+ - Procedures Afforded to Students in the Process
Procedures Afforded to Students in the Process
- To receive notice of the date, time, and place of the hearing, pursuant to Article IV, Section C or D as applicable.
- To receive written notice of the alleged Code violations and have those charges explained clearly and fully.
- To have the opportunity to review all materials concerning the charges.
- To refute oral and/or written statements provided by a respondent, complainant, witness or investigator.
- To provide witnesses and witness statements pursuant to Article IV Section E or F as applicable.
- To be advised of the appropriate appeal process.
- To be accompanied by a Support Person as described in Article I and Article IV, Section E or F as applicable.
- To submit a written statement outlining their perspective on the incident that initiated the conduct process.
- To not respond to questions asked by a hearing officer(s).
Note: When particular situations (Study Abroad, Travel Courses, Interterm Courses, etc.) necessitate a modified process, Appendix 1 will be adjusted to accommodate the modification.
+ - Family Educational Rights and Privacy Act (FERPA)
Family Educational Rights and Privacy Act (FERPA)
The University's Annual Notification is continually posted and available on the University Registrar's website (http://www.chapman.edu/RegOffice/privacyRights.asp)
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. Below is a brief summary of students’ rights under FERPA:
- The right to inspect and review the student’s education records within 45 days of the day Chapman University receives a request for access. Students should to the Registrar's Office written requests that identify the record(s) they wish to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the Registrar's Office, the student shall be advised of the correct official to whom the request should be addressed.
- The right to request the amendment of the student's education records that the student believes are inaccurate. Students may ask Chapman University to amend a record that they believe is inaccurate. They should write the Registrar, clearly identify the part of the record they want changed, and specify why it is inaccurate. If Chapman University decides not to amend the record as requested by the student, the student shall be notified of the decision and advised as to his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by Chapman University in an administrative, supervisory, academic, research, or support staff position (including law enforcement personnel and health staff); a person or company with whom Chapman University has contracted (such as an attorney, auditor, collection agent, degree conferral & transcript processing agent, document managing agent, and placement sites for internship or similar student work/study opportunities); a person serving on the Board of Trustees; a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks; consultants, volunteers or other outside parties to whom Chapman University has outsourced institutional services or functions that it would otherwise use employees to perform. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. As allowed within FERPA guidelines, Chapman University may disclose education records without consent to officials of another school, upon request, in which a student intends to enroll or is enrolled.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by Chapman University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW., Washington, DC, 20202-4605. At its discretion Chapman University may provide Directory Information in accordance with the provisions of the Family Education Rights and Privacy Act. Directory Information is defined as that information which would not generally be considered harmful or an invasion of privacy if disclosed. Designated Directory Information at Chapman University includes the following: student name, permanent address, local address, temporary address, electronic mail address, telephone number, dates of attendance, degrees and awards received, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, final theses/dissertation, photograph, full-time/part-time status, most recent previous school attended, date and place of birth, class schedule. Students may withhold Directory Information by notifying the Registrar in writing; please note that such withholding requests are binding for all information to all parties other than for those exceptions allowed under the Act. Students should consider all aspects of a Directory Hold prior to filing such a request.
+ - Academic Integrity Policy
Academic Integrity Policy
Chapman University is a community of scholars that emphasizes the mutual responsibility of all members to seek knowledge honestly and in good faith. Students are responsible for doing their own work, and academic dishonesty of any kind will be subject to sanction by the instructor/administrator and referral to the University’s Academic Integrity Committee, which may impose additional sanctions up to and including expulsion.
The Academic Integrity Committee and according policies and procedures apply to all Chapman University undergraduate students and graduate students though graduate programs may have program-specific academic integrity policies. Please check with the specific graduate program for more information.
A list of graduate programs that operate with program-specific academic integrity policies, includes but is not limited to:
Please see the full description of Chapman University’s Policies on Academic Integrity at www.chapman.edu/academics/academic-integrity.
The Academic Integrity Committee (AIC) is charged by the Faculty Senate under the Faculty Constitution and bylaws to be responsible for defining academic integrity and establishing policies and procedures for investigating, hearing, and sanctioning alleged violations of academic integrity. The Committee shall also make investigations and determinations of alleged violations of academic integrity policies and invoke the appropriate sanction as stipulated by Chapman University’s Policies on Academic Integrity. The Committee includes:
- Faculty membership: The Committee shall include at least three faculty members from diverse disciplines, one of whom must teach in graduate programs, plus the chair. All faculty members serve two-year, staggered terms.
- Chair: The Chair shall be elected from among the 2nd year/returning faculty members.
- Ex-officio members: The Dean of Students or his/her/their designee shall serve as an ex-officio, non-voting member.
- Student members: One undergraduate student appointed by the Student Government Association, one graduate student appointed by the Graduate Student Council, shall serve on the committee.
- Voting privileges: Faculty and student members may vote.
Important Guidelines for Students
- Students should strictly avoid any appearance of academic dishonesty. This includes but is not limited to: joking to others about cheating, permitting others to cheat off them, talking during examinations, plagiarizing, fabrication or falsification of information, or forging documents. Students should keep their eyes on their own exams during examinations and protect their exams from the view of others.
- Students should be aware and adhere to instructor guidelines for projects, papers, and exam situations. This includes the extent of independent and collaborative work allowed for an assignment. All electronic devices (cellular phones, tablets, and computers) should be turned off and placed completely out of site during test situations, unless otherwise directed by the instructor.
- Academic dishonesty can take a number of forms. Please see the academic integrity violations area for a number of examples.
- Students who discover an apparent violation of this policy should report the matter to the instructor of record or, if the instructor is not known or unavailable, to the Vice President of Student Affairs/Dean of Students.
+ - Housing and Residence Life Policies and Procedures
Housing and Residence Life Policies and Procedures
Students are not allowed to have pets or stray animals in the residence halls and apartments, with the exception of fish in tanks up to ten gallons in size. An exception for service animals and emotional support animals is explained below. Residents are also not allowed to feed any stray animals in or outside of the residence halls. If a pet or stray animal is found in a room, the resident(s) of the room will be charged the cost of exterminating the room, common area, or apartment for fleas and will be subject to conduct review. When the animal is discovered, it must be immediately removed by the resident or the University will remove it and hand it over to Animal Control. Residents of the apartments and residence halls may not have animals “visit” nor keep an animal temporarily in their room or apartment.
