity and establishing policies and procedures for investigating, hearing, and sanctioning alleged violations of academic integrity. The Committee shall also make investigations and determinations of alleged violations of academic integrity policies and invoke the appropriate sanction as stipulated by Chapman University’s Policies on Academic Integrity. The Committee includes:
- Faculty membership: The Committee shall include at least three faculty members from diverse disciplines, one of whom must teach in graduate programs, plus the chair. All faculty members serve two-year, staggered terms.Chair: The Chair shall be elected from among the 2nd year/returning faculty members.
- Ex-officio members: The Dean of Students or his/her designee shall serve as an ex-officio, non-voting member.
- Student members: One undergraduate student appointed by the Student Government Association, one graduate student appointed by the Graduate Student Council, shall serve on the committee.
- Voting privileges: Faculty and student members may vote.
Important Guidelines for Students
Students should strictly avoid any appearance of academic dishonesty. This includes but is not limited to: joking to others about cheating, permitting others to cheat off them, talking during examinations, plagiarizing, fabrication or falsification of information, or forging documents. Students should keep their eyes on their own exams during examinations and protect their exams from the view of others.Students should be aware and adhere to instructor guidelines for projects, papers, and exam situations. This includes the extent of independent and collaborative work allowed for an assignment. All electronic devices (cellular phones, tablets, and computers) should be turned off and placed completely out of site during test situations, unless otherwise directed by the instructor.Academic dishonesty can take a number of forms. Please see the academic integrity violations area for a number of examples.Students who discover an apparent violation of this policy should report the matter to the instructor of record or, if the instructor is not known or unavailable, to the Vice Chancellor of Student Affairs/Dean of Students.
+-Housing and Residence Life Policies and Procedures
Housing and Residence Life Policies and Procedures
Balconies, Sidewalks, Stairways and Walkways Safety
Balconies, sidewalks, stairways and walkways are made for walking and are not to be used as storage areas. Nothing should be left on the stairways, walkways or balconies at any time, including garbage in the area around the room, apartment or house. No couches or other furniture designed for indoor use may be kept on a patio or walkway or any outside area, including houses. In the Davis Apartments, residents may keep no more than 2 chairs and one small table on their patio, provided they do not block the egress. Only plastic resin or metal furniture designed for outdoor use may be used (wood patio furniture is not allowed). University furniture may not be used on the patios. Harris residents may have no furniture on their walkway or balcony. Residents may have no more than 3 small plants on their patio and the plants may not be hung or placed on the railing. Items left on the patios and walkways that violate this policy will be confiscated and thrown away. Residents may be charged for the removal of abandoned items and may be subjected to conduct review. Bicycles may only be locked/chained to bike racks; bicycles chained to gates, stairways, and signs or otherwise stored incorrectly will be confiscated and the owner will be fined at least $100 per instance. See also, the Balconies, Stairways, Sidewalks, Walkways and Roof safety policy listed in the Student Conduct Code.
Basic Rights of Residential Students
The Basic Rights of Residential Students ensure safety and respect for all community members. There are minimum standards in place to help students respect the Chapman community’s rights. These rights carry with them a reciprocal responsibility on residents’ parts to ensure that these same rights are maintained for all roommates and other residents. Students who violate the basic rights of another student/community member will be subject to conduct review.
While Basic Right of Residential Students are listed here, roommates, floormates, suitemates, and housemates may choose to add to this list as well. It is important that these items and the concept of others’ rights and responsibilities be discussed and honored during the year.
• The right to read and study in your room, free from unreasonable interference.
• The right to have one’s personal belongings respected.
• The right to free access to your residence facilities.
• The right to live in a clean, safe and healthy environment.
• The right to sleep and relax in your room.
• The right to entertain guests and visitors when it does not infringe upon a roommate’s or a community member’s rights.
• The right to settle conflicts.
• The right to be free from intimidation, physical and emotional harm.
• The right to confront another’s behavior which infringes on your rights.
• The right to seek the aid of staff in resolving possible roommate conflicts after having already attempted and been unsuccessful at resolution.
At the time of check-in, each resident is required to sign and complete all check-in paperwork, key information and the room /apartment inventory form. Initially, Resident Advisors will inventory rooms and fill out the inventory form so that it accurately reflects the condition of the assigned room and its contents. However, it is the responsibility of the residents to verify the information recorded and report any necessary additions to the form to the appropriate hall office within 72 hours of check-in. At the time of check-out, students will be held financially responsible for any damages that were not noted on the inventory form at the time of check-in and any other changes that may have occurred throughout the year. Students who fail to follow the check-in procedure will be fined $65 for an improper Check-In. Check-in will be available only during times designated by the Housing and Residence Life staff. Mailbox keys and box numbers are assigned to each resident and will be available for pick-up at the time of check-in in the appropriate hall office.
