When a faculty member has evidence of an alleged violation of the Academic Integrity Policy, the steps listed below should be followed:
1. Notify the student by Chapman e-mail and/or personal communication of the allegation within 10 calendar days.
2. Arrange a meeting with the student to be held as soon as possible, but at least within 3 business days’ notice to the student. Any discussion of sanctions should be reserved for the meeting.
- If the student fails to attend a scheduled initial meeting with the faculty without a compelling excuse, the student will lose his or her opportunity to contest the violation report and/or sanction.
- An exception to meeting with the student may occur at the end of a semester when a student is no longer accessible for a meeting with the faculty member. In these cases, the faculty member should make every reasonable effort to contact the student by telephone and/or Chapman email to discuss the matter. If reasonable attempts to contact the student fail, the instructor may resolve the issue by submitting an academic integrity violation report form, which the student has the right to later contest to the Academic Integrity Committee.
- Both faculty and student may invite material witnesses to the meeting who can knowledgeably testify about the alleged infraction.
3. Request that a faculty designee of the Academic Integrity Committee be present as an observer of the meeting at least 48 hours before the scheduled meeting time. Complete the online request form available on the academic integrity website. The Academic Integrity Committee designee will:
- Ensure that the student knows where to find the Academic Integrity Policy and direct the student to the catalog.
- Inform the student that he or she has the right to contest the violation report and/or sanction to the Academic Integrity Committee based on the guidelines provided in the catalog for contesting a violation report and/or sanction to the Academic Integrity Committee.
- Advise the instructor on the proper paperwork to file regarding the case.
- Observe and not participate in deciding whether a violation has occurred or which sanction should be imposed.
4. Be familiar with the guidelines for sanctions to determine an appropriate sanction for the type of violation.
- A list of recommended instructor-imposed sanctions for various violations of academic integrity can be found in the academic integrity sanctions area.
- Instructors are encouraged to use these guidelines to ensure consistency and fairness in assessing student sanctions.
5. In the meeting, present the student with the allegation and all evidence in support of the charge against the student. The student should be given the opportunity to respond and, if she or he wishes, to present evidence refuting the allegation.
6. At the conclusion of the meeting, determine if it is more likely than not that the student has or has not violated the Academic Integrity Policy, and if so, charge the student with a violation of academic dishonesty.
- If the student is found responsible, impose a suitable grade punishment. Examples of violations and recommended sanctions can be found above in this policy.
- If more time is needed to decide the case, give the student a reasonable timeframe for a response. A grade of Incomplete may also be assigned by the instructor if academic integrity is in question at the time grades are due and the instructor requires more time to resolve the issue. (See Academic Policies and Procedures in the catalog for more details on “Incomplete Grades.”)
7. After notifying the student of the sanction, complete the academic integrity violation report form which can be found on the academic integrity website.
8. The completed academic integrity violation report form and other pertinent documents must be submitted as soon as possible, but not later than 14 calendar days after the meeting.
9. The report/documents can be sent by the instructor to the Academic Integrity Committee chair in the Office of the Chancellor. The form and documents may also be sent by e-mail to firstname.lastname@example.org. In most cases, submission of this form and documents will complete the academic integrity violation process for the faculty member.
10. The student will receive a letter of sanction from the Academic Integrity Committee chair along with information for contesting the violation report and/or sanctions.