Residents of University-owned houses may own pets in accordance with University policy (https://www.chapman.edu/campus-services/property-management/_files/pet-policy.pdf).
Arrangements for service animals or emotional support animals must be made in advance of the animal arriving on campus by contacting the Department of Residence Life and First Year Experience.
Balconies, Stairs, and Walkways Safety
Balconies, sidewalks, stairways and walkways are made for walking and are not to be used as storage areas. Nothing should be left on the stairways, walkways or balconies at any time, including garbage in the area around the room, apartment or house. No couches or other furniture designed for indoor use may be kept on a patio or walkway or any outside area, including houses. In the Davis Apartments, residents may keep no more than two chairs and one small table on their balcony area, provided they do not block the egress. Only plastic resin or metal furniture designed for outdoor use may be used (wood patio furniture is not allowed). University furniture may not be used on the patios. Harris residents may have no furniture on their balcony area. Residents may have no more than three small plants on their balcony area and the plants may not be hung or placed on the railing. Items left on the balcony areas and in walkways that violate this policy will be confiscated and thrown away. Residents may be charged for the removal of abandoned items and may be subjected to conduct review. Bicycles may only be locked/chained to bike racks; bicycles chained to gates, stairways, and signs or otherwise stored incorrectly will be confiscated and the owner will be fined at least $100 per instance. See also: Egress and Building Safety policy listed in the Student Conduct Code.
Basic Rights of Residential Students
The Basic Rights of Residential Students ensure safety and respect for all community members. These rights carry with them a reciprocal responsibility on residents’ parts to ensure that these same rights are maintained for all roommates and other residents. Students who violate the basic rights of another student/community member will be subject to conduct review.
While Basic Right of Residential Students are listed here, roommates, floormates, suitemates, and housemates may choose to add to this list as well. It is important that these items and the concept of others’ rights and responsibilities be discussed and honored throughout the year.
- The right to read and study in your room, free from unreasonable interference.
- The right to have one’s personal belongings respected.
- The right to free access to your residence facilities.
- The right to live in a clean, safe, and healthy environment.
- The right to sleep and relax in your room.
- The right to entertain guests and visitors when it does not infringe upon a roommate’s or a community member’s rights.
- The right to settle conflicts.
- The right to be free from intimidation, physical, and emotional harm.
- The right to confront another’s behavior that infringes on your rights.
- The right to seek the aid of staff in resolving possible roommate conflicts after having already unsuccessfully attempted a resolution.
At the time of check-in, each resident is required to sign and complete all check-in paperwork, key information and the Room/Apartment Inventory Form. At the beginning of the fall semester, Resident Advisors will inventory rooms and fill out the inventory form so that it accurately reflects the condition of the assigned room and its contents. However, it is the responsibility of the residents to verify the information recorded and report any necessary additions to the form to the appropriate hall office within 72 hours of check-in. (At the time of check-out, students will be held financially responsible for any damages that were not noted on the inventory form at the time of check-in and any other changes that may have occurred throughout the year.) Students who fail to follow the check-in procedure will be fined $65 for an Improper Check-In. Check-in will be available only during times designated by the Residence Life & First Year Experience staff. Mailbox keys and box numbers are assigned to each resident and will be available for pick-up at the time of check-in in the appropriate hall office.
Prior approval is required for residents to check out of a housing assignment during the academic year. In order to receive check-out approval during the academic year, residents must complete a License Release Request or Assignment Change Request form and submit it to Residence Life and First Year Experience for review. A student’s License Release Request or Assignment Change Request must be approved before check-out. To officially check out, the student must make an appointment with a Residence Life staff member or go to the appropriate hall office during the office’s open hours. During spring semester, pre-inspections prior to check-out are not required but are available by contacting the building’s Resident Director. At the time of check-out, the student’s check-out paperwork will be provided by the Residence Life staff member. As a part of check-out, students will turn in their mailbox keys and will complete all of the check-out paperwork. Students who complete the check-out procedure correctly, complete the term of their RLLA, and are not returning to on-campus housing may request the refund of their $600 security/holding housing deposit. Failure to complete the check-out procedures will result in a minimum $65 Improper Check-Out fine. Students who fail to move out on their scheduled check-out day will be charged $100 a day thereafter until they vacate their housing assignment.
Following check-out, the Resident Director will inspect the housing assignment to ensure that it has been cleaned, is in good condition, and has all the furniture that was present at the time of check-in. (This is done by comparing the condition of the room with the information on the Room Inventory completed at check-in.) If furniture is missing, damage has occurred, the residence is dirty, or items are left in the room, the student will be charged accordingly. The student will be held financially responsible for any damage and/or missing furniture which is not listed on the room inventory form.
Residents who are being released from housing assignments during the year must vacate their assignments in accordance with their written release notification. All residents (except summer residents) who are moving out at the end of the academic year must vacate the residence halls 24 hours after their last final in the spring semester. For specific dates for check-out, contact the Residence Life and First Year Experience at 714-997-6603 or visit www.chapman.edu/studentlife/reslife/
Cooking is allowed only in kitchens. Cooking in residence hall student rooms or in non-kitchen areas is strictly prohibited. Microwaves other than approved combination microwave/refrigerator units are prohibited in the residence halls. For residents living in the residence halls, the Morlan kitchen is available. Visit the Morlan Hall Office for assistance to enter the kitchen.
Food waste must be correctly disposed of and brought to the dumpster. Garbage disposals are for small remnants left over from washing. Absolutely no rice, potatoes, lettuce, celery, grease, carrots, egg shells or other items that may cause the garbage disposal to malfunction should be placed in the sink or garbage disposal.
Damage to Room and Common Areas
Residents are responsible for the condition of their room throughout their occupancy. If there are any damages to the residence or its exterior, the residents of the room will be charged for those damages (including missing/damaged furniture). If damage or vandalism occurs in common areas in the residence halls or apartments, all residents of the appropriate community will be held responsible and fined unless an individual(s) accepts responsibility for the damage.