Prior approval is required for residents to check out of a housing assignment. In order to receive check-out approval during the academic year, residents must complete and submit a License Release Request or Assignment Change Request form to the Office of Housing and Residence Life for review. A student’s License Release Request or Assignment Change Request must be approved before check-out. To officially check out, the student must make an appointment with a Residence Life staff member or go to the appropriate hall office during the office’s open hours. During spring semester, pre-inspections prior to check-out are not required but are available by contacting the building’s Resident Director. At the time of check-out, the student’s check-out paperwork will be provided to the Housing and Residence Life Staff member. As a part of check-out, the student will turn in his or her residence and mailbox key, and will complete all of the checkout paperwork. Students who complete the check-out procedure correctly, complete the term of their RLLA and are not returning to housing may request the refund of their $600 security/holding housing deposit. Failure to complete one of the two check-out procedures will result in a minimum $65 improper checkout fine. Students who fail to move out on their scheduled check-out day will be charged $100 a day thereafter until they vacate the housing assignment.
Damage fines are assessed by university staff after the time of the student’s check-out. . Following check-out, the Resident Director will inspect the housing assignment to ensure that it has been cleaned, is in good condition, and has all the furniture that was present at the time of check-in. (This is done by comparing the condition of the room with the information on the Room Inventory completed at check-in.) If furniture is missing, damage has occurred, the residence is dirty, or items are left in the room, the student will be charged accordingly. The student will be held financially responsible for any damage and/or missing furniture which is not listed on the room inventory form.
Residents who are being released from housing assignments during the year must vacate their assignments in accordance with their written release notification. All residents (except summer residents) who are moving out at the end of the academic year must vacate 24 hours after their last final in the spring semester. For specific dates for check-out, contact the Office of Housing and Residence Life at 714-997-6603 or visit www.chapman.edu/studentlife/reslife/
Cooking is allowed only in kitchens. Cooking in residence hall student rooms or in non-kitchen areas is strictly prohibited. Microwaves other than approved combination microwave/refrigerator units are prohibited in the residence halls. For residents living in the residence halls, the Morlan kitchen is available. See the Morlan Hall Office assistant for entry to the kitchen.
Food waste must be correctly disposed of and brought to the dumpster. Garbage disposals are for small remnants left over from washing. Absolutely no rice, potatoes, lettuce, celery, grease, carrots, egg shells or other items that may cause the garbage disposal to malfunction should be placed in the sink or garbage disposal.
Damage to Room and Common Area Damage
As stated above, residents are responsible for the condition of their room throughout their occupancy. If there are any damages to the residence or its exterior, the resident of the room will be charged for those damages (including missing/damaged furniture). If damage occurs to common areas in the residence halls or apartments, all residents of the appropriate community will be held responsible and fined.
Deposits (Security Housing Deposits)
Students who are assigned to an on-campus housing assignment are required to have a $600 security deposit on file with the University. If a student chooses to remain as a resident of the University from one year to the next, the $600 security deposit will remain on file until the student decides not to return to on-campus housing. If students complete the entire term of their RLLA and choose not to return the following academic year, they must complete the Security Housing Deposit Refund Request form in order to receive their deposit back. (It usually takes three to four weeks for the request to be processed and a refund to be sent).
Clothing Irons, Coffee Makers, and Micro-Fridges are approved appliances in the residence halls. Surge protectors and power strips are approved and must be used; there are absolutely no extension cords allowed in residence halls, apartments or houses. Due to the health and safety issues inherent in high-density living environments, the following are prohibited in the residence halls: hot plates, electric skillets, electric indoor grills, toaster ovens, toasters, hot oil popcorn poppers, halogen lights, sun lamps, hibachi’s, electric heaters, rice cookers, tanning beds, sandwich makers, extension cords, multi-plug adaptors, decorative lights, refrigerators larger than 4.0 cubic feet, microwaves (other than the approved combination microwave/refrigerator) and other major appliances. Possession of these items in a residential room, whether in use or not, constitutes a violation of this policy. Students found in violation of the policy may be subject to fines of up to $100 per item. See Fire Safety policies. Small kitchen appliances are permitted in Residence Center Suites (rooms with common living areas) as well as Glass, Davis, and Harris Apartments.
