»29. Decoration and Themes

Depending on the event, decorations can be a key element. Please remember the following when purchasing, making and setting up decorations.

FIRE PREVENTION

Reference: Chapman University Fire Prevention guidelines in Section 8 - Fire Prevention

Decorations should not violate any fire or safety codes.

• Avoid using flammable paper (ex. posters, butcher paper to cover walls, streamers). Fire-retardant paper is available.  
• Do not block doors/fire exits 

POSTING AND FACILITIES

• Ensure that cords (ex. electrical & extension cords) are taped down so that people do not trip. Decorations should not leave marks on the walls or surfaces to which they are attached (example; pin holes, tape marks).
• Hanging decorations from light fixtures and ceilings can be hazardous. Contact Facilities to ensure safe hanging of decorations.

INAPPROPRIATE AND/OR OFFENSIVE

Contact: Diversity & Equity Initiatives - Erin Pullin, pullin@chapman.edu, (714) 628-7242

• In choosing a theme and decorations, make sure that it is respectful of people’s cultures, backgrounds, identities, and beliefs. If you have any uncertainty, you may contact and discuss this with Student & Campus Life.

HEALTH AND SAFETY

Contact:

Health: Health Services - (714) 997-6851
Safety: Risk Management - Allan Brooks, abrooks@chapman.edu, (714) 532-7794 or 

• Smoke machines can set off fire alarms
• Strobe lights can cause seizures
• Laser lights can cause stress related health issues (PTSD, flash backs, etc.) Helium tanks can be purchased at party supply stores such as Party City.
  • There are many handling and safety issues when using helium tanks. Contact Karen Swift, swift@chapman.edu, or (714) 628-2888 for questions and concerns.
  • For more information on helium tanks reference American Party Rental’s helium tank precautions page.

ENVIRONMENTAL CONCERNS

• Reduce paper waste – reduce what you purchase, minimize throw-away decorations
• Reuse - recycle decorations from past events, share decorations with other event planners, avoid theme decorations that will not be usable again
• Do not release balloons outside.
• Reference Waste Management of Orange County to determine materials that are recyclable.