Clothing Irons, Coffee Makers, and Micro-Fridges are approved appliances in the residence halls. Surge protectors and power strips are approved and must be used. Absolutely no extension cords are allowed in residence halls, apartments or University-owned houses. Due to the health and safety issues inherent in high-density living environments, the following are prohibited in the residence halls: hot plates, electric skillets, electric indoor grills, toaster ovens, toasters, hot oil popcorn poppers, halogen lights, sun lamps, hibachi’s, electric heaters, rice cookers, tanning beds, sandwich makers, , multi-plug adaptors, decorative lights, refrigerators larger than 4.0 cubic feet, microwaves (other than the approved combination microwave/refrigerator), and other major appliances. Possession of these items in a residential room, whether in use or not, constitutes a violation of this policy. Prohibited items will be confiscated, and students found in violation of the policy may be subject to fines of up to $100 per item. Please refer to the Fire Safety policies for more information.
Small kitchen appliances are permitted in Sandhu Residence Center Suites (rooms with common living areas) as well as Glass, Davis, and Harris Apartments.
Students may not remove University furniture from their room. Placing University furniture outside of a residence room is prohibited. All furniture must remain in the room in which it was originally placed. Students will be charged the replacement costs of any furniture that is missing at the end of the year. Students may not trade furnishings with other students or move furniture to other University-owned residence halls, apartments or houses. Students will be charged to replace the furniture if it is removed. The University will not provide additional furniture beyond the basic set-up in each residence hall room. The University will only provide furniture for the requested minimum occupancy in the apartments. Waterbeds are not permitted in the residence halls, apartments, or houses.
Health and Safety
Residents are responsible for maintaining a clean, safe and sanitary living area inside the residence hall rooms and the surrounding areas, including exterior areas, balconies, walkways, lawns, etc. The living area must be in a clean, orderly condition throughout the year and at the time of check-out. Students are responsible for the cleanliness of their residence, including the bathroom, throughout the year.
At least twice a year, the Residence Life staff will conduct Health and Safety Inspections. Residents who are found to be in violation of University policies during these inspections will be subject to fines, conduct review and/or loss of current or future housing assignments. Fines for violations range from $25-$100 per violation, and residents may also be subjected to conduct review.
Potentially dangerous items found during Health and Safety Inspections may be confiscated without the option of being returned. In addition to fines and confiscation, some items may be destroyed, including but not limited to: drugs, drug paraphernalia, directional signs, weapons, alcoholic beverages, and candles.
Below is the grading scale used during Health and Safety Inspections:
Bathroom clean of mildew; clean toilet and fixtures. Carpet and vinyl clean. Room clean.
Minor cleanliness issues, i.e. dust, minor mildew, cluttered floors and carpet not vacuumed.
Some amount of trash and clutter. Carpet and floors dirty. Bathroom unclean (mildew present, toilet not clean/stained, sinks not clean/stained).
D. Very Poor
Room is unsatisfactory. Significant amounts of trash. Carpet not cleaned and floors stained. Bathroom unsanitary. Residence not cleaned over a long period of time. Visible dirt and debris.
Trash and clutter is excessive. Conditions are unhealthy. Food open and left out. No attempt has been made to clean.
Housing Security Deposits
Students who are assigned to an on-campus housing assignment are required to have a $600 Housing deposit on file with the University. If a student chooses to remain as a resident of the University from one year to the next, the $600 Housing deposit will remain on file until the student decides not to return to on-campus housing. If students complete the entire term of their RLLA and choose not to return the following academic year, they must complete the Housing Deposit Refund Request form in order to receive their deposit back. Processing refund requests requires three to four weeks prior to the issuance of the refund.
Housing Selection is the process that allows current students to choose their housing assignment and roommates for the upcoming year. During the spring semester, the Residence Life and First Year Experience staff coordinates Housing Selection. Students must participate in Housing Selection to be eligible for a housing assignment for the next academic year. The Residence Life and First Year Experience attempts to make this process fair and equitable for all involved. If a returning student fails to meet all deadlines in Housing Selection, the student may lose the opportunity to sign up for on-campus housing, or will be assigned only after all new student applications have been processed. Conduct violations may adversely affect a student’s standing and/or Housing Selection privileges.
Improper Residence Entrance/Exit
Residents who improperly enter or exit gates, residence halls, lounges, or their or others’ rooms, apartments or houses by misusing keys, ID cards, or lockout codes will be subject to conduct review. Additionally, improperly entering or exiting a residence hall by misusing, breaking or removing windows, screens and/or doors will be subject to conduct review. Removal of a window screen will result in a fine of $50.00, as well as the cost for other damages if appropriate. (Also see Lockouts.)
Residents are issued access to their assigned room, apartment or house. Residents are not permitted to loan keys or Chapman ID cards to others. Keys, including mailbox keys, may not be duplicated. If a mailbox key has been damaged, duplicated or misplaced, there is a $40 charge for re-keying the mail box. Failing to turn in their key upon check-out will also result in a $40 re-key charge.
Chapman Student ID Cards act as a key to gain access to residence hall rooms, gates, and laundry rooms. Residents who are locked out of their rooms should go to the appropriate hall office. Residents who need to replace a missing ID card must purchase a replacement in the Service Desk located in the Library Rotunda. The lockout procedure allows one free lockout, but all subsequent lockouts are accompanied with a $5 Lockout fee. Cards can be reprogrammed for rooms in both the Service Desk and in designated hall offices.
Residents who tamper with the locking mechanism on their doors (by using the deadbolt to keep the door ajar, weighing down the door handle, or placing an item over the lock to disengage it) endanger their own safety and the safety of other residents. Residents found tampering with their locks will be subject to conduct review and/or fines. Residents cannot add/replace locks anywhere in their residence (this includes but is not limited to: doors, windows, closets, desks, etc.) that would prevent access or entry by University staff. In doing so, residents may be charged and subject to conduct review.