Students may not remove University furniture from their room. Placing University furniture outside of a residence room is prohibited; all furniture must remain in the room in which it was originally stored. Students will be charged the replacement costs of any furniture that is missing at the end of the year. Students may not trade furnishings with other students or move furniture to other University-owned residence halls, apartments or houses. If this happens, students will be charged to replace the furniture. The University will not provide additional furniture beyond the basic set-up in each residence hall room. The University will only provide furniture for the requested minimum occupancy in the apartments. No waterbeds will be permitted in the residence halls, apartments or houses.
Health and Safety
Residents are responsible for maintaining a clean, safe and sanitary living area inside the residence hall rooms and surrounding areas, including exterior, balconies, walkways, lawns, etc. The living area must be in a clean, orderly condition throughout the year and at the time of check-out. Students are responsible for the cleanliness of their residence, including the bathroom, throughout the year.
At least twice a year, the Residence Life staff will conduct Health and Safety inspections. During inspections, if a room is found to have violations, action will be taken to address those violations. Residents who are found to be in violation of University policies during these inspections will be subject to fines, conduct review and/or loss of current or future housing assignments. Fines for violations range from $25-$35 per violation, and violators may also be subjected to conduct review. Residents may be fined if found with prohibited appliances listed under the fire safety policy.
Potentially dangerous items found during Health and Safety inspections may be confiscated without the option of being returned. In addition to fines and confiscation, some items may be destroyed, including but not limited to: drugs, drug paraphernalia, directional signs, weapons, alcoholic beverages, or containers and candles.
Below is the grading scale used during Health and Safety Inspections:
Bathroom clean of mildew; clean toilet and fixtures. Carpet and vinyl clean. Room clean.
Minor cleanliness issues, i.e. dust, minor mildew, cluttered floors and carpet not vacuumed.
Some amount of trash and clutter. Carpet and floors dirty. Bathroom unclean (mildew present, toilet not clean/stained, sinks not clean/stained).
D Very Poor
Room is unsatisfactory. Significant amounts of trash. Carpet not cleaned and floors stained. Bathroom unsanitary. Residence not cleaned over a long period of time. Visible dirt and debris.
Trash and clutter is excessive. Conditions are unhealthy. Food open and left out. No attempt has been made to clean.
Improper Residence Entrance/Exit
Residents who improperly enter or exit their rooms, apartments or houses will be subject to conduct review. Residents who enter/exit their own or other students’ rooms, apartments or houses by breaking or removing windows, screens and/or doors may be subject to conduct review. Removal of a window screen will result in a fine of $50.00, as well as the cost for other damages if appropriate. (Also see Lockouts.)Misuse of keys, lockout codes, or Chapman ID cards to enter residence halls, lounges, or rooms is prohibited.
Each resident is issued a key to his or her room, apartment or house. Residents are not permitted to loan keys to others. Keys, including mailbox keys, may not be duplicated. If a mailbox key has been damaged, duplicated or found missing, there is a $40 charge for re-keying the mail box. Any person who fails to turn in his or her key will be charged for a re-key.
Chapman Student ID Cards act as a key to gain access to residence hall rooms, gates, and laundry rooms. If a resident is locked out of his or her room, he/she should go to the appropriate hall office. If the resident needs to replace a missing ID card, he or she must purchase a replacement card in the Telecom office located in Bhathal Hall. The lockout procedure allows one free lockout, but all subsequent lockouts are accompanied with a $5 Lockout fee. Cards can be reprogrammed for rooms in both the Telecom office and in designated hall offices.
Residents who tamper with the locking mechanism on their doors (by using the deadbolt to keep the door ajar, weighing down the door handle, or placing an item over the lock to disengage it) endanger their own safety and the safety of other residents. Residents found tampering with their locks will be subject to conduct review and fines. Residents cannot add/replace locks anywhere in their residence (this includes but is not limited to: doors, windows, closets, desks, etc.) that would prevent access or entry by University staff. In doing so, residents may be charged and subject to conduct review.
If a resident is locked out, he or she must notify University officials to gain entrance to their room, apartment or house. If it is between the hours of 8:30 a.m. and 5:30 p.m. (Mon.–Fri.), residents can go to the Office of Housing and Residence Life on the second floor of the Davis Community Center. If it is after hours, the resident should go to the appropriate hall office. If the resident cannot find a Housing and Residence Life staff member, they should call Public Safety at (714) 997-6763. The first lockout is free. For each subsequent lockout, the resident will be charged $5.
For safety reasons and preservation of facilities, students are not permitted to use cinder blocks or other bed-raising mechanisms. Home-made lofting systems are not permitted. Students found in violation of the policy may be subject to fines of up to $100 per item.
