»Important Guidelines for Students

1.  Students should strictly avoid any appearance of academic dishonesty. This includes but is not limited to: joking to others about cheating, permitting others to cheat off them, talking during examinations, plagiarizing, fabrication or falsification of information, or forging documents. Students should keep their eyes on their own exams during examinations and protect their exams from the view of others.

2.  Students should be aware and adhere to instructor guidelines for projects, papers, and exam situations. This includes the extent of independent and collaborative work allowed for an assignment. All electronic devices (cellular phones, tablets, and computers) should be turned off and placed completely out of site during test situations, unless otherwise directed by the instructor.

3.  Academic dishonesty can take a number of forms. Please see the academic integrity violations area for a number of examples.

4.  Students who discover an apparent violation of this policy should report the matter to the instructor of record or, if the instructor is not known or unavailable, to the Vice Chancellor of Student Affairs/Dean of Students.

+-Contesting a Violation Report and/or Sanction to the Academic Integrity Committee

If the student accepts responsibility for the charge, and the imposed sanction, then the matter is immediately resolved. If the allegation or founded violation represents a second violation of the Academic Integrity Policy, the Academic Integrity Committee will review the case regardless of whether the student decides to contest the violation report and/or sanction.

1.  Any student who has received an Academic Integrity Committee sanction letter is encouraged to schedule a meeting with the Vice Chancellor for Student Affairs/Dean of Students or designee to discuss the situation prior to contesting the case.

2.  If the student disagrees with the violation report and/or the sanction of the instructor/administrator, the student can contest the violation report and/or sanction to the Academic Integrity Committee by emailing aic@chapman.edu, addressed to the Academic Integrity Committee chair.

  • Appeals must be made within 10 Chapman University business days from the date of the sanction letter.
  • In exceptional circumstances, a student may request additional time to contest the violation report and/or sanction by emailing aic@chapman.edu, addressed to the Academic Integrity Committee chair.
  • Requests for extensions must be made within 10 Chapman University business days of the date of the sanction letter.

3.  A student who decides to contest the violation report and/or sanction:

  • Must prepare a written document that includes evidence in support of the argument and that is thoughtful, well-reasoned, and substantive.
  • The document must demonstrate effectively the grounds for contesting the violation report and/or sanction.
  • The option to contest a violation report and/or sanction and be heard by the Academic Integrity Committee is not granted automatically. Each request is considered by the Academic Integrity Committee chair, who will evaluate whether any of the following circumstances exists:

- Additional evidence which may have affected the instructor’s/administrator’s decision and came to light after the sanction was imposed.

- Clear evidence of improper procedure for charging a student with academic dishonesty; specifically, basing the finding on incomplete or inappropriate evidence, and/or imposing a sanction that is substantially incommensurate with the violation.

4.  The Academic Integrity Committee Chair will notify the student via Chapman email whether or not a hearing will be held at least 5 Chapman University business days in advance of the scheduled hearing date if a hearing is to be held.

5.  If the Academic Integrity Committee hears the student’s case, the following individuals will participate:

  • The Academic Integrity Committee chair and the Academic Integrity Committee members.
  • The student representatives.
  • The Vice Chancellor for Student Affairs/Dean of Students or his/her designee (ex-officio, nonvoting).
  • The student.
  • Any other persons called by the Academic Integrity Committee chair, including material witnesses (such as the faculty member) whom the student or the Academic Integrity Committee members deem pertinent to the case.
  • The student may also invite one person to provide support (e.g., friend or family member). This support person may not speak for the student, and this individual may not be an (practicing or non-practicing) attorney. The presence of attorneys at hearings is not permitted as the proceedings are not meant to function as a court of law.
  • A quorum is necessary for all Academic Integrity Committee business. A quorum is defined as two voting members of the Academic Integrity Committee.

6.  Should the student fail to appear before the Academic Integrity Committee, the Academic Integrity Committee shall have full authority to proceed in the student’s absence. Any student that misses the scheduled hearing with the Academic Integrity Committee forfeits the right to appeal the Academic Integrity Committee’s decision to the Office of the Chancellor.

  • If for any reason, the student needs to reschedule the meeting with the Academic Integrity Committee, the committee needs to receive a 24 hours’ notice.

7.  At the start of the hearing, the student is invited to present his or her case. The student has the right to present relevant evidence supporting his or her claims. The student should be brief, concise, and organized in presenting his or her case.

  • The Academic Integrity Committee chair may conclude the hearing at any time should the committee feel that the student is straying from the relevant facts of the case or reasons for the violation report and/or sanction to be vacated.
  • Although the Committee may ask the student to review briefly the events of the case, the student comments should focus primarily on specific reasons the violation report and/or sanction were inappropriate.
  • Committee members may ask the student questions about the case for clarification.
  • The student is expected to maintain proper decorum during the proceeding or risk being excused. If a student is excused, the hearing will continue in his or her absence.

8.  After the student has presented the case and all questions have been addressed, the student will be excused and the Academic Integrity Committee will deliberate. Deliberation may result in the following:

  • A decision to uphold or overturn the initial sanction. The Academic Integrity Committee reserves the right to modify the instructor’s sanction.
  • A determination that additional information is needed. In this case, the decision is suspended until all necessary information has been obtained. In this case, the student will be notified as soon as possible, but within a few days, after the meeting.

9.  After the Academic Integrity Committee makes its decision, the chair will notify the student in writing and via Chapman email. Decisions of the Academic Integrity Committee are based on the standard of proof whether it is more likely than not that the student violated the Academic Integrity Policy of Chapman University.

+-Appeal of Academic Integrity Committee Decision to the Chancellor

If unsatisfied with the outcome of the Academic Integrity Committee hearing to contest the violation report and/or sanction, the student may appeal the decision of the Academic Integrity Committee to the Chancellor by emailing aic@chapman.edu within 5 Chapman University business days of receiving the Academic Integrity Committee decision letter. This period is known as “the appeal period.”

In exceptional circumstances, a student may file a request to the Chancellor for an extension to the appeal period by emailing aic@chapman.edu. Requests for extensions must be made within the appeal period.

Appeals are not granted automatically as they must be thoughtful, well-reasoned, and substantive, and must demonstrate that at least one of the following criteria exists:

  • New evidence not available at the time of the hearing has become available, and is potentially sufficient to alter a decision.
  • There was a substantive procedural error that may have prohibited the hearing from being conducted fairly in light of the violation report and/or sanction.

The Office of the Chancellor has the final authority on all Academic Integrity Policy violation cases.

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