If residents are locked out, they must notify University officials to gain entrance to their room, apartment or house. If it is between the hours of 8:30 a.m. and 5:30 p.m. Monday through Friday, residents can go to the main office of Residence Life and First Year Experience on the second floor of the Davis Community Center. If it is after hours, the resident should go to the appropriate hall office. If the resident cannot find a Residence Life staff member, they should call Public Safety at (714) 997-6763. The first lockout is free. For each subsequent lockout, the resident will be charged $5.
For safety reasons and preservation of facilities, students are not permitted to use cinder blocks or other bed-raising mechanisms. Unauthorized lofting systems are not permitted. For safety reasons including earthquake safety, students are prohibited from stacking furniture, such as dressers or beds. Students who wish to have individual beds bunked must follow proper protocol with Residence Life staff and Facilities Management. Students found in violation of the policy may be subject to fines of up to $100 per item.
Lounge Policy and Common Areas
Misuse, abuse, theft, or destruction of University property is not permitted. Violators of this policy are subject to conduct review, which may result in financial liability and loss of housing privileges. If furniture or other University property is missing, students will be fined per item. In addition, actions of residents and/or their guests that require excessive cleaning and/or maintenance will not be tolerated and the resident will be held financially responsible for any damage they cause. Residents may not sleep overnight in University lounges without the prior permission of their Resident Director. Entire communities may be fined for damage and vandalism to lounges or other common areas, as defined in the Damage to Room and Common Areas policy. Please note that the Quiet/Courtesy Hours policy applies in all lounge and common community areas, both indoor and outdoor.
To reserve a lounge or common area, residents should inquire at the appropriate hall office. Availability is first-come, first-served basis. Residents who fail to reserve space in lounges and community areas may be asked to vacate the lounge immediately for a person or group who did reserve the lounge. Priority is given to the group, club, organization, or individual that reserved the space. Groups, clubs, organizations, or individuals will also be held responsible for damages that occur during their use of the lounge or common area. Groups or individuals will be held personally and/or financially responsible for any necessary cleaning or trash removal in the case of excessive trash or debris left behind.
Mailboxes in the Residence Life area are shared with another resident on campus. Residents must be respectful of all the mail in their mailboxes even if it does not belong to them. Residents who tamper with mail from the mailbox that belongs to their mailbox partner are in violation of the mailbox policy. This includes pushing mail that does not belong to them out through the back of the box, throwing away trash that does not belong to them, or otherwise making it difficult for the intended recipient to retrieve their mail. Residents who receive mail that does not belong to them or their mailbox partner should label it “Return to Sender” or bring it to the Residence Life and First Year Experience office on the second floor of the Davis Community Center.
University residence hall rooms, apartments and houses use low flow toilets to conserve water. Toilet paper is the only flushable item. Please do not dispose of feminine products, paper towels, baby wipes, or personal cleaning wipes in the toilet. These items should be disposed of properly in the trash. If residents need a plunger in their rooms, they should contact the hall office.
Residents are expected to be considerate and courteous to others at all times. Sound levels need to be such that noise is confined to the individual’s residence. Courtesy hours are in effect 24 hours a day, seven days a week. This includes holidays, summer session, Interterm, weekends and any period when classes are not in session. The right to study and sleep always supersedes the privilege to entertain oneself or others.
Quiet hours are: Sunday through Thursday from 10 p.m. to 10 a.m. and Friday through Saturday from midnight to 10 a.m. During finals week of each semester, including Interterm, there are 24-hour quiet hours in the residence areas. Quiet hours may be extended if necessary for University-sponsored events.
Use of musical instruments may be restricted if it violates quiet or courtesy hours. Any musical practices may be restricted if they become disruptive to other residents or staff. There are designated practice rooms in the Henley Basement that can be accessed by going to the Henley Hall office.
Residents will be held responsible for causing car alarms or repeated car horns or for failing to promptly turn off their car alarms, especially if the alarms violate quiet/courtesy hours. Cars may be towed for violating this policy. House residents must be courteous to neighbors as well. All residents will be subject to conduct review and fines for violating this community standard.
Excessive wall hangings or decorations are not permitted in residence hall rooms, apartments or houses. Nothing can be attached to or hung from the ceiling. This includes tapestries, decorative lamps, posters, streamers or bottle caps. Installing fans and door hangers or painting walls and/or ceilings are not permitted. (Please see the Residence Living License Agreement and the Fire Safety policy in the Student Conduct Code). White sticky tack is the only approved form of hanging items to a wall. The use of adhesive hanging strips, nails and screws is prohibited. Any wall or paint damages created from hanging decorations on a wall, regardless of the method of hanging, may be cause for a charge upon check-out.
Room/Appartment/House Assignment Requests (Assignment Change Requests)
Residents who are not satisfied with their current living situation may initiate a request to change their housing assignment. Requests may be made through the Residence Life and First Year Experience office. Requests are considered based on the availability of unassigned spaces in housing. Any student who moves into a new room assignment without written approval from Residence Life and First Year Experience staff may be moved back to their original assignment, may be required to pay an Improper Check-In fee ($65), and may be subject to conduct review.
Students who are approved to change housing assignments will be financially responsible for the possible change in rate of their new housing assignment based on building and number of residents occupying the room assignment. Residents may not request that their roommate be moved. If a room assignment is de-tripled and becomes a double room assignment, the residents will be charged the double rate.
Room/Apartment/House Entrance and Search
University officials including the Residence Life and First Year Experience staff, Public Safety, and Facilities staff members must respect students’ rights to privacy. The staff members working in Residence Life and First Year experience, Public Safety, and Facilities Management will not admit anyone into a residence hall room, apartment or house who is not assigned to the space. If an individual’s belongings are locked in another resident’s room, apartment or house, staff will not open the door. University officials do, however, reserve the right to enter a student room, apartment, or house for reasons of safety, sanitation, emergency, or to ensure compliance with University and Residence Life policies. A Room Entrance and Search may occur under the following conditions:
- When the resident of a room submits a work request, the request grants Facilities staff members permission to enter the student’s residence without prior notice in order to investigate and complete the work, even if the student is not present.