Lounge Policy and Community Areas
Misuse, abuse, theft or destruction of University property is not permitted. Violators of this policy are subject to conduct review, which may result in financial liability and loss of housing privileges. If furniture or other University property is missing, students will be fined per item removed. In addition, actions of residents and/or their guests that require excessive cleaning and/or maintenance will not be tolerated and the resident will be held financially responsible for any damage they cause. Residents may not sleep overnight in University lounges without the prior permission of their Resident Director. Entire communities may be fined for damage and vandalism to lounges or other common areas. (Please See Theft in the Student Conduct Code). Please note that the Quiet and Courtesy Hours policy applies in all lounge/community areas.
To reserve a lounge or community area, residents should inquire at the appropriate hall office. Availability is first-come, first-served basis. Residents who fail to reserve space in lounges and community areas may be asked to vacate the lounge immediately for a person or group who did reserve the lounge. Priority is given to the group, club, organization, or individual that reserved the space. Groups, clubs, organizations, or individuals are also held responsible for damages and cleaning.
Mailboxes in the Residence Life area are usually shared with another resident on campus. Residents must be respectful of all the mail in their mailboxes even if it does not belong to them. Residents who tamper with mail from the mailbox that belongs to their mailbox partner are in violation of the mailbox policy. This includes pushing mail which does not belong to them out through the back of the box. Residents who receive mail that does not belong to them or their mailbox partner should label it “Return to Sender” or bring it to the Office of Housing Residence Life on the second floor of the Davis Community Center.
Pets and Stray Animals
Students are not allowed to have pets in the residence halls and apartments, with the exception of fish in tanks up to 10 gallons in size. Residents are also not allowed to feed any stray animals in or outside of rooms. If a pet is found in a room, the occupant(s) of the room will be charged the cost of exterminating the room, common area, or apartment for fleas and will be subject to conduct review. When the animal is discovered, it must be immediately removed by the resident or the University will remove it and hand it over to Animal Control. Residents of the apartments and residence halls may not have animals “visit” nor keep an animal temporarily in their room or apartment.
Residents of University-owned houses may own pets. In order to receive permission for a pet in the houses, the resident must complete the following: submit a written request to bring a pet into the house, submit an additional $500 pet deposit and provide a copy of personal liability insurance ($100,000.00 in coverage). House residents may have a fish tank up to 20 gallons in size. No venomous, constricting or biting reptiles, ferrets, spiders, scorpions, farm animals, snakes, large lizards or the following dogs will be permitted in the houses: Rottweilers, Pit Bulls, Doberman Pinchers or Akitas. All leash, public health and curbing laws must be observed. Pets approved in the houses may not “visit” the residence halls or apartments. House residents who bring pets into their house without prior permission will have their pet privilege revoked.
House residents with dogs must remove any animal waste in the backyard in order to give the University groundskeepers the access they need to perform upkeep on the property. Pet waste must be removed minimally once a week or residents may be subjected to conduct review. House residents must be responsible for securing pets to facilitate the completion of work orders. Arrangements for service animals must be made in advance of the animal arriving on campus.
University residence hall rooms, apartments and houses use low flow toilets to conserve water. Toilet paper is the only flushable item. Please do not dispose of feminine products, paper towels, baby or personal cleaning wipes in the toilet. These items should be disposed of properly in the trash. If a resident needs a plunger in his/her room, he/she should contact the hall office.
Quiet and Courtesy Hours
Courtesy hours are in effect 24 hours a day, seven days a week. This includes holidays, summer session, Interterm, weekends and any period when classes are not in session. The right to study and sleep always supersedes the privilege to entertain oneself or others. Residents are expected to be considerate and courteous to others at all times. Sound levels need to be such that noise is confined to the individual’s residence. Quiet hours are: Sunday through Thursday from 10 p.m. to 10 a.m. and Friday & Saturday from midnight to 10 a.m. During finals week of each semester, including Interterm, there are 24 hour Quiet Hours in the residence areas. Quiet hours may be extended if necessary.
Use of musical instruments may be restricted if it violates quiet or courtesy hours. Any musical practices may be restricted if they become disruptive to other residents or staff. No amplified music or instruments may be used without prior written approval from the Resident Director.
Residents will be held responsible for their car alarms if they violate quiet or courtesy hours. (Cars may be towed for violating this policy.) House residents must be courteous to neighbors as well. Residents will be subject to conduct review and fines for violating this community standard.
Excessive wall hangings or decorations are not permitted in residence hall rooms, apartments or houses. Nothing can be attached to or hung from the ceiling. This includes tapestries, decorative lamps, posters, streamers or bottle caps. Installing fans, door hangers and painting walls or ceilings are not permitted. (Please see the RLLA and Fire Safety policy in the Student Conduct Code).
