Timesheets and Hours

Filling out your timesheet:
In order to get paid, payroll must receive a properly completed time sheet at the end of each pay period.

On the top of the form, fill in your name, student I.D. number, the correct pay period (either the 1st - 15th or 16th - last day of the month), the department name as well as the department number and your job classification (Job title). If the timesheet is not completed correctly, there may be a delay in your paycheck.

On the left side of the time sheet, fill in the individual dates of the pay period in the appropriate column. Remember to always use a separate time sheet for each pay period.

Write in the time that you started work and the time you ended. Total the hours for each day and put that number in the correct column.

Next, sum up the hours for each individual day of a specific week and place that in the corresponding column to the right of the time sheet.

Finally, add up the weekly hours and place this number at the bottom of the time sheet. Remember that your pay rate is confidential information and should not be on the time sheet.

When all has been accomplished, sign your time sheet and turn it in to your supervisor.

Always be sure to fill out time sheets in blue or black ink. Any corrections that need to be made to the time sheet should be crossed out and replaced with the correct information. Furthermore, any changes should be initialed by either the student or the supervisor. Keep in mind that if you are a Work/Study student, you will be filling out a blue time sheet and if you are a non-Work/Study student a pink time sheet should be filled out.

Hours:
Student Employees are allowed to work up to 19 hours per week while school is in session. You may have more than one job on campus, but you can still only work up to 19 hours per week between those jobs. During the summer only (6/1- 8/31), students may work up to, but not beyond 40 hours per week. There are no longer any exceptions allowed to this policy.

Breaks:
Labor law entitles you to certain breaks, based on the length of your workday. You must get a 10 minute paid break for every 4 hours worked. Student employees are required under California Labor Law to take at least one half hour (unpaid) meal break for shifts longer than 5 hours.

The hourly and break requirements apply to the combined hours of all your on-campus jobs. For instance, a student working two back-to-back 4-hour shifts in two departments will get two 10-minute breaks and a 30-minute unpaid lunch break, even though the student works only four hours in each job.