- If there is a concern that a resident’s health and/or safety is in jeopardy, Residence Life and First Year Experience staff or Public Safety staff will enter a room without prior notice, depending on the urgency of the situation.
- Health and Safety inspections will occur at least twice a year by the Residence Life and First Year Experience staff in partnership with Facilities Management. Room entrance is necessary to perform these inspections. Residents do not need to be present for these inspections and may not interfere with the inspection schedule.
- While engaged in the performance of duties within the residence hall community, Chapman University officials (Public Safety officers and Residence Life staff) have occasion to come upon situations that require the search of a residence. These encounters are based on the premise of “Cause” (Reasonable Suspicion).
- “Reasonable Suspicion” consists of:
- Personal observation of alleged policy violations or illegal activity.
- Reasonable suspicion to believe that a policy violation or something illegal is taking place (this can be based on sight, smell, statements or sounds).
- “Reasonable Suspicion” searches can also require looking into areas of concealment (e.g. refrigerators, closets, drawers, etc.). This is based on seeking out additional policy violations that the officials believe are present based on circumstances at that time.
- As a general rule, campus officials will try to obtain the consent of the resident(s) involved when conducting a search. However, this is not required, and at times searches will be conducted without the permission of the resident(s).
- When University officials are conducting room searches, a Residence Life Staff member (Resident Advisor, Resident Director, etc.) will be present whenever possible.
Social Gathering Policy
Residence Life encourages students to socialize and invite guests to their residence, as long as it does not disrupt the community and/or involve any policy violations. For safety reasons, students in the residence halls may not have more than 10 guests or other students in their room, residents of the apartments and Sandhu suites may not have more than 15 guests or other students in their apartment, and residents of houses may not have more than 20 guests or other students at their house at any time. This includes guests or other students who may be either inside or outside the residence. These limits will be used when staff members are called to respond to a social gathering.
Any person, including a current student, who is not assigned to a residence hall room but is in the building or room for the purpose of visiting students who are assigned to the room is considered the guest of the student being visited. All guests that are not enrolled Chapman University students must be registered online at http://www.chapman.edu/students/services/housing-and-residence/on-campus/resources/guest-registration.aspx
Any social gathering that violates this policy will be dispersed immediately by Residence Life staff and First Year Experience and/or Public Safety officers and will result in conduct review. When a social gathering is dispersed, all guests or other students must immediately leave the residence. The resident host and their guests or other students are required to cooperate with the staff and assist with the immediate dispersing of the social gathering. Any resistance, verbal or physical, toward University officials may result in loss of housing privileges and/or arrest by Orange Police.
Furthermore, all social gatherings must comply with the policies listed in the Student Conduct Code and other University policies, including, but not limited to, Identification, Quiet Hours and Alcoholic Beverages policies University staff will respond to any social gathering of two or more students or guests anywhere in the residential areas that may be violating a university policy, and the gathering will be dispersed immediately.
No door-to-door solicitation for ticket sales, cash donations (including non-profit organizations), drawings, raffles, magazines, newspapers, candy, or food or any other money exchanges will be permitted in the Residence Life area. If solicitors approach a resident’s door, residents should please call Public Safety at (714) 997-6763.
Car washing is not permitted in Residence Life parking lots. Hoses and Slip-n-Slides are not permitted in the Residence Life area. Please be aware that squirt guns violate the Weapons Policy.
+ - Sexual Misconduct Policies
Sexual Misconduct Policies
It is the University’s desire to create a supportive climate that will encourage the reporting of sexual misconduct incidents. The University encourages students to report these incidents promptly to law enforcement and University personnel. Reporting of these incidents is the only mechanism by which offenders can be officially sanctioned, thereby reducing the risk of repeat occurrences. Reporting provides the opportunity for an understanding of the role the University can and should play in providing compassionate, effective intervention, support and remediation, and most importantly, to help prevent such incidents from occurring.
- Consent – means an affirmative, conscious, voluntary agreement by all participants to engage in sexual activity, communicated through mutually understandable words and/or actions. Affirmative consent must be continuously present throughout an interaction, for all sexual activities, and may be modified, withdrawn or revoked at any time. It is the responsibility of each person involved in the activity to ensure that affirmative consent has been obtained from the other or others to engage in sexual activity.
- The existence of a dating relationship between the persons involved, or the fact of past sexual relations between them, can never by itself be assumed to be an indicator of consent.
- Past consent does not constitute present consent.
- Equal partners requires individuals who have the capacity to consent.
- Consent cannot be any of the following:
- Inferred from silence, the absence of a ”no”, or lack of protest or resistance.
- Obtained from a person who is asleep or otherwise mentally or physically incapacitated and this condition was known or reasonably should have been known by the other individual(s) involved in the designated incident.
- Obtained from a person who is incapacitated by intoxicants such as alcohol, drugs or medication, and this condition was known or reasonably should have been known by the other individual(s) involved in the designated incident. Incapacitation is defined as a state where someone cannot make rational, reasonable decisions because they lack the capacity to give knowing consent (e.g., to understand the “who, what, when, where, why or how” of the sexual interaction). Note: a person may still be conscious, but lack the capacity to consent to a sexual act(s).
- Obtained by threat or force.
- Obtained through coercion. Coercion is the use of an unreasonable amount of pressure to gain sexual access. Coercion is more than an effort to persuade, entice, or attract another person to engage in sexual contact. When a person makes clear that they do not want to participate in a particular form or sexual contact, that they want to stop, or that they do not want to go beyond a certain sexual interaction, continued pressure can be coercive. In evaluating whether coercion was used, the University will consider: (i) the frequency of the application of the pressure, (ii) the intensity of the pressure, (iii) the degree of isolation of the person being pressured, (iv) the duration of the pressure, and (v) the relative positions within the University community of those involved.
It shall not be a valid excuse to alleged lack of affirmative consent that the respondent believed that the complainant consented to the sexual activity under either of the following circumstances:
- The respondent’s belief in affirmative consent arose from the intoxication or recklessness of the respondent;
- The respondent did not take reasonable steps, in the circumstances known to the respondent at the time, to ascertain whether the complainant affirmatively consented.