Residents who are not satisfied with their current living situation may initiate a request to change their housing assignment. Requests may be made through the Office of Housing and Residence Life. Requests are considered based on the availability of unassigned spaces in housing. Any student who moves into a new room assignment without approval from the Office of Housing and Residence Life may be moved back to his or her original assignment and/or be required to pay an Improper Check-In fee ($65), and may be subject to conduct review.
Students who are approved to change housing assignments will be financially responsible for the possible change in rate of their new housing assignment based on building and number of residents occupying the room assignment. Residents may not request that their roommate be moved. If a room assignment is de-tripled and becomes a double room assignment, the residents will be charged the double rate.
Room/Apartment/House Entrance and Search
University officials including the Housing and Residence Life staff, Public Safety and Facilities staff members, must respect students’ rights to privacy. Housing and Residence Life staff, Public Safety and Facilities staff will not admit anyone into a residence hall room, apartment or house that is not his or her own. If an individual’s belongings are locked in another resident’s room, apartment or house, staff will not open the door. University officials do, however, reserve the right to enter a student room, apartment or house for reasons of safety, sanitation, emergency, or to ensure compliance with University and Housing and Residence Life policies. Room Entrance and Search may occur under the following conditions:
a. If the resident of a room submitted a work request, the request grants Facilities staff members permission to enter a residence without prior notice in order to investigate and/or complete the work, even if the student is not present.
- If there is a concern that a resident’s health and/or safety is in jeopardy, Housing and Residence Life or Public Safety staff will enter a room without prior notice, depending on the urgency of the situation.
- Health and Safety inspections will occur at least twice a year by the Housing and Residence Life Staff. Room entrance is necessary to perform these inspections. Residents do not need to be present for these inspections and may not interfere with the inspection schedule.
- While engaged in the performance of duties within the residence hall community, Chapman University officials (Public Safety officers and Housing and Residence Life staff) have occasion to come upon situations that require the search of a residence. These encounters are based on the premise of “Cause” (Reasonable Suspicion).
“Reasonable Suspicion” consists of:
- Personal observation of alleged policy violations or illegal activity.
- Reasonable suspicion to believe that a policy violation or something illegal is taking place (this can be based on sight, smell, statements or sounds).
- “Reasonable Suspicion” searches can also require looking into areas of concealment (e.g. refrigerators, closets, drawers, etc.). This is based on seeking out additional policy violations that the officials believe are present based on circumstances at that time.
- As a general rule, campus officials will try to obtain the consent of the resident(s) involved when conducting a search. However, this is not required, and at times searches will be conducted without the permission of the resident.
- When University officials are conducting room searches, a Housing and Residence Life Staff member (Resident Advisor, Resident Director, etc.) will be present whenever possible.
Housing Selection is the process that allows current students to choose their housing assignment and roommates for the upcoming year. During the spring semester, the Housing and Residence Life staff coordinates Housing Selection. Students must participate in Housing Selection to be eligible for a housing assignment for the next academic year. The Office of Housing and Residence Life attempts to make this process fair and equitable for all involved. If a returning student fails to participate in Housing Selection, he or she may lose his or her opportunity to sign up for on-campus housing, or at the very least, will be assigned only after all new student applications have been processed. Conduct violations may adversely affect a student’s standing and/or Housing Selection privileges.
Social Gathering Policy
Residence Life encourages students to socialize and invite guests to their residence, as long as it does not disrupt the community and/or involve any policy violations. For safety reasons, students in the residence halls may not have more than 10 guests or other students in their room, residents of the apartments may not have more than 15 guests or other students in their apartment, and residents of houses may not have more than 20 guests or other students at their house at any time. This includes guests or other students who may be either inside or outside the residence. These limits will be used when staff members are called to respond to a social gathering.
Any person, including a current student, who is not assigned to a residence hall room but is in the building or room for the purpose of visiting students who are assigned to the room is considered the guest of the student he/she is visiting.
Any social gathering which violates this policy will be dispersed immediately by Housing and Residence Life staff and/or Public Safety officers and will result in conduct adjudication. When a social gathering is dispersed, all guests or other students must immediately leave the residence. The resident host and his or her guests or other students are required to cooperate with the staff and assist with the immediate dispersing of the social gathering. Any resistance, verbal or physical, toward University officials may result in loss of housing privileges and/or arrest by Orange Police.
Furthermore, all social gatherings must comply with the policies listed in the Student Conduct Code and other University policies, including, but not limited to, identification, quiet hours and alcohol University staff will respond to any social gathering of 2 or more students or guests anywhere in the residential areas that may be violating a university policy, and the gathering will be dispersed immediately.
