W2 Information
2011 online W2's through ESS
(Employee Self Service), pre enrollment required, for active employees will be
available prior to January 31, 2012. When the W2's are available an
announcement will be sent via email.
2011 printed W2's will be
sent by U.S Postal Service First Class mail by Tuesday January 31,
2012. Allow at least five to seven business days to receive your
W2.
2012 Online W2 sign-up on the
Employee Self Service Website 2/1/12-12/31/12: https://selfservice.chapman.edu/CybSS61/
Recently
Moved
If you recently moved and did not
notify Payroll (payroll@chapman.edu) or
Human Resources (hroffice@chapman.edu) of
your new address, please notify us promptly.
In regards to your W2, allow an
additional ten business days for the U.S Postal Service to forward your
W2 to your new address. If after ten to fourteen business days you have
not received your W2, notify your Payroll Office to request a replacement,
after February 18th.
If your W2 is undeliverable, the U.S
Postal Service will return your W2 to the Payroll Office.
Request
W2 Replacement
For our employee’s protection of
their privacy, all W2 replacement requests are required in writing.
Secondly, Payroll Office will only recognize a replacement request made by the
employee. Requests made on behalf of an employee by a spouse, parent,
children, extended family, accountant, or friends will be
denied.
If you wish to pick up your
Replacement W2 in person, all individuals are required to show identification
(picture ID) prior to the release of the W2.
Payroll will start issuing W2
copes after February 18th. You may fax or email a request to the Payroll
Office (payroll@chapman.edu)
Data required when requesting your W2 Replacement:
- Full Legal Name
- Employee Number
(Datatel#)
- Last four digits
of your Social Security Number
- Short statement
that you are requesting a replacement W2
- Contact Phone
Number
- Current Address
(if you choose to have your W2 mailed)
Replacement
Processing
Please ensure your W2 is in a
safe place. Be proactive, do not wait until April 15 to look for your W2
or request a replacement at the very last minute. Replacement W2 are
processed on a weekly basis, all duplicates will be mailed by Friday of each
week. For security purposes replacement W2's will not be faxed,
but will emailed to your university email address, available on
ESS, pickup or mailed only. After receipt of a W2 replacement
request, allow two to three business days for Payroll Office to process a
replacement. All requests will be processed on a first come first serve
basis.
Office Location:
633 W. Palm
Ave.
Mailing Address:
Chapman University
Payroll Office
One University Dr.
Orange, CA 92866
Fax: (714) 997- 6992
E-mail: payroll@chapman.edu
When contacting Payroll Office via
e-mail, include your full legal name, department or location, employee ID
number, phone number, and your question in detail as possible. For your identity theft
prevention safety, do not include your social security number on emails.
Payroll Staff
- Staff,
Administrator, and Full-Time Faculty Payroll: Kim
Russell (714) 997-6949
- Student
and PT Faculty
Payroll: Marissa Torres (714) 997-6877
- Director of
Payroll
Services: Debbie Cobb (714) 997-6598
All Employees: Please use your Chapman/Brandman ID#(Datatel) on all timesheets
and Administrator Time-Off Reports. Ensure that your check stub contains your
current mailing address. Contact Payroll if corrections are needed. 