Meaning, the intoxication of the respondent does not diminish responsibility to obtain consent. One’s own level of intoxication will not serve as a defense of that individual’s failure to reasonably assess consent or incapacitation in another.
It is also important to note that lack of intent is not an acceptable defense for violating the sexual misconduct policy. For instance, it is no defense to a report of sexual harassment that the respondent did not intend to harass.
Prohibited Behaviors – Any sex or gender-based behavior, attempted or completed, that goes beyond the boundaries of consent (as described above). Intoxication of the respondent does not diminish responsibility for an act of sexual misconduct. The following behaviors are prohibited:
- Relationship Abuse and Domestic/Interpersonal Violence – Relationship abuse and violence involves one or more of the following elements:
- Domestic Violence is defined as felony or misdemeanor crimes of violence committed by a current of former spouse of the victim, by a person with whom the victim shares a child, by a person who is cohabitating with or has cohabitated with the victim as a spouse, by a person similarly situated to a spouse of the victim under the domestic or family violence laws of the jurisdiction and/or by any other person against an adult or youth victim who is protected from that person’s acts under the domestic or family violence laws of the jurisdiction.
- Dating Violence is defined as violence committed by a person who is or has been in a social relationship of a romantic or intimate nature with the complainant. The existence of such a relationship shall be determined based on the complainant’s statement and with consideration of:
- Length of the relationship
- The type of relationship
- The frequency of interaction between persons involved in the relationship
- Domestic or dating violence may include, but is not limited to, the following types of behavior:
- Battering that causes bodily injury.
- Emotional abuse reflecting apprehension of bodily injury or property damage.
- Repeated telephonic or other forms of communication – anonymously or directly – using coarse language or threats in order to intimidate, terrify, annoy, harass, threaten, or offend.
- Sexual assault or harassment.
- Forcible denial of use of or access to owned or shared assets, or limiting or controlling access to educational or work opportunities.
- Coercion used to compel another to act as directed.
- Isolation used to deprive another of personal freedom of movement or access to friends, family, or support systems.
- Retaliation – adverse action or treatment taken against anyone for reporting, supporting, or assisting in the reporting and/or adjudication of any of the behaviors prohibited in the Sexual Misconduct policy, or against anyone perceived to be involved in any of these actions. This includes attempts or threats of retaliation, intimidation, violation of a no-contact order, harassment, or efforts to impede an investigation. Retaliation is a violation of policy whether or not the underlying complaint of harassment, discrimination, or any type of sexual misconduct is proven.
- Sexual Assault – an offense that may be committed by a stranger or an individual(s) known to the reporting person that is classified as forcible or non-forcible sex offense under the uniform crime reporting system of the Federal Bureau of Investigations. This may include but not be limited to an act accomplished without consent or by force or by threats of bodily injury and involving penetration of a person’s genitalia, oral, or anal openings in relation to the following: sodomy (anal intercourse); forced oral copulation (oral genital contact); rape by a foreign object (forced penetration by a foreign object, including a finger); vaginal-penile penetration (intercourse). Any penetration, however slight the penetration, is sufficient to complete the act of sexual assault.
- Sexual Battery – Any intentional sexual contact, however slight, with any object, by a person upon a person, without consent. Sexual contact includes contact, above or beneath clothing, with the breasts, buttocks, groin, genitals or anus, or touching another with any of these body parts, or making another touch someone or themselves with or on any of these body parts, or any other bodily contact in a sexual manner.
- Sexual Exploitation – sexual misconduct that occurs when a person takes unjust or abusive sexual advantage of another for the benefit of anyone other than the exploited party; and that behavior does not otherwise constitute sexual assault. Examples of sexual exploitation include, but are not limited to, causing or attempting to cause the incapacitation of another person to gain a sexual advantage, prostituting another student; non-consensual video or audio-taping or photography of any type (web-cam, camera, Internet exposure, etc.) or distribution of such for a sexual purpose or to cause injury, humiliate, harass, or degrade another; going beyond the boundaries of consent (such as letting your friends surreptitiously watch you having consensual sex); engaging in sexual activity in the presence of an unconsented to third party; engaging in voyeurism; exhibitionism; and knowingly transmitting an STI/STD or HIV to another student.
- Sexual Harassment – events or actions (verbal, visual, or physical in nature) that are unwelcome (neither solicited nor incited and are regarded by the recipient as undesirable or offensive) conduct of a sexual nature that would be offensive to a reasonable person, which could interfere with an individual's academic pursuits or create or substantially contribute to an intimidating or hostile work, academic, or student living environment. Sexual harassment may be found in an unusually severe single episode, as well as in persistent behavior.
Stalking – Please see Student Conduct Code for a full definition of stalking at this link: https://www.chapman.edu/students/policies-forms/student-conduct/index.aspx
Sanctioning for sexual misconduct
The sanctions generally applicable to a student who is found responsible for violating Chapman’s Student Conduct Code are found within the sanctions section of the Code. Engaging in Sexual Misconduct is a violation of the Student Conduct Code and will result in the imposition of one or more of such sanctions from warnings, educational sanctions, up to and including suspension or expulsion, depending on the severity of the incident in question and the student’s prior conduct history. While the sanctioning process is individualized, and informed by contextual factors, the sanction for an individual found responsible for a violation of sexual assault typically includes a multi-year suspension or expulsion.
Sanctions against an employee who is found to have engaged in behavior that violates the Harassment and Discrimination policy (including sexual harassment or sexual violence) or may include, but are not limited to, verbal or written warnings, suspension, or termination from employment. If termination of a faculty member is contemplated, applicable governing rules will be followed.
To encourage and support the reporting of incidents of sexual misconduct, students who participate as witnesses or complainants in sexual misconduct investigations will not be held accountable for violations of the Code that may have occurred at the time of or as a result of the incident in question (for example, being under the influence of alcohol, marijuana or other controlled substances), unless the University determines that the violation was egregious. Egregious violations includes, but are not limited to, actions that places the health or safety of another other person at risk or involve academic dishonesty.