No door-to-door solicitation for ticket sales, cash donations (including non-profit organizations), drawings, raffles, magazines, newspapers, candy or food or any other money exchanges will be permitted in the Residence Life area. If solicitors approach a resident’s door, residents should please call Public Safety at (714) 997-6763.
Car washing is not permitted in Residence Life parking lots. Hoses and Slip-n-Slides are not permitted in the Residence Life area. Squirt guns violate the weapons policy.
+-Sexual Misconduct Policies
Sexual Misconduct Policies
It is the University’s desire to create a supportive climate that will encourage the reporting of sexual misconduct incidents. The University encourages students to report these incidents promptly to law enforcement and University personnel. Reporting of these incidents is the only mechanism by which offenders can be officially sanctioned, thereby reducing the risk of repeat occurrences. Reporting provides the opportunity for an understanding of the role the University can and should play in providing compassionate, effective intervention, support and remediation, and most importantly, to help prevent such incidents from occurring.
Definition of Terms
Consent – an agreement between equal partners that includes the following elements:
- Clear, informed, and voluntary communication of intent. Clear and informed consent must be continuously present throughout an interaction, for all activities, and may be revoked at any time. Past consent does not constitute present consent.
- Equal partners means individuals who have the capacity to consent.
- Voluntary means subject to modification or withdrawal at any time.
- Consent cannot be any of the following:
- Inferred from silence or the absence of a ”no”.
- Obtained from a person who is asleep or otherwise mentally or physically incapacitated and this condition was known or reasonably should have been known by the other individual(s) involved in the designated incident.
- Obtained from a person who is incapacitated by intoxicants such as alcohol or drugs, and this condition was known or reasonably should have been known by the other individual(s) involved in the designated incident. Incapacitation is defined as a state where someone cannot make rational, reasonable decisions because they lack the capacity to give knowing consent (e.g., to understand the “who, what, when, where, why or how” of the sexual interaction). Note: a person may still be conscious, but lack the capacity to consent to a sexual act(s).
- Obtained by threat or force.
- Obtained through coercion. Coercion is the application of verbal, emotional, or physical manipulation to convince another person to do something he/she may not want to do, in this case to engage in sexual acts that the individual does not want to do. This includes tactics of post-refusal sexual persistence; in other words, verbally or physically persisting with a sexual act (attempting to wear him or her down) after the individual has already refused to participate in it. Coercing someone into having sex or performing specified sexual acts violates the boundaries of consent.
The intoxication of the respondent does not diminish his or her responsibility for an act of sexual misconduct. It is also important to note that intent is not an acceptable defense for violating the sexual misconduct policy. For instance, it is no defense to a report of sexual harassment that the respondent did not intend to harass.
Prohibited Behaviors – Any sexual or romantic behavior, attempted or completed, that goes beyond the boundaries of consent (as described above). Intoxication of the respondent does not diminish his or her responsibility for an act of sexual misconduct. The following behaviors are prohibited:
- Relationship Abuse and Domestic/Interpersonal Violence – Relationship abuse and violence involves one or more of the following elements:
- Domestic Violence is defined as felony or misdemeanor crimes of violence committed by a current of former spouse of the victim, by a person with whom the victim shares a child, by a person who is cohabitating with or has cohabitated with the victim as a spouse, by a person similarly situated to a spouse of the victim under the domestic or family violence laws of the jurisdiction and/or by any other person against an adult or youth victim who is protected from that person’s acts under the domestic or family violence of the jurisdiction.
- Dating Violence is defined as violence committed by a person who:
- (a) who is or has been in a social relationship of a romantic or intimate nature with the victim: and
- (b) where the existence of such a relationship shall be determined based on consideration of the following factors:
- Length of the relationship
- The type of the relationship
- The frequency of interaction between persons involved in the relationship
- Domestic or Dating Violence may include, but is not limited to, the following types of behavior
- Domestic or dating violence may include, but is not limited to, the following types of behavior:
- Battering that causes bodily injury.
- Emotional abuse reflecting apprehension of bodily injury or property damage.
- Repeated telephonic or other forms of communication – anonymously or directly – using coarse language or threats in order to intimidate, terrify, annoy, harass, threaten, or offend.
- Sexual assault or harassment.
- Forcible denial of use of or access to owned or shared assets, or limiting or controlling access to educational or work opportunities.
- Coercion used to compel another to act as directed.
- Isolation used to deprive another of personal freedom of movement or access to friends, family, or support systems.
- Domestic or dating violence may include, but is not limited to, the following types of behavior:
- Retaliation – retaliating against anyone for exercising the right to report or make a complaint for any of the behaviors prohibited in the Sexual Misconduct policy. This includes attempts or threats of retaliation, violation of a no-contact order harassment, or efforts to impede an investigation. Retaliation is a violation of policy whether or not the underlying complaint of harassment, discrimination, or any type of sexual misconduct is proven.
