The Chapman University Panhellenic Association is referred to as Panhellenic. College Panhellenic associations are established on every college campus where there are two or more National Panhellenic Conference sorority member chapters. The National Panhellenic Conference is an organization composed of 26 members of women’s sororities. Like all College Panhellenics, Chapman Panhellenic creates all-sorority programming to develop and maintain sorority life. Panhellenic promotes scholarship, leadership and sisterhood development. It is the governing body for all Chapman University’s seven sororities and the coordinating body for recruitment.
»What is Panhellenic?
NATIONAL PANHELLNIC ASSOCIATION
CONSTITUION OF THE CHAPMAN UNIVERSITY PANHELLENIC ASSOCIATION
Article I: NAME
The name of this organization shall be Chapman University Panhellenic Association.
Article II: OBJECT
The object of the Panhellenic Association will be to develop and maintain fraternity life and inter-fraternal relations at a high level of accomplishment, and in doing so:
- Consider the goals and ideals of member groups as continually applicable to campus and personal life.
- Promote superior scholarship as intellectual achievement.
- Cooperate with member fraternities and the university administration in concern for and maintenance of high social and moral standards.
- Act in accordance with National Panhellenic Conference Unanimous Agreements and policies.
- Act in accordance with all rules established by the Panhellenic Council as to not violate the sovereignty, right, and privileges of member fraternities at Chapman University.
Article III: AFFILIATION
- This organization will operate according to the regulations and policies of Chapman University, the Constitution of the Associated Student Body of Chapman University, and all local, state, and federal laws.
- This organization will adhere to the regulations and Constitution of the National Panhellenic Conference that do not conflict with the regulations and policies of Chapman University and the Constitution of the Association Student Body of Chapman University.
Article IV: NONDISCRIMINATION
- This organization will not discriminate on the basis of race, color, religion, creed, national origin, handicap, age, or sexual orientation.
Article V: MEMBERSHIP
There will be two classes of membership: Regular and Associate
- The Regular membership of the Chapman University Panhellenic Association will be composed of all chapter members in good standing with National Panhellenic Conference fraternities at Chapman University.
- The Associate membership of the Chapman University Panhellenic Association will be composed of all chapter members in good standing of National Panhellenic Conference colonies, such local and/or national sororities at Chapman University as have been approved by its Panhellenic Council. Delegates from fraternities holding associate membership shall not be eligible to hold office.
- All officers and voting members of this organization must be full-time undergraduate students of Chapman University. Members of this organization will be voluntary participants in the organization’s activities and associated with a National Panhellenic Conference organization.
- Part-time students of Chapman University, faculty, staff, and community members may be Associate members, but may not vote or hold office.
- Each regular member will have two elected members in Panhellenic. One to serve as the officer and one to serve as the delegate.
- Each associate member may have one or two member(s) in Panhellenic.
- Any officer failing to perform her duties as outlined will resign
Article VI: OFFICERS
- All officers must be full-time students at Chapman University.
- The officers of the Chapman University Panhellenic Association will be President, Vice President, Secretary, Treasurer, and Greek-Week Coordinator.
- The officers will be representatives from fraternities holding Regular membership in Chapman University Panhellenic Association.
- The officers will serve one year terms to begin no later than three weeks after the spring semester has begun.
Article VII: DELEGATES
- All delegates will be full-time students at Chapman University.
- Delegates will be the voting members in Panhellenic.
- Delegates will represent and voice their fraternity at large.
- The delegates shall be elected by their fraternity and serve a term for one year. The term of a delegate shall begin no later than three weeks after the spring semester has begun.
Article VIII: MEETINGS
- Regular. The Chapman University Panhellenic Association will hold meetings on a weekly basis.
- Special. A special meeting of the Chapman University Panhellenic Association may be called by the President when necessary and may be called by her upon the written and or verbal request of any regular or associate member fraternity at Chapman University.
- The delegate from each regular of associate member will be responsible for notifying her chapter members of all regular and special meetings of the Chapman University Panhellenic Association.
Article IX: THE PANHELLENIC COUNCIL
The Administrative Body of the Chapman University Panhellenic Associate will be the Chapman University Panhellenic Council.
It will be the duty of the Panhellenic Council to administer all business related issues to the Chapman University Panhellenic Association and to complete rules governing the Panhellenic Association, including membership recruitment and new member period which do not violate the sovereignty, rights, and privileges of member fraternities.
The Chapman University Panhellenic Council will be composed of one
Panhellenic officer and one delegate from each fraternity in the Chapman
University Panhellenic Association.
- Two delegates from each association fraternity chapter as the council may approve for membership
- SELECTION OF DELEGATES AND ALUMNA ADVISORS. Delegates and alumna advisors to the Chapman Panhellenic Council shall be selected by their respective fraternity chapters to serve for a term of one year commencing no later than three weeks after the spring semester begins. Whenever possible the alternate delegate of one year shall be delegate for the succeeding year.