Interim and Supportive Measures
Interim and supportive measures are provided, as reasonably available, for complainants, respondents and witnesses pending the outcome of an investigation or hearing or following an investigation or hearing, and may include, but not be limited to, the following options:
a. Academic accommodations
- Transferring to another section of a lecture or laboratory
- Rescheduling an academic assignment or test
- Accessing academic support (e.g., tutoring)
- Arranging for incompletes, a leave of absence, or withdrawal from course(s)
- Preserving eligibility for academic, athletic, or other scholarships, financial aid, internships, study abroad, or international student visas
b. Medical and mental health services, including counseling
c. Change in campus housing and/or dining locations
d. Assistance in finding alternative housing
e. Assistance in arranging for alternative University employment arrangements and/or changing work schedules
f. Providing an escort to ensure that the student can move safely between school programs and activities
g. Transportation and parking accommodations
h. Assistance identifying an additional resources including off-campus support and services
No Contact Orders
Complainants, respondents, and witnesses may request a No Contact Order at any time to prevent unnecessary or unwanted contact or proximity to the other party, when reasonably available.
Individuals may request supportive measures (such as those listed above) following an investigation or hearing to aid in their continued academic success at the University.
Reporting and Confidentiality
The University can assist in providing complainants with support and assistance in assessing their options. The University also recognizes the importance of confidentiality during and after investigations and understands that individuals may want their identities to remain confidential. In some instances, the alleged respondent can be spoken to without the complainant being identified. In other cases, issues of confidentiality must be balanced against Chapman University’s need to investigate and take appropriate action. Chapman University will respect the privacy and confidentiality of individuals involved in a sexual misconduct investigation to the fullest extent possible as permitted by State and Federal law.
Privileged and Confidential Resources
For complete confidential assistance, contact the individuals listed below. Privacy laws prohibit some of these individuals from disclosing your identity without your written permission with a few exceptions (i.e. in the case of a minor). These individuals can let you know what your reporting options are and provide resources and information.
- Dr. Dani Smith – Rape Crisis Counselor (714) 744-7080
- Student Psychological Counseling Services (SPCS) (714) 997-6778
- Rev. Dr. Gail Stearns (714) 628-7289
- Rev. Nancy Brink (714) 628-6706
- Frances Smith Center for Individual & Family Therapy (714) 997-6746
Private (non-confidential) Resources
Anyone may report an incident of sexual misconduct to any trusted faculty or staff member of the University. Managers, supervisors, faculty, staff and any other agents of the University have a duty to report incidents of sexual misconduct to a Title IX Coordinator, unless they are a confidential or privileged status person (listed above). Reports may also be made directly to any of the following resources:
- Dr. DeAnn Yocum Gaffney – Associate Vice President for Student Affairs and Associate Dean of Students (714) 997-6721
- Chris Toutain – Program Coordinator for Student Conduct (714) 532-6039
- Kristen Entringer – Program Coordinator for Student Conduct (714)532-6056
- Dean of Students Office (714) 997-6721
- Chapman University Public Safety (714) 997-6763
- Residence Life Staff
- Resident Directors
- Resident Advisors
Off Campus – Students are also encouraged to contact local police in the city of the incident and file a report (filing a police report is not necessary for filing a University report, nor is a University report necessary for filing a police report – students may choose to pursue one of the other, both, or neither)
- Orange Police Department (714) 744-7444
- Irvine Police Department (949) 724-7000
Individuals may submit a form filed anonymously in order to report incidents of sexual misconduct. An anonymous report does not require the disclosure of the name of the person making the report or the names of the individuals involved. However, individuals submitting anonymous reports should understand that while the University will do its best to address anonymous reports, it may be limited in its ability to investigate and otherwise respond to or address them. The anonymous report form is available at the following web address, and may be submitted to Public Safety, the CARES Coordinator, or the Dean of Students:
- Chapman University Harassment & Discrimination Complaint Hotline (877) 527-7533
- Chapman University Student Health Center & Jacqueline Deats – Dir. SPCS (714) 997-6851
- 24 hour CSP Hotline (714) 957-2737
For additional information about reporting, support services for students, contact persons, grievance and conduct procedures, and Title IX coordinators and compliance, please review the information at the links below:
Key contact persons and Title IX information
Support Services and Rape Crisis Counseling
Conduct Policies and Procedures:
Harassment and Discrimination Policy:
Reporting Abuse or Neglect of Minors:
All incidents of suspected abuse or neglect of individuals under the age of 18 should be reported immediately to the Chapman University Department of Public Safety at 714-997-6763 and/or the Orange Police Department at 714-744-7444. A second report shall also be made to the Child Abuse Reporting Hotline at 714-940-1000 or 800-207-4464. These reports may be made 24 hours per day. If assistance is needed in making such a report, please do not hesitate to call the Department of Public Safety.
+ - Alcohol and Substance Abuse Policy
Alcohol and Substance Abuse Policy
I. Purpose: Drug-Free Schools and Communities Act
The Drug-Free Schools and Communities Act Amendments of 1989 require that institutions of higher education certify that they have adopted and implemented a drug and alcohol prevention program as a condition of receiving funding under any federal program. The Secretary of Education has, as required by the Amendments, issued regulations to enforce the law. These regulations, known as the “Drug Free Schools and Campuses”, may be found in 34 CFR 86 at http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title34/34cfr86_main_02.tpl.
II. Statement of Philosophy
Chapman University has established an alcohol use policy based on the tenet that those serving and drinking alcohol will do so legally and responsibly, with concern for others around them, and with an understanding of the social, personal and legal issues involved. It is the responsibility of persons or groups that use, possess, distribute or produce alcohol to be familiar with and abide by all laws regarding the sale and use of alcoholic beverages. Students hosting events providing alcohol must secure authorization from the Vice President and Dean of Students, or designee, and adhere to the guidelines provided. These guidelines can be found at: http://www.chapman.edu/students/life/clubs-organizations/manage.aspx
Student organizations are expected to follow the event planning procedures as outlined in the student organization reference guide (http://www.chapman.edu/students/life/_files/clubs-organizations/documents/student-org-reference-guide-august-2015.pdf)
+ - Good Samaritan and Amnesty Policies
Good Samaritan and Amnesty Policies
Chapman University cares about the safety and welfare of each member of its community. At times, community members may need assistance. Sometimes students are hesitant to call assistance for fear that the student needing assistance or themselves may be charged with university policy violations. Chapman University hopes to remove this fear by clarifying the policies to encourage students to report sexual misconduct and to seek assistance for themselves or others who need help. The Good Samaritan policy applies to students seeking help on behalf of other students and the medical amnesty policy applies to the person(s) in need of medical attention. The sexual misconduct amnesty policy applies to both any witnesses and the complainant in an incident.