- Sexual Assault – an offense classified as forcible or non-forcible sex offense under the uniform crime reporting system of the Federal Bureau of Investigations. This may include but not be limited to an act accomplished by force or by threats of bodily injury and involving penetration of a person’s genitalia or anal openings in relation to the following: sodomy (anal intercourse); forced oral copulation (oral genital contact); rape by a foreign object (forced penetration by a foreign object, including a finger) ; vaginal-penile penetration (intercourse). Any penetration, however slight the penetration, is sufficient to complete the act of sexual assault.
- Sexual Battery – touching without consent the sexual or other human parts of another, directly or through clothing, in order to gratify sexual desire or to cause injury, humiliate, harass, or degrade another.
- Sexual Exploitation – examples of sexual exploitation include, but are not limited to, prostituting another student; non-consensual video or audio-taping of sexual activity or distribution of such; going beyond the boundaries of consent (such as letting your friends surreptitiously watch you having consensual sex); engaging in sexual activity in the presence of a third party; engaging in voyeurism; exhibitionism; and knowingly transmitting an STI/STD or HIV to another student.
- Sexual Harassment – Events or actions (verbal, visual, or physical in nature) that are unwelcome (neither solicited nor incited and are regarded by the recipient as undesirable or offensive) conduct of a sexual nature that would be offensive to a reasonable person, which could interfere with an individual's academic pursuits or create or substantially contribute to an intimidating or hostile work, academic, or student living environment. Sexual harassment may be found in a single episode, as well as in persistent behavior.
Stalking – Please see Student Conduct Code for a full definition of stalking at this link: https://www.chapman.edu/students/policies-forms/student-conduct/index.aspx
Sanctioning for sexual misconduct
The sanctions generally applicable to a student who is found responsible for violating Chapman’s Student Conduct Code are found within the sanctions section of the Code. Engaging in Sexual Misconduct is a violation of the Student Conduct Code and will result in the imposition of one or more of such sanctions from warnings, educational sanctions, up to and including suspension or expulsion, depending on the severity of the incident in question and the student’s prior conduct history.
Sanctions against an employee who is found to have engaged in behavior that violates the Harassment and Discrimination policy (including sexual harassment or sexual violence) or may include, but are not limited to, verbal or written warnings, suspension, or termination from employment. If termination of a faculty member is contemplated, applicable governing rules will be followed.
At the request of the reporting person, interim or permanent changes can be made to help reduce the impact of any incident of sexual misconduct that may have occurred, including but not limited to institutional no-contact orders. Similar orders may be available to reporting persons as determined by a civil or criminal court, upon application by the reporting person. Adjustments can also be made to living, academic, transportation, or working situations at the request of the reporting person, when reasonably available, regardless of whether he or she wishes to file a formal complaint or report with Public Safety or local police.
For additional information about reporting, support services for students, contact persons, grievance and conduct procedures, and Title IX coordinators and compliance, please review the information at the links below:
Key contact persons and Title IX information
Support Services and Rape Crisis Counseling
Conduct Policies and Procedures:
Harassment and Discrimination Policy:
Reporting Abuse or Neglect of Minors:
All incidents of suspected abuse or neglect of individuals under the age of 18 should be reported immediately to the Chapman University Department of Public Safety at 714-997-6763 and/or the Orange Police Department at 714-744-7444. A second report shall also be made to the Child Abuse Reporting Hotline at 714-940-1000 or 800-207-4464. These reports may be made 24 hours per day. If assistance is needed in making such a report, please do not hesitate to call the Department of Public Safety.
+-Alcohol and Substance Abuse Policy
ALCOHOL AND SUBSTANCE ABUSE POLICY
I. Purpose: Drug-Free Schools and Communities Act
The Drug-Free Schools and Communities Act Amendments of 1989 require that institutions of higher education certify that they have adopted and implemented a drug and alcohol prevention program as a condition of receiving funding under any federal program. The Secretary of Education has, as required by the Amendments, issued regulations to enforce the law. These regulations, known as the ”Drug Free Schools and Campuses,” may be found in 34 CFR 86 at www.edc.org/hec/pubs/dfsca/part86.htm.
II. Statement of Philosophy
Chapman University has established an alcohol use policy based on the tenet that those serving and drinking alcohol will do so legally and responsibly, with concern for others around them, and with an understanding of the social, personal and legal issues involved. It is the responsibility of persons or groups that use, possess, distribute or produce alcohol to be familiar with and abide by all laws regarding the sale and use of alcoholic beverages. Students hosting events providing alcohol must secure authorization from the Vice Chancellor and Dean of Students, or his/her designee, and adhere to the guidelines provided.
