»PeopleSoft Enterprise Resource Planning

In 2011, Chapman University started a project to implement a new Enterprise Resource Planning (ERP) system.  In early 2012 the university selected PeopleSoft as our new ERP system and selected Io Consulting as our implementation partner.  From there, a 3-year implementation of PeopleSoft started.  Many administrators and staff, in addition to their regular roles, are very involved in designing and configuring the new system.

Project Status

Below are the latest project status posts. We will also be sending regular updates in the Thursday, Weekly Updates for Chapman University. Please check often for these updates and feel free to call IS&T if you have questions.

PeopleSoft Finance Updates, Week of January 12, 2015
 

 

Effective mid-January, Accounts Payable will scan and attach PO invoices to Accounts Payable → Vouchers screen in PeopleSoft.   

 

Invoice or backup will be attached in PeopleSoft for all AP Vouchers  In November 2014, AP started to attach invoice copy or backup in PeopleSoft for Non PO Payment Request so approvers, reviewers or departmental personnel can look up the information online.  This process helps approvers to know what they are approving.  To take a step further, starting mid-January, AP will scan and attach PO invoice to the respective Voucher in PeopleSoft.  Our goal is to have all invoices or backups stored electronically when they come to Accounts Payable to be keyed in as Vouchers.  With a few clicks in PeopleSoft, you will be able to locate the backup associated with the specific AP Voucher to facilitate approving, receiving or researching activities.    You can also print the invoice copy from PeopleSoft if you need.  AP will no longer mail or email invoice or copy to departments if we have PO or accounting information.

 

Cash Advance: Bug and Workground – There is a system bug in T&E’s Cash Advance module which prevents users to initiate Cash Advances in PeopleSoft.  We have reported this issue to Oracle.  The workaround for the interim period is after you have an approved Travel Authorization in PeopleSoft, you submit a Non PO Payment Request form and forward the paperwork to AP.  Please reference your approved TA# in the Non PO Payment Request form so AP can validate the Cash Advance.  We will keep you posted as soon as the bug fixing takes place by Oracle.

 

Standard Business Mileage Rate has changed for 2015 – The new rate for reimbursement of mileage incurred for business purpose is 57.5 cents per mile effective for travel on or after January 1, 2015.  If you have business mileage occurred in 2014 and have not submitted your Expense Report in PeopleSoft, please make sure the Date you use in PeopleSoft is the actual travel date, not the current date when you enter your Expense Report.  PeopleSoft will calculate the correct mileage reimbursement rate based upon the Date of Travel.   

 

Delete button to delete selected report is now available – You can delete the report you run in PeopleSoft.  Simply check the “Select” box of the report and click the “Delete” button located at the bottom of the page.   

 

New Report - Budget To Actual With Encumbrance (NOP) report is now available in PeopleSoft.  This report provides budget to actual with encumbrance data for non-fund 100.   Navigation: Main Menu → Chapman Customizations → Reports → Budget → Budget to Actl w Encumb (NOP).

 

PeopleSoft Training – For most up to date PeopleSoft training classes and schedules, please refer to Chapman University PeopleSoft Scheduler https://webfarm.chapman.edu/PeopleSoftScheduler/

 

Please direct your PeopleSoft inquiries or comments to IS&T Service Desk (servicedesk@chapman.edu) or (714) 997- 6600.

 

 

 

Expires: 2/28/2015

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Planned Go-Live Dates

  • Benefits/Open Enrollment: Nov 2013
  • HR and Payroll: January 2014
  • Finance: May/June 2014
  • Admission and Recruiting: Fall 2014
  • Financial Aid and Registration: Spring 2015

What is PeopleSoft?

Video by Panther Productions and Strategic Marketing for the PeopleSoft project