Good Samaritan Policy
The Good Samaritan policy allows the University to eliminate conduct consequences as articulated in the Student Conduct Code for students, who may be under the influence of alcohol or other substances, who make a good faith call for medical or other help on behalf of another student (See also Appendix 5: Sexual Misconduct Policies). This policy applies in situations involving alcohol, other drugs, interpersonal violence, and other situations considered dangerous by a reasonable individual. This means that no formal university conduct actions or sanctions will be assigned to the reporting student(s) for minor violations relating to the incident. The incident will still be documented and educational interventions may be required as an alternative to conduct action. This policy does not protect against repeated or serious violations of the Code such as, but not limited to, abusive behavior, failure to comply, interpersonal violence, and distribution of alcohol and/or other drugs, hazing, theft, property damage, etc.
Medical Amnesty Policy
The medical amnesty policy is a reduction in the conduct consequences for students who receive medical attention due to alcohol intoxication, alcohol poisoning, or other drug intoxication. Students who receive medical attention for alcohol and other drug intoxication will be required to complete educational interventions. This means that no formal university conduct actions or sanctions will be assigned to the student, unless the student fails to complete the assigned educational interventions. This policy shall only apply to a student’s first alcohol/drug policy violation that requires medical attention, regardless of how the response was initiated. Additionally, this policy does not protect against serious violations of the Code such as, but not limited to, abusive behavior, failure to comply, interpersonal violence, and distribution of alcohol and/or other drugs, hazing, theft, property damage, etc.
Sexual Misconduct Amnesty Policy
Chapman University strongly advocates the reporting of sexual misconduct (including sexual assault, domestic abuse and violence, dating abuse and violence, stalking, and sexual harassment). To encourage and support the reporting of such matters, it is important to note that the complainant or any witnesses will not be held accountable for violations of the Code (including alcohol or illegal substances policies) that may have occurred at the time of or as a result of the incident in question, unless the University determines that the violation was egregious, which includes, but is not limited to, an action that places the health or safety of another other person at risk or involves plagiarism, cheating, or academic dishonesty.
+ - Posting Procedure
All postings and publicity in conjunction with Student Affairs or posted in or around Argyros Forum must adhere to the following guidelines:
- Postings may not violate the Student Conduct Code.
- Items must visibly include the sponsoring group, department, or individual and contact information.
- Postings may not be placed on windows, glass, wood, or in a manner that impedes upon pedestrian or vehicle traffic.
- Postings may not be placed on campus art. Certain pieces of campus art rest on support structures. Posting is permitted on these support structures, provided postings do not block, cover, or otherwise alter any plaque, inscription, or other message present on the support structure.
- Postings may not contain language or images that promote violation of University policy.
- Postings containing information written in a language other than English must have an English translation on said postings, with the exception of the names of registered student organizations.
- Tacks should only be used on bulletin boards. Poster putty or string is required for posting in all other areas on campus – posting should not be done with tape or stickers.
- Postings should be removed within 24 hours after the conclusion of the event. Note: every two weeks, staff will remove all postings for which the date of the promoted event or activity has passed.
- All postings by unrecognized student groups shall expressly disclaim, in font no smaller than ten (10) point size, any affiliation with or recognition or sponsorship by the University. The following language is approved for use: “This group is not affiliated with, recognized by, or otherwise endorsed by Chapman University in any manner.”
- Leaflets, Pamphlets and Handbills and similar informational literature may be used in association with on-campus groups, events and activities, including groups, events, and activities not recognized or sponsored by the University. In the case of unrecognized student groups, only Chapman student members of the group may distribute such informational literature. Handbills may be distributed in conjunction with the renting of outdoor space by unrecognized student groups. Contact the Department of Student Engagement for vending policies and procedures.
- Handbills may only be distributed in person, to individuals.
- Handbills cannot be placed on cars or left on tables.
- Handbills may not be distributed in a manner that impedes the flow of traffic (automobile or pedestrian), disrupts activity taking place in any classroom or building, is harassing, or deemed solicitous in nature.
- Handbills may not be distributed inside any building, unless the group has reserved a table with the office of Institutional Event Management.
- No student group, whether recognized or unrecognized, may distribute handbills or similar materials during the weeks designated for fraternity rush and sorority recruitment or during the two weeks preceding such periods.
- Distribution by students of informational literature or commercial publicity by or for unsanctioned off-campus parties or by or for commercial entities, or for financial gain is only permitted in accordance with the University vending program. Please contact the Department of Student Engagement for vending policies and procedures.
- Any postings using the Chapman logo must meet the Strategic Marketing and Communications policies, available at: http://www.chapman.edu/campus-services/marketing-communication/guidelines-and-resources/index.aspx
- Chalk may not be used on stairs, brick, wood, stone, pebbled concrete, buildings, planters, benches, vertical surfaces or painted surfaces.
- Black chalk may not be used at any time.
- All chalking must adhere to the posting requirements listed above, including removal after events.
Note: that any chalking may be removed during the normal sidewalk cleaning schedule.
Failure to follow these posting guidelines may result in the removal of postings or chalking without notice and the loss of future ability to post or chalk or handbill distribution opportunities. Additional Student Conduct Code action may also accompany the failure to adhere to section a. as defined in the Student Conduct Policies.
- Required Notifications
- Student Conduct Policies
- Jurisdiction of the University
- Student Conduct Procedures
- Breach of Peace Policy Information
Have a question that isn't answered? See below to send a confidential email to the Director of Student Conduct, Colleen Wood, or to reach us through phone.
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Phone: (714) 744-7693