- DELEGATE VACANCIES: When a delegate vacancy occurs, it shall be the responsibility of the fraternity concerned to select a replacement within two weeks and to notify the Panhellenic Secretary and the Panhellenic Advisor of her name, address, email, and telephone number. When a meeting of Panhellenic Council occurs while a delegate vacancy exists, the alternate delegate of the fraternity concerned shall fulfill the duties of the delegate in all cases.
- OFFICERS. The officers of the Chapman University Panhellenic Association shall serve as the Executive Board of the Panhellenic Council and shall have powers and duties as are prescribed in the bylaws of the Chapman University Panhellenic Association.
- OFFICER VACANCIES: When an officer vacancy occurs, that position will be filled by the appropriate chain of command: the Vice-President shall fulfill the duties of President, and the Treasurer shall fulfill the duties of Vice-President. Should a vacancy in the offices of Treasurer, Secretary, of Greek Week Coordinator occur, it shall be at the discretion of the Panhellenic Council, Panhellenic Advisor, and All Greek Advisor to determine her replacement.
- MEETINGS. Regular meetings of the Chapman University Panhellenic Council will be held at a time and place established at the beginning of each college semester. SPECIAL MEETINGS of the Chapman University Panhellenic Council may be called by the President when necessary and will be called by her upon the written or verbal request of any member delegate of the Panhellenic Council.
- QUORUM. Two-thirds of the member fraternities will constitute a quorum for the transaction of business.
The voting body of the Chapman University Panhellenic Association will
be its Panhellenic Council. The voting
members of the Chapman University Panhellenic Council shall be the delegates of
each fraternity holding regular membership.
If a delegate is absent, the vote of her fraternity shall be cast by a
member of the fraternity, so as long as a letter of approval from the chapter
President is presented in writing to the Council President prior to
meeting. The Panhellenic Officers and
Alumnae advisors to the Panhellenic Council shall have voice but no vote.
- Two-thirds of the voting members of the Chapman University Panhellenic council shall be required to establish membership recruitment rules, to determine quota, and to establish Total Chapter Size, to set the date for new member periods, and to add a chapter. A majority vote shall be required to carry all other questions.
Article X: PANHELLENIC ADVISOR
- The Panhellenic advisor shall be chosen by the Chapman University Panhellenic Council and the Chapman University administration.
- The Panhellenic Council will consult with the
Chapman University Greek Advisor.
- In the event of an impasse each side will present their view to the Chapman University Director of Student Activities or the Association Dean of Students, he/she will select the best candidate.
- The Panhellenic Advisory will serve in an advisory capacity to the Chapman University Panhellenic Association and it’s Council.
Article XI: STANDING COMMITTEES
Such Standing Committees and Special Officers as may be necessary to carry out the work of Chapman University Panhellenic Council shall be appointed among the delegates by its Executive Board to serve during the tenure in office of the Board which appoints them.
Article XII: UNANIMOUS AGREEMENT, RULES, and POLICIES
- All members of the Chapman University Panhellenic Association will act in accordance with the fundamental Panhellenic policies established by the National Panhellenic Conference in the Unanimous Agreements.
- All Chapman University Panhellenic Association rules and policies shall be in harmony with those currently established by the National Panhellenic Conference.
Article XIII: VIOLATIONS
- Violation of any regulations of this Constitution, its related Bylaws, of membership recruitment rules, of rules concerning matters other than membership recruitment of the National Panhellenic Conference Unanimous Agreements and the Chapman University Panhellenic Bylaws will be the occasions for penalties established by the Chapman University Panhellenic Council in conformity with those recommended by National Panhellenic Conference (see College Panhellenic Judicial Procedures.)
- Any dispute growing out of the violations of Panhellenic Association rules and regulations will be adjusted through arbitration principles of the National Panhellenic Conference.
Article IVX: AMENDMENTS
This constitution may be amended by two-thirds vote of the voting members of the Chapman University Panhellenic council, provided notice of the proposed amendment has been given in writing at the proceeding regular meeting.
+-Panhellenic Meeting time and location
+-Panhellenic Fall 2012 Scholarship Application
It is the honor of the Panhellenic Council to offer a $100 scholarship (to be applied to sorority dues) to one new member of each Panhellenic sorority.
The winner will be selected by their sorority’s new member educator (or equivalent position) in conjunction with their executive board based on the below criteria.
Please submit the answers to the application questions to your new member educator by October 8th.
- New member of a Panhellenic sorority (received a bid in Fall 2010)
- Financial Need
- Chapter Involvement
- Demonstrated Leadership Potential
Please answer these on a separate sheet of paper (no more than2 double-spaced pages)
- Please describe your financial need
- What is your current (or high school) gpa?
- Why are you excited to be a part of the Greek community and your sorority in particular?
- How do you plan to get involved in your chapter?
- What is your past leadership experience?