III. University rules governing alcohol at student events
A. Generally, Chapman University jurisdiction and conduct processes shall be limited to behavior which occurs on University premises, at University-sponsored events, or other off-campus locations if it adversely affects the University community and/or the pursuit of its objectives as determined by University officials (i.e., the President, Vice Presidents, including the Vice Chancellor for Student Affairs/Dean of Students, as well as the Associate/Assistant Deans of Students).
Factors that determine whether a program, activity, function, or social gathering (hereafter referred to as function) held off Chapman University property constitutes an event include, but are not limited to:
- The nature of the function.
- Number and nature of guests invited to the function.
- Advertising (verbal and/or written) was created and distributed.
- The function was announced in a group meeting.
- The function is listed in the minutes of a group meeting.
- Money from the group was contributed in any way.
- Group member(s) collected funds and contributed them in any way.
- Group officer(s) and/or advisor(s) involvement in planning, promoting, and/or financing the function.
- Group and/or individual members donated item(s) in any way.
- Group’s activity could be perceived as a function sponsored by said group. It is important to note that, while group events may not necessarily be considered as Chapman University functions, such events may still be reported as having violated the Chapman University Student Conduct Code and, if found to be responsible, sanctions may be applied to the group, or any member thereof. If a group is in doubt as to whether a program, activity, function, or social gathering may be considered an event, members are encouraged to contact Student Engagement, Greek Life, or the Dean of Students Office for a determination.
B. It is not possible to specify every instance of misconduct that could result in conduct action against a student or possible location, however, each student or student group may be subject to conduct review whether misconduct occurs on University premises, at University sponsored activities, or at any location off-campus when such conduct is brought to the attention of the University.
- Students hosting events providing alcohol must secure authorization from the Vice Chancellor and Dean of Students or his/her designee and adhere to the guidelines provided.
- All individuals/groups are responsible for implementing and complying with federal, state and local laws, the Student Conduct Code, the Residence Living License Agreement, and other Chapman University policies.
- Applicable federal, state and local laws in addition to the other provisions of the Student Conduct Code govern the possession, consumption, and sale of alcoholic beverages in private residences.
- The hosting individual(s) or group(s) is responsible for planning and conducting activities at which alcohol is to be served in a manner that promotes compliance with the Student Conduct Code, this policy, federal, state and local laws.
- On a yearly basis, all applicable organizations shall be educated in a University recognized program concerning alcohol/substances and risk management (e.g. Choicepoints, Choicepoints Lite, NCAA recognized programs, Fraternity/Sorority risk management guidelines, etc.).
- Reports of alleged violations by an individual/group will be dealt with in accordance with this policy and the Student Conduct Code.
- All events involving alcohol hosted by officially recognized individuals/groups are required to abide by the following standards designed to promote student health, safety and responsibility:
a. All events at which alcohol is served must also include provisions of a free alternate non-alcoholic beverage and free food throughout the event.
b.The service and/or consumption of alcoholic beverages is to be complementary to the event, and under no circumstances should an event have the consumption of alcohol as its primary purpose.
c. There shall be no sale of alcoholic beverages at or within a residence.
d. An event host (whether officially designated or implied) shall be required for any gathering/event at which alcohol is served. The host must be present to supervise during the entire event to assure compliance. The host must be at least 21 years of age and refrain from consuming alcohol before, and throughout the event.
e. The event host shall have the responsibility to notify the Department of Public Safety in writing with reasonable notice in advance of the date, time, and place of the event, and the name(s) of the event host(s) when attendance is anticipated to exceed 50 or more individuals, unless the event takes place in university owned housing where residential living policies take precedence.
f. In the interest of maintaining good community relations with neighbors, the hosting individual/group will make a good faith attempt to keep trash from the event from being left or deposited on adjacent property, sidewalks, and streets and will be responsible for cleaning up any trash within 12 hours following the event.
g.Gatherings/events shall be limited to the physical boundaries of the property of the host individual/group. Spillover into the street or surrounding properties is prohibited.
h. Attendance at events at which alcohol is being served shall be limited to members and guests of the sponsoring individual/group and their invited guests. Open gatherings are prohibited, as are invitations/notices that are posted or distributed for the campus community (see the University Posting Policy).
i For all events at which alcohol is served and anticipated attendance will exceed 80 or more individuals, identifiable professional security must be in visible attendance for the duration of the event. (This includes officially recognized functions such as University and organization formals.)
- Student Conduct
- Required Notifications+
- Student Conduct Policies+
- Jurisdiction of the University+
- Student Conduct Procedures+